Other Items Considered by the Committee

(a)Provision of Litter Bins with Advertising.

The Works and Utilities Committee reports having directed that the Commissioner of Works and Emergency Services be requested to amend the draft terms of reference embodied in the following report by:

(1)deleting the last sentence in No. (9) of the draft terms of reference; and

(2)striking out No. (17):

(March 15, 1999) from the Commissioner of Works and Emergency Services providing draft terms of reference for a Request for Proposals for the provision of litter bins with advertising, in response to the request of Council at its meeting on February 2, 3 and 4, 1999; advising that discussions are underway with the Finance Department as to whether issuing an RFP at this time for advertising on litter bins fits in with the development of the Corporate Sponsorship Program recently approved by Council; and recommending that this report be received for information.

(b)Solid Waste Management Marketplace Engagement Process - Results of Consultation Program.

The Works and Utilities Committee reports having received the following report:

(March 15, 1999) from the Commissioner of Works and Emergency Services providing an account of the consultation activities regarding the Solid Waste Management Marketplace Engagement Process conducted from December 1998 to March 1999 following the public issue of the Stage One (Draft) Planning Document; forwarding a comprehensive summary of the consultation feedback and input received during the course of the consultation regarding the Planning Document, including responses, set out in Appendix "A"; and recommending that this report be received for information.

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Mr. Lawson Oates, Manager, Strategic Planning, Solid Waste Management Services, Works and Emergency Services, gave a presentation to the Works and Utilities Committee with respect to Toronto's Solid Waste Management Marketplace Engagement Process, and submitted a copy of his presentation.

Mr. Robert Mansell, Tory Tory DesLauriers and Binnington, was present at the meeting of the Works and Utilities Committee and responded to questions from the Members.

The following persons appeared before the Works and Utilities Committee in connection with the Solid Waste Management Marketplace Engagement Process:

-Mr. R.A. McCaig, President, Green Lane Environmental Group Ltd., and submitted material with respect thereto;

-Ms. Karen Buck, and submitted material with respect thereto;

-Mr. Bob Webb, Republic Services, Inc., and submitted material with respect thereto;

-Mr. Gregory M. Vogt, Eastern Power;

-Ms. Gina Gignac and Mr. Karl Bartlett, Toronto Civic Employees' Union, Local 416, and submitted material with respect thereto;

-Mr. Scott Wolfe, General Manager, Miller Waste Systems, and Mr. Gordon E. McGuinty, President, Notre Development, representing Rail Cycle North; and

-Mr. George Paturalski, Vice-President - Market Development, Browning Ferris Industries.

(c)Solid Waste Management Marketplace Engagement Process - Prohibition Against Lobbying.

The Works and Utilities Committee reports having:

(1)deferred consideration of the following report until the special meeting of the Committee to be called with respect to the matter of the Request for Expressions of Interest for the Solid Waste Management Marketplace Engagement Process;

(2)requested the Chair of the Committee to submit to the Committee a more detailed proposal for the scheduling of standard deputations; and

(3)requested the Commissioner of Works and Emergency Services to submit to the Committee further information with respect to the four examples of cities referred to in the presentation where a prohibition against lobbying has been successfully implemented:

(March 15, 1999) from the Commissioner of Works and Emergency Services recommending that:

(1)the Request for Expressions of Interest in the Solid Waste Management Marketplace Engagement Process for solid waste disposal, diversion, and new and emerging technologies, contain a requirement, as set out in Appendix "A" attached to this report, prohibiting respondents from lobbying Council members and staff;

(2)the prohibition against lobbying be effective from the date of the issuance of the Request for Expressions of Interest until a contract(s) is reached at the conclusion of the subsequent Request for Proposals phase, or the process is discontinued; and

(3)in conjunction with the implementation of the prohibition against lobbying as contained in Appendix "A", Council adopt the following protocol:

(i)should Members of Council wish to receive information from any respondent(s), then the request shall be made through the designated official as defined in Appendix "A"; and

(ii)in the event of any alleged breach of the requirement against lobbying, Council shall be the arbiter of the effect of such a breach.

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Mr. Lawson Oates, Manager, Strategic Planning, Solid Waste Management Services, Works and Emergency Services, gave a presentation to the Works and Utilities Committee with respect to Toronto's Solid Waste Management Marketplace Engagement Process, and submitted a copy of his presentation.

Mr. Robert Mansell, Tory Tory DesLauriers and Binnington, was present at the meeting of the Works and Utilities Committee and responded to questions from the Members.

The following persons appeared before the Works and Utilities Committee in connection with the Solid Waste Management Marketplace Engagement Process:

-Mr. R.A. McCaig, President, Green Lane Environmental Group Ltd., and submitted material with respect thereto;

-Ms. Karen Buck, and submitted material with respect thereto;

-Mr. Bob Webb, Republic Services, Inc., and submitted material with respect thereto;

-Mr. Gregory M. Vogt, Eastern Power;

-Ms. Gina Gignac and Mr. Karl Bartlett, Toronto Civic Employees' Union, Local 416, and submitted material with respect thereto;

-Mr. Scott Wolfe, General Manager, Miller Waste Systems, and Mr. Gordon E. McGuinty, President, Notre Development, representing Rail Cycle North; and

-Mr. George Paturalski, Vice-President - Market Development, Browning Ferris Industries.

(d)Solid Waste Management Marketplace Engagement Process - Request for Expressions of Interest.

The Works and Utilities Committee reports having:

(1)deferred consideration of the following report, if possible to a special meeting of the Committee to be convened at the call of the Chair prior to the next meeting of Council scheduled to be held on April 13, 1999, to resolve outstanding issues;

(2)adopted the following recommendations and tabled such recommendations until the report is again considered by the Committee:

(i)that all terminology be changed by adding the word "resource" after the words "solid waste" wherever they appear in the City's waste resource management process; and further, that the title to be used to describe the entire process be: "Integrated Solid Waste Resource Management Process";

(ii)that the overall objective of the process adopt the following mission statement:

"The City of Toronto's Integrated Solid Waste Resource Management Process be designed to be flexible enough to incorporate new, environmentally sustainable technologies that will move the City towards its ultimate goal of 'Zero Waste', that is, a strategy based on maximizing"; and

(iii)that in order to enhance the potential for diversion from disposal, the maximum limits on the size of proposals in the "proven diversion capacity" (currently limited to 250,000 tonnes/year) and the "new and emerging technologies" (currently limited to 100,000 tonnes/year) be increased; and that the Commissioner of Works and Emergency Services be requested to submit a further report to the Committee with options for alternative limits or no limits, with the corresponding wording for amendments which would give effect to these options;

(3)requested that City Councillors attending the Federation of Canadian Municipalities Annual Conference who are Members of the Works and Utilities Committee (and others if possible) report back to the Committee on their investigations of the City of Halifax program which is achieving high levels of diversion through separate collection of compostable waste resources; that City staff investigate this system with Halifax staff and prepare a full report for special presentation to the Works and Utilities Committee meeting on Wednesday, June 16, 1999, and that a team of appropriate Halifax officials (including an elected official) be invited to participate, as guests of the City, at such meeting to describe their experiences; and that funds for the delegation's expenses be provided from the project budget;

(4)requested the Commissioner of Works and Emergency Services to revise the Request for Proposals to ensure that there is an opportunity for the private sector to provide the City with Expressions of Interest based on fluctuating tonnage or number of years and openings at which point the City can reduce its minimum tonnage;

(5)requested that when this matter is again considered by the Works and Utilities Committee, the process and the staff process that is involved be tabled as part of these recommendations;

(6)requested the Commissioner of Works and Emergency Services to submit a report to the Committee on the following proposals and requests for information including any recommendations which flow therefrom:

(a)that the Commissioner of Works and Emergency Services develop an evaluation system for the Request for Expressions of Interest to include a complete list of criteria and recommended weighting of the criteria in the evaluation process for approval by the Works and Utilities Committee and City Council;

(b)that the Commissioner of Works and Emergency Services include, in the evaluation process, criteria which would address the following:

(i)local economic impacts and local economic development potentials; and

(ii)greenhouse gas reduction potential and performance;

(c)that staff draft Requests for Proposals in as broad terms as possible to permit flexibility, innovation and creativity of responses;

(d)in order to obtain the best disposal prices possible for the City by committing sufficient volumes, that the RFP process allow all respondents to make their longest term commitments; and

(e)that the Commissioner of Works and Emergency Services report on the following:

(i)harmonizing and/or clarifying the definitions of "proven waste resource diversion", "proven waste resource disposal" and "new, emerging and innovative technologies" as proposed in the Mandatory Qualification Criteria for these categories;

(ii)the possibilities of "performance based criteria" rather than or in combination with "prescriptive criteria" throughout this process; and

(iii)provisions which could ensure that all greenhouse gas emission reductions, including downstream reductions, would remain in the ownership of the City; and

(7)requested the Commissioner of Works and Emergency Services to submit a report to the Committee at the time of the Request for Proposals on the possibilities for provision of flexibility in the City's collection strategies which would allow optimization of diversion within proposals:

(March 15, 1999) from the Commissioner of Works and Emergency Services recommending that:

(1)Council endorse provisions contained in the Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest regarding the inclusion of:

(i)options for 5, 10, 15, and 20-year timeframes for provision of disposal capacity (or an amount beyond five years which is not a multiple of 5);

(ii)the right of Toronto to engage in a subsequent tender for the haulage component from our transfer stations by third party haulers in order to broaden the potential marketplace response for the transport component;

(iii)the right of Toronto to maintain a role for its public sector employees in the haulage component of the project, based on the existing levels of staff and equipment involved in the haulage of waste from Toronto's transfer stations to the Keele Valley Landfill Site;

(iv)a preferred customer clause to ensure that the disposal price(s) charged to Toronto remain competitive over the contract timeframe; and

(v)disposal facilities that are certified to receive only solid waste from the Industrial, Commercial, and Institutional sectors in order to broaden the potential marketplace response for the City's disposal needs;

and, subject to the approval of Recommendation No. (1), further recommending that:

(2)the attached Solid Waste Management Marketplace Engagement Process Request for Expressions of Interest be approved for issuance on April 26, 1999; and

(3)the workplan for Proctor & Redfern Limited be amended to include the following work tasks:

1)development of a separate haul tender process to be incorporated into the contracting out methodology and development of a protocol to utilize Toronto public sector employees in the haulage component;

(ii)project management of the preferred customer clause in the Request for Expressions of Interest and Request for Proposals;

(iii)project management related tasks regarding the inclusion of waste disposal sites certified to accept only waste originating from the Industrial, Commercial, and Institutional sectors; and

(iv)the approved budget for Proctor & Redfern Limited be adjusted by the addition of $95,395.85, inclusive of GST, to fund the additional workplan items listed in Recommendation No. 3 (i), (ii) and (iii), with funds to be drawn from the contingency allowance previously approved by Council on October 2, 1998.

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Mr. Lawson Oates, Manager, Strategic Planning, Solid Waste Management Services, Works and Emergency Services, gave a presentation to the Works and Utilities Committee with respect to Toronto's Solid Waste Management Marketplace Engagement Process, and submitted a copy of his presentation.

Mr. Robert Mansell, Tory Tory DesLauriers and Binnington, was present at the meeting of the Works and Utilities Committee and responded to questions from the Members.

The following persons appeared before the Works and Utilities Committee in connection with the Solid Waste Management Marketplace Engagement Process:

-Mr. R.A. McCaig, President, Green Lane Environmental Group Ltd., and submitted material with respect thereto;

-Ms. Karen Buck, and submitted material with respect thereto;

-Mr. Bob Webb, Republic Services, Inc., and submitted material with respect thereto;

-Mr. Gregory M. Vogt, Eastern Power;

-Ms. Gina Gignac and Mr. Karl Bartlett, Toronto Civic Employees' Union, Local 416, and submitted material with respect thereto;

-Mr. Scott Wolfe, General Manager, Miller Waste Systems, and Mr. Gordon E. McGuinty, President, Notre Development, representing Rail Cycle North; and

-Mr. George Paturalski, Vice-President - Market Development, Browning Ferris Industries.

(e)1999 Operating Budget Review.

The Works and Utilities Committee reports having:

(1)recommended to the Budget Committee the adoption of the following programs embodied in the 1999 Operating Budget under the purview of the Works and Utilities Committee; and

(2)requested that the Budget Committee review and reconsider the issue of public recycling igloos referred to in the synopsis of the recommendations of the Budget Committee under Solid Waste Management:

(i)1999 Operating Budget for the following:

Works and Emergency Services:

-Solid Waste Management;

-Support Services;

-Technical Services; and

-Water and Wastewater.

(i)(March 5, 199) from the City Clerk advising that the Budget Committee has completed its preliminary review; and attaching a communication (March 5, 1999) from Councillor Tom Jakobek, Chair, Budget Committee, together with a synopsis of the preliminary recommendations of the Budget Committee.

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The Chief Administrative Officer gave a presentation to the Works and Utilities Committee in connection with the 1999 Operating Budget, and submitted a copy of his presentation.

The following persons appeared before the Works and Utilities Committee in connection with the foregoing matter:

-Mr. John Bray, Executive Director, Ontario Waste Management Association, and submitted material with respect thereto;

-Ms. Shelley Petrie, Toronto Environmental Alliance, and submitted material with respect thereto; and

-Councillor Doug Holyday, Markland Centennial.

(f)Operation of Commissioners Street Transfer Station (Ward 25).

The Works and Utilities Committee reports having:

(1)referred the following report to the Commissioners Street Transfer Station Public Liaison Committee, with a request that the Public Liaison Committee monitor changes in operating procedures at the transfer station and be invited to submit their comments to the Works and Utilities Committee at the appropriate time; and

(2)requested the Commissioner of Works and Emergency Services to canvass members of the Public Liaison Committee on the design of the catch basin:

(March 8, 1999) from the Commissioner of Works and Emergency Services responding to requests for information tabled at the last meeting of the Committee with respect to the operation of the Commissioners Street Transfer Station; commenting on the hopper management approach/issue of overloaded trucks; door closure strategy; outdoor storage of recyclables; tracking of garbage down ramps; diversion of waste from the Commissioners Street Transfer Station; capacity and utilization of the transfer station network; and air quality standards; and recommending that this report be received for information.

(g)1998 Residential Waste Diversion.

The Works and Utilities Committee reports having referred the following report to the Toronto 3Rs Sub-Committee for its information:

(March 8, 1999) from the Commissioner of Works and Emergency Services providing a detailed background of the City of Toronto's 1998 residential waste diversion; advising that in 1998, approximately 245,900 tonnes of residential waste were diverted from landfill through the City's waste reduction and recycling programs, representing a residential diversion rate of 25 percent, which is slightly higher than the 24 percent diversion rate achieved in 1997; noting that the main increase in tonnage was realized in the fibre portion of the recyclable stream; further advising that staff will continue to improve and increase recovery in current programs and implement other diversion programs where feasible; and recommending that this report be received for information.

(h)LCBO Funding for Glass Recycling.

The Works and Utilities Committee reports having received the following report:

(March 5, 1999) from the Commissioner of Works and Emergency Services advising the Committee of the Liquor Control Board of Ontario's funding commitment of $953,111.00 to offset Toronto's 1998 glass recycling costs, and that the City Clerk has submitted the necessary form to the LCBO advising that the City complies with the conditions for eligibility to receive the funding from the LCBO for 1998; and recommending that this report be received for information.

(i)Beverage Container Reuse and Recycling.

The Works and Utilities Committee reports having referred the following communications to the Commissioner of Works and Emergency Services with a request that staff research the following issues and report back to the Committee by June 1999 on:

(1)the cost to the City for handling plastic soft drink containers that come from vending machines; and

(2)the licensing provisions available to the City to require soft drink vending machine operators to either operate two-way vending machines or else place a reverse vending machine in proximity to vending machines:

(i)(March 8, 1999) from Councillor Jack Layton, Don River, forwarding an Executive Summary of a report entitled "Beverage Container Reuse and Recycling in Canada", dated November 1998, prepared by the Container Recycling Institute; and noting that in Ontario, only 40 percent of beverage containers require producer responsibility, compared to over 90 percent in every other province.

(ii)(March 24, 1999) from Councillor Jack Layton, Don River, recommending that staff research the following issues and report back to the Works and Utilities Committee on:

(1)the cost to the City for handling plastic soft drink containers that come from vending machines; and

(2)the licensing provisions available to the City to require soft drink vending machine operators to either operate two-way vending machines or else place a reverse vending machine in proximity to vending machines.

(j)Contract No. EB9980WS, Tender No. 24-1999 - Watermain Cleaning and Cement Mortar Lining on Various Streets (Ward 2).

The Works and Utilities Committee reports having awarded the contract as recommended in the following report, in accordance with By-law No. 57-1998, the Interim Purchasing By-law, as amended:

(March 12, 1999) from the Commissioner of Works and Emergency Services recommending that Contract No. EB9980WS, Tender No. 24-1999, watermain cleaning and cement mortar lining on various streets be awarded to the lowest bidder, Main Rehabilitation Company Limited, in the total amount of $1,928,568.00, including all taxes and charges.

(k)Service Harmonization.

The Works and Utilities Committee reports having held a joint meeting with the Urban Environment and Development Committee on March 16, 1999, with respect to Solid Waste Management and Winter Maintenance Service Harmonization, and having referred joint recommendations thereon to the Budget Committee.