Appointments to the Board of Directors of the
Greater Toronto Airports Authority (GTAA)
The Nominating Committee recommends that:
(1)the communication (August 4, 1998) from the Special Assistant to the Minister of
Transport responding to Council's action taken at its meeting on May 13 and 14, 1998
(Clause No. 1 of Report No. 2 of the Nominating Committee refers) and advising the
following:
(a)in the absence of nomination from the City, the Greater Toronto Airports Authority
Corporation's by-laws provide for the Board of Directors to select a nominee for the
City. However, the Board chose not to do this; and
(b)Section 4.6(b) of the by-laws provides for the sitting Metropolitan Toronto
members to become the City of Toronto's nominees. Consequently, the Board of
Directors of the Greater Toronto Airports Authority confirmed that Dr. Robert
Bandeen and Ms. Sharon Moss met the by-law requirements for membership, and they
were reappointed for terms of three and four years, respectively;
be received for information;
(2)the City Clerk be requested to ensure that future appointments to the Greater
Toronto Airports Authority Board of Directors are considered by the Nominating
Committee in time to ensure that this situation does not arise in the future; and
(3)the City Clerk be requested to report back to the Nominating Committee with a list
of outstanding appointments to the City's Agencies, Boards and Commissions and their
status.
The Nominating Committee submits the following communication (August 4, 1998) from
Ms. Sheila Hill, Special Assistant to the Minister of Transport:
Thank you for your letter of June 17, 1998, and enclosures, addressed to the Minister of
Transport, the Honourable David M. Collenette, concerning correspondence of May 21, 1998,
that was inadvertently sent to the Minister of Transportation for Ontario, the Honourable Tony
Clement. This letter outlined a request of Toronto City Council that the Greater Toronto
Airports Authority (GTAA) refrain from making an appointment to the Board of Directors
since the appointee had withdrawn his application. Minister Collenette has asked me to
respond on his behalf.
Notwithstanding the actions noted in City Council's resolution of May 13, 1998, in the
absence of nominations from the City, the GTAA Corporation's by-laws provide for the
Board of Directors to select a nominee for the City. However, the Board chose not to do this.
Section 4.6(b) of the by-laws provides for the sitting Metropolitan Toronto members to
become the City of Toronto's nominees. Consequently, the Board of Directors of the GTAA
confirmed that Dr. Robert Bandeen and Ms. Sharon Moss met the by-law requirements for
membership, and they were re-appointed for terms of three and four years respectively.
Pursuant to the by-laws, the process of ratifying the new Board of Directors of the GTAA was
to be concluded on May 12, 1998, at the Annual Public Meeting. The Minister has been
informed that this was carried out by the Board.
Thank you again for writing.
The Nominating Committee also submits the following communication (May 21, 1998)
from the City Clerk:
City Council, at its meeting held on May 13 and 14, 1998, had before it Clause No. 1 of
Report No. 2 of The Nominating Committee, headed "Appointments to the Board of Directors
of the Greater Toronto Airports Authority (GTAA)".
Council also had before it, during consideration of the foregoing Clause, a communication
dated May 13, 1998, from Mr. Sidney Valo, Q.C., Corporate Secretary, Greater Toronto
Airports Authority (GTAA), addressed to Mayor Lastman, advising that the Board of
Directors of the GTAA met on May 12, 1998, to consider the nominations received for
appointment as members of the Corporation; that no nominations had been received from the
City of Toronto; further advising that in the absence of new nominees, section 4.60(b) of the
GTAA's by-laws provides that the existing Metropolitan Toronto nominated members are
deemed to be the City of Toronto's nominees; and stating that the Board of Directors was
required by the by-law to appoint Dr. Robert Bandeen and Ms. Sharon Moss as the City of
Toronto's nominees.
Council directed that the foregoing Clause be struck out and referred back to the Nominating
Committee for further consideration.
Council also adopted the following recommendations:
"It is further recommended that:
(1)the Greater Toronto Airports Authority (GTAA) be requested to refrain from making an
appointment to the Board of Directors, having regard that Mr. Jeff Lyons, the appointee
recommended by the Nominating Committee, has withdrawn his application for this
appointment;
(2)the Minister of Transportation be notified of the foregoing request by City Council of the
GTAA, and be requested to ensure that such request is carried out;
(3)the City Clerk be requested to notify the communities of the former Cities of York and
Etobicoke of this vacancy on the GTAA Board, by means of the local community newspapers,
in order to determine whether other individuals are interested in this position;
(4)the Labour Council of Metropolitan Toronto and York Region be requested to provide
the name of its nominee for appointment by City Council to the GTAA Board of Directors;
(5)the Nominating Committee be requested to review their policy with respect to the
selection of nominees to the GTAA Board of Directors and report thereon to Council for
further consideration; and
(6)the City Clerk be requested to advise the Greater Toronto Airports Authority, as soon as
possible, of the progress City Council has made with respect to this appointment."
A copy of Clause No. 1 of Report No. 2 of The Nominating Committee, headed
"Appointments to the Board of Directors of the Greater Toronto Airports Authority (GTAA)",
as amended by City Council, is appended for your information.
--------
(Clause No. 1 of Report No. 2 of the Nominating Committee,
headed "Appointments to the Board of Directors of the
Greater Toronto Airports Authority (GTAA)", as adopted by the
Council of the City of Toronto at its meeting held on May 13 and 14, 1998)
(City Council on May 13 and 14, 1998, struck out and referred this Clause back to the
Nominating Committee for further consideration.
Council also adopted the following recommendations:
"It is further recommended that:
(1)the Greater Toronto Airports Authority (GTAA) be requested to refrain from making an
appointment to the Board of Directors, having regard that Mr. Jeff Lyons, the appointee
recommended by the Nominating Committee, has withdrawn his application for this
appointment;
(2)the Minister of Transportation be notified of the foregoing request by City Council of the
GTAA, and be requested to ensure that such request is carried out;
(3)the City Clerk be requested to notify the communities of the former Cities of York and
Etobicoke of this vacancy on the GTAA Board, by means of the local community newspapers,
in order to determine whether other individuals are interested in this position;
(4)the Labour Council of Metropolitan Toronto and York Region be requested to provide
the name of its nominee for appointment by City Council to the GTAA Board of Directors;
(5)the Nominating Committee be requested to review their policy with respect to the
selection of nominees to the GTAA Board of Directors and report thereon to Council for
further consideration; and
(6)the City Clerk be requested to advise the Greater Toronto Airports Authority, as soon as
possible, of the progress City Council has made with respect to this appointment.")
(City Council at its Special Meeting on April 28 and May 1, 1998, deferred consideration of
this Clause to the next regular meeting of Council to be held on May 13, 1998.)
--------
(Clause No. 1 of Report No. 1 of The Nominating Committee)
(City Council on April 16, 1998, deferred consideration of this Clause to the Special Meeting
of Council to be held on Tuesday, April 28, 1998.)
The Nominating Committee recommends:
(1)the adoption of the recommendation embodied in the report (April 3, 1998) from
Mayor Mel Lastman, viz.:
"It is recommended that Mr. Art Patrick be nominated for appointment as the labour
representative of the City of Toronto on the Board of Directors of the Greater Toronto
Airports Authority (GTAA) for a four-year term of office commencing on the date of the
Annual Meeting of the Members of the GTAA scheduled to be held on May 12, 1998,
and expiring on the date of the Annual Meeting of the GTAA to be held in 2002, and/or
until his successor is appointed.";
(2)that Mr. Jeffery Lyons be nominated for appointment to the Board of Directors of
the GTAA for a four-year term of office commencing on the date of the Annual Meeting
of the Members of the GTAA scheduled to be held on May 12, 1998, and expiring on the
date of the Annual Meeting of the Members of the GTAA to be held in 2002, and/or until
his successor is appointed; and
(3)that, with respect to the appointment of Mr. Jeffery Lyons, Council waive the
following portion of the interim policy for citizen appointments, which was adopted by
City Council on February 4, 5 and 6, 1998:
"(11)No citizen shall serve on more than one Board or Commission at the same time
provided, however, that one member of the Board of Trustees of the Metropolitan
Toronto Pension Plan may also serve as a member of the Board of Trustees of the
Metropolitan Toronto Police Benefit Fund.",
subject to Mr. Lyons being replaced as a Director of the North York Performing Arts
Centre Corporation (Ford Centre) when Council makes new appointments.
The Nominating Committee submits the following report (April 3, 1998) from Mayor
MelLastman:
Recommendation:
It is recommended that Mr. Art Patrick be appointed as the labour representative of the City of
Toronto on the Board of Directors of the Greater Toronto Airports Authority (GTAA) for a
four-year term of office commencing on the date of the Annual Meeting of the Members of
the GTAA scheduled to be held on May 12, 1998, and expiring on the date of the Annual
Meeting of the GTAA to be held in 2002, and/or until his successor is appointed.
Background:
The GTAA, which was recognized by the Minister or Transport in November 1994, is a
not-for-profit corporation with a specialized function of operating airports in the region.
The Council of the former Municipality of Metropolitan Toronto previously accepted the
proposed representation structure of the GTAA, which gave Metropolitan Toronto the
opportunity to appoint three directors. Following previous discussions among the former
Regional Chairpersons, it was agreed that Metro Toronto's third nominee would represent the
interests of labour.
On March 8 and 9, 1995, the Council of the former Municipality of Metropolitan Toronto
appointed a labour representative to the Board of Directors of the GTAA for a three-year term.
The GTAA has subsequently advised that future appointments are to be for a four-year term
with a maximum of eight years.
This report recommends the appointment of such labour representative on the GTAA Board of
Directors for a four-year term.
The Nominating Committee also submits the following report (March 19, 1998) from the
CityClerk:
Purpose:
The purpose of this report is to provide information to assist the Nominating Committee in its
review of applications received from interested and qualified members of the public seeking
appointment to various Agencies, Boards and Commissions.
Funding Sources, Financial Implications and Impact Statement:
None.
Recommendation:
It is recommended that the Nominating Committee review the applications received for
appointment to the following Board:
-Greater Toronto Airports Authority (GTAA), Board of Directors.
Council Reference/Background/History:
In accordance with the interim policy adopted by City Council on February 4, 5 and 6, 1998,
with respect to citizen appointments to Boards and Commissions, an advertisement was
placed in theToronto Star on Wednesday, February 18, 1998, the Globe and Mail on Saturday,
February 21, 1998, and the Toronto Sun on Sunday, February 22, 1998. The ad was also
placed in several major newspapers serving racial, ethno-cultural and linguistic communities
of Toronto. In addition, a copy of this ad was sent to various community and ethnic
newspapers, was posted in libraries and in various City facilities open to the public, and was
also posted to the City's website (http://www.toronto.ca), inviting interested citizens,
who are qualified electors, to make applications for appointment to various Boards and
Commissions. Members of Council were also provided with a copy of the advertisement
together with information circulars in respect of the advertised positions.
As provided in the interim policy adopted by Council, all new applicants were required to
attend an orientation seminar in respect of the Board and/or Commission they applied for.
Attached are copies of applications from those incumbents who have re-applied, and from
those citizens who attended the relevant orientation seminar, as per Council's interim policy.
Comments and/or Discussion and/or Justification:
Enclosed herewith, for the consideration of the Nominating Committee, are the following:
(1)a list of the present citizen appointments to be made to various Boards and Commissions,
indicating the number of appointments to be made, the term of office, the past service of each
incumbent, and the names of individuals who have submitted applications for consideration
by the Nominating Committee;
(2)a summary of the pertinent recommendations adopted by City Council regarding the
appointment of citizen members to Boards and Commissions;
(3)a copy of the information circulars in respect of the advertised positions, describing
responsibilities, desirable qualifications, time commitments, etc.; and
(4)copies of applications received for appointment to Boards and Commissions from those
incumbents who have re-applied, and from those citizens who attended the relevant
orientation seminar, as per Council's interim policy.
Contact Name:
Joanne Hamill, Interim Contact, Nominating Committee - 392-4339
--------
The Nominating Committee also had before it the following reports and communications:
(a)report (March 19, 1998) from the City Clerk submitting the attendance records of citizen
appointees to Agencies, Boards and Commissions;
(b)report (March 19, 1998) from the City Clerk submitting an application for appointment to
the Greater Toronto Airports Authority that was received in the office of the City Clerk
subsequent to the deadline;
(c)communications (January 28, 1998) addressed to Mayor Mel Lastman from
Mr.MichaelA.Butt, Chairman of the Board, Greater Toronto Airports Authority, respectively
advising that:
(i)the term of membership of Sharon Moss, one of the Nominees of the City of Toronto to
the Board of Directors of the GTAA (as the labour representative), will expire on May12,
1998, the date of the GTAA's Annual Meeting; and
(ii)the term of membership of Robert Bandeen, one of the Nominees of the City of Toronto
to the Board of Directors of the GTAA, will expire on May 12, 1998, the date of the GTAA's
Annual Meeting;
requesting that he be provided with the names of the City's Nominees by April27, 1998; and
advising that in the event the GTAA does not receive these Nominees by such date, the Board
may commence to select its own Nominees in accordance with the terms of the GTAA's
by-laws, having regard to the needs of the Nominator and the Board; and
(d)communication (March 6, 1998) from Councillor Brad Duguid, Scarborough City Centre,
advising that he is in support of the application from Ms. Barbara Jeffrey for membership on
the Board of Directors of the Greater Toronto Airports Authority.
(City Council on May 13 and 14, 1998, had before it, during consideration of the foregoing
Clause, the following communication (May 13, 1998) addressed to Mayor Lastman, from Mr.
Sidney Valo, Q.C., Corporate Secretary, Greater Toronto Airports Authority:
The Board of Directors of the Greater Toronto Airports Authority met yesterday on May 12,
1998, to consider the nominations the GTAA had received for appointment as members of the
Corporation.
As of the date of that meeting, no nominations had been received from the City of Toronto.
The Corporation's by-laws provide that in such circumstances the Board of Directors may
select a nominee. The Board of Directors resolved to take no action to select a nominee for
the City of Toronto on the City of Toronto's behalf.
In the absence of new nominees section 4.60(b) of the GTAA's by-laws provides that the
existing Metropolitan Toronto nominated members are deemed to be the City of Toronto's
nominees. Consequently the Board of Directors of the Greater Toronto Airports Authority,
have satisfied itself that the existing members met all by-law requirements for membership,
was required by the by-law to appoint each of Dr. Robert Bandeen and Ms. Sharon Moss as
the City of Toronto's nominees for membership to the Greater Toronto Airports Authority.
Dr. Bandeen, having already served for five years as a member may serve a further three
years only. Ms. Moss is eligible to serve her entire four-year term.
Given these unanticipated difficulties with the GTAA nomination process the Corporate
Governance and Compensation Committee of the Board has determined to review and
consider recommending to the Board of directors further amendments to the nomination
procedures so as to prevent a similar situation from arising in the future.)
--------
(Copies of the following communications appended to the foregoing communication (May 21,
1998) from the City Clerk, were forwarded to all Members of Council with the agenda of the
Nominating Committee for its meeting on January 29, 1999, and copies thereof are on file in
the office of the City Clerk:
-(May 13, 1998) from Mr. Sidney Valo, Q.C., Corporate Secretary, Greater Toronto
Airports Authority, addressed to Mayor Lastman;
-(June 2, 1998) from Ms. Linda Torney, President, Labour Council of Metropolitan Toronto
and York Region, addressed to the City Clerk; and
-(April 9, 1998) and (March 11, 1998) from Ms. Linda Torney, President, Labour Council of
Metropolitan Toronto and York Region, addressed to Mayor Lastman.
--------
The Nominating Committee reports, for the information of Council, also having had before it
a communication (June 17, 1998) from the City Clerk, addressed to The Honourable David
Collenette, Minister of Transport, Government of Ontario, forwarding the action taken by the
Nominating Committee with respect to appointments to the Board of Directors of the GTAA
and advising the Minister of Transport of the action taken by the Nominating Committee on
June 9, 1998, and Council's action on May 13 and 14, 1998, whereby Council referred this
matter back to the Nominating Committee and requested that:
(1)the Greater Toronto Airports Authority (GTAA) be requested to refrain from making an
appointment to the Board of Directors, having regard that Mr. Jeff Lyons, the appointee
recommended by the Nominating Committee, has withdrawn his application for this
appointments;
(2)the Minister of Transportation be notified of the foregoing request by City Council of the
GTAA, and be requested to ensure that such request is carried out;
(3)the City Clerk be requested to notify the communities of the former Cities of York and
Etobicoke of this vacancy on the GTAA Board, by means of the local community newspapers,
in order to determine whether other individuals are interested in this position;
(4)the Labour Council of Metropolitan Toronto and York Region be requested to provide
the name of its nominee for appointment by City Council to the GTAA Board of Directors;
(5)the Nominating Committee be requested to review their policy with respect to the
selection of nominees to the GTAA Board of Directors and report thereon to Council for
further consideration; and
(6)the City Clerk be requested to advise the Greater Toronto Airports Authority, as soon as
possible, of the progress City Council has made with respect to this appointment.
Respectfully submitted,
Councillor Norman Kelly,
Chair
Toronto, January 29, 1999
Christine Archibald
Tel. (416) 392-7039