Other Items Considered by the Committee
(a)1999 Operating Budget.
The Corporate Services Committee reports having:
(1)recommended to the Budget Committee and Council that the original recommendations pertaining to those
programs under the purview of the Corporate Services Committee, submitted to the Budget Committee by the Chief
Administrative Officer on February 19, 1999, be adopted; and
(2)requested the Commissioner of Corporate Services to submit a report to the Corporate Services Committee:
(i)respecting what "pricing for full cost recovery, benchmarking and alternative service delivery options" are
being planned or considered by her department and divisions under her purview; and
(ii)through the Budget Committee, on the delay of the repair of equipment and, more importantly, the impact
such delays have on service levels to the public:
(i)(March 5, 1999) from the City Clerk advising that the Budget Committee has completed its preliminary review of the
1999 Operating Budget and directed that the 1999 Operating Budget, together with the communication (March 5, 1999)
from Councillor Tom Jakobek, Chair, Budget Committee, be forwarded to all Community Councils and Standing
Committees for consideration and recommendations thereon to the Budget Committee prior to the commencement of the
'wrap-up' meetings of the Budget Committee on April 6, 1999; and
(ii)(March 16, 1999) from the President, CUPE Local 79, forwarding comments respecting the Corporate Services 1999
Operating Budget.
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The Chief Administrative Officer gave a presentation to the Corporate Services Committee respecting the 1999 Operating
Budget, and filed a copy of his presentation material.
The Commissioner of Corporate Services gave a presentation to the Corporate Services Committee respecting the 1999
Operating Budget, and filed a copy of her presentation material.
Ms. Anne Dubas, President, CUPE Local 79, appeared before the Corporate Services Committee in connection with the
foregoing matter.
(b)Copying Material Subject to Copyright.
The Corporate Services Committee reports having requested the City Solicitor, in consultation with the City Clerk,
to pursue the establishment of a municipal government photocopying licence with the Canadian Copyright
Licensing Agency (Cancopy) and report thereon to the Corporate Services Committee:
(March 11, 1999) from the City Solicitor providing background information respecting a deputation anticipated to be made
to the Committee, at its meeting of March 25, 1999, by a representative of the Canadian Copyright Licensing Agency
("Cancopy") regarding the development of a municipal government photocopying licence agreement between Cancopy and
the City of Toronto; advising that the licence agreement proposed by Cancopy to be entered into with the City, includes a
provision for the payment of an annual royalty of $1.50 for every full-time equivalent employee of the City and those
Agencies, Boards and Commissions that might be part of the licence arrangement; that this royalty would be paid for the
right to undertake the copying permitted by the licence; that in light of the deputation made to the Committee by the
representative of Cancopy and the contents of this report, the Committee and Council may wish to pursue the establishment
of a municipal government photocopying licence with Cancopy; that if the Committee and Council wish to enter into an
agreement, various details and aspects of the licence would have to be negotiated with Cancopy; and recommending that
this report be received for information.
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Mr. David Hughes, representative, Canadian Copyright Licensing Agency ("Cancopy"), appeared before the Corporate
Services Committee in connection with the foregoing matter.
(c)Review of Parking Tag Operations.
The Corporate Services Committee reports having:
(1)deferred consideration of the following communication until the meeting of the Corporate Services Committee
scheduled to be held on April 19, 1999;
(2)requested the Chief Financial Officer and Treasurer to submit a report to the aforementioned meeting of the
Committee:
(i)on the "lookalike" tickets which are being issued on private property by an organization(s) other than the
Parking Enforcement Unit, Toronto Police Services; and
(ii)on the number of tickets issued/cancelled to persons who have disabled parking permits and on the
accountability of the officers writing the tickets; and
(3)requested the Toronto Police Services Board to submit a report to the aforementioned meeting of the Corporate
Services on the change in the administrative discretion of the Parking Enforcement Unit; such report to also explain
why cars owned by parents whose children are at the Hospital for Sick Children are being towed from streets that
are not on the emergency routes, i.e.,Elm Street:
(March 8, 1999) from the City Clerk advising that the Audit Committee on March 1, 1999, recommended to the Corporate
Services Committee the adoption of the report (December23, 1999) from the City Auditor, wherein it is recommended that:
(1)in preparing the 1998 financial statements, management should provide an additional allowance for doubtful accounts
of $6.4 million relating to parking tag receivables. In addition, a projected final collection rate of 78 percent should be used
for accrual purposes at 1998 year end;
(2)Parking Tag Operations (PTO) staff review its current arrangement with the Ministry of Transportation (TO) relating
to the administration of plate denial and enter into a formal agreement with TO which outlines the administrative
responsibilities of the respective parties regarding the collection of parking fines at plate denial;
(3)priority be given to the reconciliation of PTO records with TO records to ensure that all tags filed for plate denial are
in fact awaiting collection at plate denial. This reconciliation should be done at least annually;
(4)PTO staff perform an analysis of the tags outstanding at plate denial, investigate the reasons for the delay of their
collection and assess their current collectability. In addition, management should evaluate TO's collection procedures and
take appropriate action to ensure that reliance can be placed on the Ministry's processes for the collection of outstanding
fines at plate denial;
(5)the Chief Financial Officer and Treasurer and the City Solicitor report to the Corporate Services Committee on the
changes required to the current provincial legislation and regulations, to enable the City to collect outstanding fines at any
stage, as well as to use private collection agencies in this regard;
(6)PTO staff work with the Ministry to actively pursue collection of the old outstanding fines at plate denial, specifically
those individuals or companies identified as owing more than $5,000.00;
(7)the Chief Financial Officer and Treasurer meet with the appropriate senior Ministry officials to expedite the resolution
of the issues relating to the plate denial process in order to improve the collection of outstanding fines at plate denial;
(8)in view of the loss of revenue from parking tags issued to out-of-province vehicles, management pursue with the
Province of Ontario the extension of reciprocal agreements with other Canadian provinces and United States cities, to
parking violations. Consideration should also be given to assigning the outstanding fines relating to out-of-province
vehicles to a private collection agency;
(9)in consultation with the City Solicitor, management request an appropriate change in legislation to provide an
alternative means of serving parking tags to drove-away vehicles, which could include mailing the notice of infraction;
(10)the Parking Enforcement Unit of the Toronto Police Services report to the Corporate Services Committee on the
reasons for the increase in the number of spoiled tags and the action that will be taken to keep this number to a minimum;
(11)the current report from the Chief Financial Officer and Treasurer relating to parking tags be modified to include
additional management information such as the total number of tags written, spoiled, available for collection, withdrawn,
status of outstanding fines, including those that are issued to out-of-province vehicles, as well as an analysis of any
significant trends or problem areas; and that this report be submitted to the Corporate Services Committee on a quarterly
basis, rather than monthly;
(12)PTO management establish key indicators to monitor the activity with respect to the issuance and processing of
parking tags. This should include monitoring the number of spoiled tags, withdrawn tags, illegible tags, etc. In this regard,
management should designate an individual the responsibility for this function as well as for the analysis of trends and the
provision of relevant reports to management;
(13)PTO management utilize other available tools and resources within the City to generate customized reports to
facilitate the review and monitoring of activity within PTO and discontinue the need to manually re-input data;
(14)the monthly reconciliation of the Parking Tag Management System (PTMS) to the general ledger be reviewed and
approved by the Manager of PTO;
(15)PTO management make arrangements for the First Appearance Facilities to deposit all monies directly to the nearest
financial institution, having a banking arrangement with the City;
(16)a transaction report showing the details of all tags withdrawn be provided to all First Appearance Facilities locations.
To help ensure compliance with the guidelines, the respective supervisors should scan the transaction report and, on a test
basis, examine the supporting documentation of tag withdrawals. Evidence of such review should be documented in
writing;
(17)priority be given to acquiring the required computer server for the Parking Tag Management System and making the
necessary arrangements with the appropriate provincial ministries and financial institutions to ensure that all computer
systems related to parking tag operations are Year 2000 compliant by September 1999, as planned;
(18)PTO management develop an action plan with specific time lines to implement the recommendations contained in
this report; and
(19)that this report be forwarded to the Corporate Services Committee for consideration.
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Councillor Howard Moscoe, North York Spadina, appeared before the Corporate Services Committee in connection with
the foregoing matter.
(d)Property Acquisition Request from L.A.C.A.C.
W. J. Morrish Store, North-West Corner of
Meadowvale Road and Kingston Road
(Ward 16 - Scarborough Highland Creek).
The Corporate Services Committee reports having deferred consideration of the following communication (i) until
its meeting scheduled to be held on April 19, 1999:
(i)(March 2, 1999) from the City Clerk advising that the Scarborough Community Council, on February 17, 1999,
referred the request by the Scarborough Local Architectural Conservation Advisory Committee (L.A.C.A.C.) embodied in
the communication (November 10, 1998) from Mr. Rick Schofield, Chairman of the Local Architectural Conservation
Advisory Committee, to the Corporate Services Committee for its consideration; and requested that the Commissioner of
Corporate Services be directed to submit a further report thereon to the Committee; and
(ii)(March 18, 1999) from Councillor Ron Moeser, Scarborough Highland Creek, advising that he is unable to attend the
meeting of the Corporate Services; and requesting that the Committee defer consideration of this matter until its next
meeting to be held on April 19, 1999.
(e)Toronto Atmospheric Fund - Appointment of New Director.
The Corporate Services Committee reports having received the following communication from the City Clerk
noting that Dr. Monir Taha, Director/Associate Medical Officer of Health for Healthy Environments, will be a
Director of the Toronto Atmospheric Fund:
(March 9, 1999) from the City Clerk, reporting, as directed by City Council on December16 and 17, 1998, by its adoption,
without amendment, of Clause No.12 of Report No. 19 of TheCorporate Services Committee, entitled "Toronto
Atmospheric Fund - Appointment of Directors"; forwarding the name of the individual who has been appointed as Director,
Healthy Environments; and recommending that the Corporate Services Committee receive the information that Dr. Monir
Taha, Director/Associate Medical Officer of Health for Healthy Environments, Public Health Division, Community and
Neighbourhood Services, will be a director of the Toronto Atmospheric Fund, upon his commencement with the City of
Toronto on April 6, 1999.
(f)1999 Parking Tag Issuance - January.
The Corporate Services Committee reports having received the following report:
(February 10, 1999) from the Chief Financial Officer and Treasurer, advising that this report reflects parking enforcement
and collection activities of the Corporation for the period ending January 31, 1999; attaching the following schedules:
Schedule 1Monthly Tag Issuance, Collection Rate and Revenue for 1999;
Schedule 2Collection Rate Activity for Tags Issued in Prior Years (1989-1998);
Schedule 3 Parking Tag Receivables (1989-1998);
Schedule 4Summary of Trial Request, Conviction Rates, and Review Activity;
Schedule 5Summary of Expenditures for Parking Tag Operations; and
Schedule 6Parking Tags Issued by former Municipal By-law Group.; and
recommending that this report be received for information.
(g)Cellular Telephone Service.
The Corporate Services Committee reports having received the following report:
(March 11, 1999) from the Commissioner of Corporate Services, submitting, for information, the status of the cellular
telephone R.F.P. evaluation; advising that all funding for the acquisition and ongoing rental of equipment is billed directly
to the client department acquiring and using such services; that Departments changing from one carrier to another would
have to change their cellular number; that the majority of cellular telephone technology used in the City is analog; that
converting to digital service would result in a capital cost to acquire new digital cellular telephones; that at this time,
cellular services are not centralized; that as a result, an exact inventory of cellular service is not available; and that the
result of the R.F.P. proposals, by staff of the Corporate Services and Finance Departments, determined, at this point in
time, no significant savings can be realized with a selection of a single cellular provider.
(h)Phase Two Security Upgrades
to Toronto City Hall.
The Corporate Services Committee reports having received the following report:
(March 22, 1999) from the Commissioner of Corporate Services forwarding a report dated March 9, 1999, from the
Commissioner of Corporate Services respecting Phase Two Security Upgrades to Toronto City Hall; advising that the
Office Consolidation Sub-Committee was unable to deal with this report at its March 10, 1999, meeting; and requesting
that the Corporate Services Committee give consideration to the aforementioned report at its meeting on March 25, 1999.
(i)Ontario Hydro Corridor Lands South of Highway No. 401
(Ward 14 - Scarborough Wexford and Ward 15 - Scarborough City Centre.
The Corporate Services Committee reports having deferred consideration of the following report (i) until its
meeting scheduled to be held on April 19, 1999:
(i)(March 22, 1999) from the Commissioner of Corporate Services responding to Council's directive to report on the
potential cost of the acquisition of priority 1, 2 and 3 lands as identified in "Stormwater Management, Naturalization and
Open Space Opportunities Report;" and requesting the Corporate Services Committee to provide direction to staff
respecting this matter; and
(ii)(March 24, 1999) from Councillor Norm Kelly, Scarborough Wexford, advising that he is unable to attend this
meeting of the Corporate Services Committee; and requesting that the Committee defer consideration of this matter until
the April 19, 1999, meeting of the Committee.
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Councillor Michael Tzekas, Scarborough Wexford, appeared before the Corporate Services Committee in connection with
the foregoing matter.
(j)City of Toronto Temporary Employees.
The Corporate Services Committee reports having referred the issue of the large number of temporary employees
employed by the former Area Municipalities for a number of years, and the submission by Councillor Howard
Moscoe, entitled "City of Toronto - Temporary Employees Length of Service from 2 to 10 plus Years as of
February, 1999", to the Personnel Sub-Committee of the Corporate Services Committee, with a request that the
Executive Director of Human Resources submit a report thereon to the Personnel Sub-Committee:
(Undated) data concerning the City of Toronto - Temporary Employees with length of service from 2 to 10 plus years,
which was provided to Councillor Howard Moscoe, North York Spadina, by the Executive Director of Human Resources.
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Councillor Howard Moscoe, North York Spadina, appeared before the Corporate Services Committee in connection with
the foregoing matter.
