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		September 15, 1999 To:Works Committee From:Commissioner of Works and Emergency Services Subject:Citizen Appointments to the Toronto Pedestrian Committee Purpose: The purpose of this report is to establish a policy for recommending citizen appointments to the City of Toronto Pedestrian Committee. Funding Sources, Financial Implications and Impact Statement: There are no direct financial implications to the City. Recommendation: It is recommended that the Terms of Reference of the Toronto Pedestrian Committee be amended to include the following with regard to Committee Membership: "The Toronto Pedestrian Committee will strike a Nominating Sub-Committee consisting of three to five members, which will recommend new citizen appointments to the Committee. Vacant positions on the Committee will be advertised through a variety of medium. The Sub-Committee will: review the submitted applications; short-list the candidates to be interviewed; interview and select the successful candidates; and recommend the nominees to the Toronto Pedestrian Committee. A report will be forwarded to the Works Committee for subsequent submission to Council. Citizen members will be appointed for a term of three years. Reappointments will be permitted, however, the maximum length of service is six consecutive years." Background: At its meeting on April 13, 14 and 15, 1999, City Council adopted, as amended, Clause No. 2 of Report No. 3 of the Special Committee to Review the Final Report of the Toronto Transition Team titled, "Policy for Citizen Appointments Through the Nominating Committee and the Corporate Services Committee - Classification of Special Purpose Bodies and Framework for Board Appointments Processes." The report recommended that appointments to the City's advisory bodies, such as the Toronto Pedestrian Committee, should be referred to the Commissioner having responsibility for the program area. Citizen appointments to advisory bodies will no longer be processed through the Nominating Committee. Discussion: The role of the Toronto Pedestrian Committee is to provide public input to the City on issues and projects to promote pedestrian safety. At its meeting on October 1 and 2, 1998, City Council adopted, as amended, the Terms of Reference for the Toronto Pedestrian Committee contained in Clause No. 8 of Report No. 11 of the Urban Environment and Development Committee. Membership on the committee is comprised of 17 members of which six must be appointed from each of the Community Council Districts (East York, Etobicoke, North York, Scarborough, Toronto and York). The inaugural members were identified by the members of the former Pedestrian Issues Subcommittee of the Metro Cycling and Pedestrian Committee and were appointed by Council with the adoption of the Terms of Reference. The Terms of Reference for the Toronto Pedestrian Committee does not set out a process for appointing new members. We are proposing the following process for citizen appointments to the Toronto Pedestrian Committee, patterned after the existing Nominating Committee policies. The Pedestrian Committee concurs with the proposed selection and appointment process. Nominating Sub-Committee: The Toronto Pedestrian Committee will strike a Nominating Sub-Committee which will be comprised of three to five members. The Sub-Committee will: review the submitted applications; short-list the candidates to be interviewed; interview and select the successful candidates; and recommend the nominees to the Toronto Pedestrian Committee. A report will be forwarded to the Works Committee for subsequent submission to Council. Advertisement: Vacant positions on the Committee will be advertised in a variety of ways, including: the Toronto Pedestrian Committee's mailing list; the Councillors' Offices; the City Internet web-site; the community newspapers; the bulletin boards at public libraries and community centres; and the local radio stations. The advertisement will include the following information: Who is Eligible to Apply? The applicant must be a resident and/or a municipal property taxpayer in the City of Toronto and at least 18 years of age. How to Apply An application form must be completed and returned by a specified date. The application form will be available at Access Toronto counters in each Civic Centre. (The application package will include The Toronto Pedestrian Committee's Terms of Reference). The Term of Office: Citizen members will be appointed for a term of three years (equivalent to the Term of Council). Reappointments will be permitted, however, the maximum length of service is six consecutive years. Conclusions: This report recommends a policy for citizen appointments to the Toronto Pedestrian Committee. Appointing citizens to this advisory body is an important mechanism for involving the public in municipal affairs and an opportunity for citizens to be part of the decision-making process. Contact Name: Daniel Egan Manager, Pedestrian and Cycling Infrastructure Tel:(416) 392-9065 Fax: (416) 392-4426 David C. Kaufman General Manager, Transportation Services Division Barry H. Gutteridge Commissioner, Works and Emergency Services LI/gg
		Please note that council and committee documents are provided electronically for information only and do not retain the exact structure of the original versions. For example, charts, images and tables may be difficult to read. As such, readers should verify information before acting on it. All council documents are available from the City Clerk's office. Please e-mail clerk@toronto.ca.

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