WORKS AND UTILITIES COMMITTEE

A G E N D A

Date of Meeting:Monday, April 12, 1999Enquiry:Ms. Trudy Perrin

2nd Floor, City Hall

100 Queen Street West

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

1.INTEGRATED SOLID WASTE RESOURCE MANAGEMENT PROCESS -

REQUEST FOR EXPRESSIONS OF INTEREST.

(DEFERRED FROM LAST MEETING)

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that:

(1)Council endorse provisions contained in the Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest regarding the inclusion of:

(i)options for 5, 10, 15, and 20-year timeframes for provision of disposal capacity (or an amount beyond five years which is not a multiple of 5);

(ii)the right of Toronto to engage in a subsequent tender for the haulage component from our transfer stations by third party haulers in order to broaden the potential marketplace response for the transport component;

(iii)the right of Toronto to maintain a role for its public sector employees in the haulage component of the project, based on the existing levels of staff and equipment involved in the haulage of waste from Toronto's transfer stations to the Keele Valley Landfill site;

(iv)a preferred customer clause to ensure that the disposal price(s) charged to Toronto remain competitive over the contract timeframe; and

(v)disposal facilities that are certified to receive only solid waste from the Industrial, Commercial, and Institutional sectors in order to broaden the potential marketplace response for the City's disposal needs;

and, subject to the approval of Recommendation No. (1), further recommending that:

(2)the attached Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest be approved for issuance on April 26, 1999; and

(3)the workplan for Proctor & Redfern Limited be amended to include the following work tasks:

(i)development of a separate haul tender process to be incorporated into the contracting out methodology and development of a protocol to utilize Toronto public sector employees in the haulage component;

(ii)project management of the preferred customer clause in the Request for Expressions of Interest and Request for Proposals;

(iii)project management related tasks regarding the inclusion of waste disposal sites certified to accept only waste originating from the Industrial, Commercial, and Institutional sectors; and

(iv)the approved budget for Proctor & Redfern Limited be adjusted by the addition of $95,395.85, inclusive of GST, to fund the additional workplan items listed in Recommendation No. 3 (I, ii, iii), with funds to be drawn from the contingency allowance previously approved by Council on October 2, 1998.

(NOTE:

Appendix A to the aforementioned report, which was circulated with the agenda for the Works and Utilities Committee meeting of March 24, 1999, has been superseded by the revised Request for Expressions of Interest appended to the supplementary report, Item 1a.)

1a.Commissioner of Works and

Emergency Services

(April 9, 1999)

Recommending that:

(1) the Commissioner of Works and Emergency Services be authorized to prepare a planning process regarding the establishment of a Request for Proposals for "proven diversion" and "new and emerging technologies", which will be submitted for approval and subsequent issuance following the reporting out of the results of the Request for Expressions of Interest for "proven diversion", "disposal capacity", and "new and emerging technologies";

(2)the recommendations contained in the March 15, 1999 report from the Commissioner of Works and Emergency Services regarding the issuance of the Request for Expressions of Interest be adopted;

(3)the amended Request for Expressions of Interest document for "proven diversion", "disposal capacity" and "new and emerging technologies", which is attached to this report at Appendix "D", be adopted and approved for issuance on April 26, 1999; and

(4)the remaining balance of this report be adopted for information.

1b.City Clerk

(March 24, 1999)

Outlining the action taken by the Works and Utilities Committee at its meeting on March 24, 1999, with respect to the Solid Waste Management Marketplace Engagement Process - Request for Expressions of Interest; and advising that the Committee adopted the following recommendations and tabled such recommendations until the report is again considered by the Committee:

(i)that all terminology be changed by adding the word "resource" after the words "solid waste" wherever they appear in the City's waste resource management process; and further, that the title to be used to describe the entire process be: "Integrated Solid Waste Resource Management Process";

(ii)that the overall objective of the process adopt the following mission statement:

"The City of Toronto's Integrated Solid Waste Resource Management Process be designed to be flexible enough to incorporate new, environmentally sustainable technologies that will move the City towards its ultimate goal of 'Zero Waste', that is, a strategy based on maximizing"; and

(iii)that in order to enhance the potential for diversion from disposal, the maximum limits on the size of proposals in the "proven diversion capacity" (currently limited to 250,000 tonnes/year) and the "new and emerging technologies" (currently limited to 100,000 tonnes/year) be increased; and that the Commissioner of Works and Emergency Services be requested to submit a further report to the Committee with options for alternative limits or no limits, with the corresponding wording for amendments which would give effect to these options.

2.SOLID WASTE MANAGEMENT MARKETPLACE ENGAGEMENT PROCESS PROHIBITION AGAINST LOBBYING.

(DEFERRED FROM LAST MEETING)

Commissioner of Works and

Emergency Services

(March 15, 1999)

Recommending that:

(1)the Request for Expressions of Interest in the Solid Waste Management Marketplace Engagement Process for solid waste disposal, diversion, and new and emerging technologies, contain a requirement, as set out in Appendix "A" attached to this report, prohibiting respondents from lobbying Council members and staff;

(2)the prohibition against lobbying be effective from the date of the issuance of the Request for Expressions of Interest until a contract(s) is reached at the conclusion of the subsequent Request for Proposals phase, or the process is discontinued; and

(3)in conjunction with the implementation of the prohibition against lobbying as contained in Appendix "A", Council adopt the following protocol:

(i)should Members of Council wish to receive information from any respondent(s), then the request shall be made through the designated official as defined in Appendix "A"; and

(ii)in the event of any alleged breach of the requirement against lobbying, Council shall be the arbiter of the effect of such a breach.

2a.Commissioner of Works and

Emergency Services

(April 7, 1999)

Providing examples of anti-lobbying clauses incorporated into requests for expressions of interest and requests for proposals of other jurisdictions, as requested by the Committee on March 24, 1999; and recommending that:

(1)this report be received for information; and

(2)the recommendations contained in the March 15, 1999 report from the Commissioner of Works and Emergency Services regarding the establishment of a prohibition against lobbying be adopted.

2b.Councillor Betty Disero,

Chair,

Works and Utilities Committee

(April 7, 1999)

Providing a schedule for deputations to the Works and Utilities Committee, as requested at the last meeting of the Committee.

ANY OTHER MATTERS.