1999 Operating Budget
The Strategic Policies and Priorities Committee recommends:
(I)The adoption of the Recommendations of the Budget Committee embodied in the
communication (April 17, 1999) from the City Clerk, as amended by the Strategic
Policies and Priorities Committee at its meeting on Tuesday, April 20, 1999, viz:
(1)The 1999 Operating Budget of $5.539 billion (gross) and $2.530 billion (net), after
reflecting the full use of the new provincial subsidy, be adopted;
COMMUNITY AND NEIGHBOURHOOD SERVICES:
A.CHILDREN'S SERVICES:
(2)Pending further clarification from the Province, the Recommended Operating
Budget of $234.833 million gross and $41.492 million net, comprised of the following
services, be approved:
Service |
Gross Budget
($, mil) |
Net Budget
($, mil) |
Divisional Office |
2.246 |
1.123 |
Municipally Funded Programs |
6.039 |
6.039 |
Service Access Management |
6.201 |
2.971 |
Contract and Quality Compliance |
4.574 |
1.608 |
Directly Operated Child Care |
42.034 |
5.291 |
Purchased Services |
173.739 |
24.460 |
|
|
|
Total Program Budget |
234.833 |
41.492 |
(3)the Commissioner of Community and Neighbourhood Services report on possible
funding partnerships and an implementation plan for feasibility studies to develop pilot
projects to integrate all key children's services (such as child care and kindergarten)
into a seamless program for children, ages 0 to 5 years old; and that funding for such
projects be found from the $3.0 million set aside in the Social Services Reserve for
children's needs;
(4)the Commissioner of Community and Neighbourhood Services report to
Community and Neighbourhood Services Committee and Budget Committee, if and
when the Province announces details of the Learning, Earning and Parenting (LEAP)
initiative and the criteria for qualification;
(5)The Commissioner of Community and Neighbourhood Services report to Budget
Committee on all summer camps provided throughout the City, with emphasis upon
harmonizing the services that exist and addressing the possibility of reallocating the
summer camps to a program where they could be cost-shared;
(6)The Chief Financial Officer and Treasurer report to Budget Committee on the
status of the Social Assistance Reserve Funds, including the adequacy based on
historical needs, the plan to fund the reserve which would maintain it at the
recommended level and the GTA pooling implications;
(7)Children's Services advise the Community and Neighbourhood Services Committee
if additional funding is required for the renewal of rental agreements at the
Scarborough and Finch West field offices;
(8)Children's Services continue negotiations with the Province to direct the additional
Ontario Works funding to maintain the current level of Ontario Works child care and to
maximize the number of additional spaces which can be funded;
(9)A one time only, non-salary adjustment of $3.3 million be made as a down payment
towards paying the actual cost of operating Child Care Centres and that this amount be
found within the existing 1999 Child Care Operating Budget.
B.TORONTO HOUSING COMPANY:
(10)The 1999 Operating Budget request totalling $251.0732 million (gross) and $0.0
thousand (net), comprised of the following services be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Corporate Functions3.4670.0
Operations245.7510.0
Housing Connections1.8550.0
Total Program Budget251.0730.0
C.SHELTERS, HOUSING AND SUPPORT:
(11)That the 1999 Operating Budget request totalling $401.895 million (gross) and
$273.538 million (net), comprised of the following services be approved, pending further
clarification by the recent Provincial announcements:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Finance & Administration0.6440.644
Provincial Housing Download328.962249.288
Hostel Services68.62719.114
Social Housing and Support2.3971.258
Housing Supply, Rehab & Development1.2651.234
Total Program Budget401.895271.538
(12)That the Province be requested to pay the full 80 percent subsidy for expenditures for
direct Hostel Services and eliminate the imposed ceiling cap.
(13)That the Chief Financial Officer and Treasurer be requested to develop a strategy to
protect the City if interest rates go up, including the implications for GTA pooling.
(14)The report (April 14, 1999) from Councillor Jack Layton, respecting the Big City
Mayors' National Homelessness and Housing Initiative, be adopted, viz:
(i)That the budget provide funds in the amount of $60,000.00 to support the Big City
Mayors' Caucus on Homelessness and Housing Initiative. The project will be administered by
the FCM administration; and
(ii)that $20,000.00 of the funds be released to the FCM immediately and that the balance of
$40,000.00 be released subject to the participation of at least three additional cities in funding
the initiative at a similar per capita level ($0.3/capita).
(15)That the $60,000.00 for the Big City Mayors' Caucus on Homelessness and Housing
Initiative be provided from within the 1999 Shelter, Housing and Support Operating Budget.
(16)Any savings from the Mortgage Renewal Portfolio (beyond the existing budget) be
transferred to a Mayor's Homeless Initiative Reserve Fund, for 1999 only, the use of this fund
be reported on and be subject to City Council approval.
(17)The report (September 10, 1998) from the City Clerk, forwarding report (August 20,
1998) from the Commissioner of Community and Neighbourhood Services respecting the
Hostel Ombudsperson Pilot Project, be received.
D.SOCIAL SERVICES:
(18)The 1999 Operating Budget request totalling $1,067.442 million (gross) and
$267.217million (net), comprised of the following services be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Operations Support8.5574.278
Social Assistance1,058.885262.939
Total Program Budget1,067.442267.217
(19)The City funding of Workers' Information and Action Centre of Toronto
(WIACT) continue until September, 1999, and the Commissioner of Community and
Neighbourhood Services make all efforts with the Federation of Labour and WIACT to
attempt to obtain Provincial/Federal funding and that a report be submitted to City
Council in September; and
(20)The Commissioner of Community and Neighbourhood Services be requested to
review this unit (WIACT) as to where it should be located.
E.HOMES FOR THE AGED:
(21)The 1999 Recommended Operating Budget of $125.579 million gross and $22.915
million net, comprised of the following services, be approved:
Service
|
Gross Budget
($ mil) |
Net Budget
($ mil) |
Administration and Program
Support |
1.139 |
0.212 |
Toronto Homes |
116.068 |
21.550 |
Community Based Services |
8.372 |
1.153 |
|
|
|
Total Program Budget |
125.579 |
22.915 |
(22)The Commissioner of Community and Neighbourhood Services be requested to
report to the Community and Neighbourhood Services Committee and the Budget
Committee in June or July 1999, on the loss of $15 million in Provincial funding since
1996, identifying options as to how the money would be spent if returned by the
Provincial government; and for the report to include options of expanding the number
of available beds, improving the personal care level, as well as other service restorations.
Further, pending the report, City Council request the Province to restore up to $15.0
million of subsidies previously funded in 1996 to the City of Toronto, now that funding
is available from the Federal government;
(23)Homes for the Aged report on how the year 2000 termination of red-circle funding
($1.6 million in 1999) will impact the 2000 budget request;
(24)The Commissioner of Community and Neighbourhood Services be requested to
report to Budget Committee providing an update on the "replacement co-payment"
program;
(25)City Council request the Province to replace the funding the City received
previously from client co-payments ($350.0 thousand) for Supportive Housing so that 35
clients can continue to be served by the Program;
(26)Homes for the Aged report to Community and Neighbourhood Services Committee
regarding the most efficient and economical service delivery model for laundry services,
pending the review of RFP results; and
(27)Homes for the Aged report back for the 2000 budget, what the capital and
operating impacts will be for the redevelopment of True Davidson Acres and Albion
Lodge.
F.SOCIAL DEVELOPMENT AND ADMINISTRATION:
(28)The 1999 Recommended Operating Budget of $8.632 million gross and $4.083
million net, comprised of the following services, be approved:
Service
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Administration and
Program Support |
7.551
|
3.469
|
Community Resources |
1.081 |
0.614 |
|
|
|
Total Program Budget |
8.632 |
4.083 |
WORKS AND EMERGENCY SERVICES:
G.TORONTO AMBULANCE:
(29)The 1999 Recommended Operating Budget of $75.828 million gross and $32.844
million net, comprised of the following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Ambulance Services62.40230.388
Toronto Central Ambulance
Communication Centre7.2960
Administration & Program Support6.1302.456
Total Program Budget75.82832.844
(30)The Commissioner of Works & Emergency Services report back to Budget
Committee providing an update on the cross border-billing issue when further
information becomes available.
H.FIRE SERVICES:
(31)The 1999 Recommended Program Budget for Fire Services of $219.062 million
(gross) and $217.439 million (net), comprised on the following Services on a gross and
net basis, be approved;
Service
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Operations |
187.993 |
187.992 |
Fire Prevention and Enforcement |
8.929 |
8.629 |
Administration and Program Support |
22.140 |
20.818 |
|
|
|
Total Program Budget |
219.062 |
217.439 |
(32)Fire Services and Human Resources report back to the Budget Committee by
September 1, 1999 on the policy changes required to reduce absenteeism in the Fire
Services staff force and the Corporation as a whole. This policy should consider
mandatory physical fitness activities in order to enhance the fitness levels of individuals,
with a view to reducing injury and illness. In addition, an appropriate monitoring
program should be developed, including clear courses of action for lengthy and/or
frequent absenteeism;
(33)Fire Services pursue avenues to reduce false alarms and report back to the Works
and Emergency Services Committee and Budget Committee by July 30, 1999. Extensive
research should include solutions implemented by other municipalities, in particular the
Cities of Mississauga and Ottawa;
(34)Fire Services report back to the Works and Emergency Services Committee and
Budget Committee with long term detailed plans regarding Central Dispatch Systems
and fleet preventative maintenance plans and costs;
(35)Fire Services continue to research and report back to Budget Committee by
September 30, 1999 on the possibility of increasing revenues, through recoveries for
false alarms, recovery of inspection services, etc.;
(36)Fire Services in conjunction with the Chief Financial Officer and Treasurer report
back to Budget Committee by September 30, 1999 with a detailed financial plan with
respect to the potential implementation of recommendations made in the Fire Location
Study; and
(37)A corporate review committee be struck to review and assess the equipment needs
of the various Departments prior to the 2000 Operating Budget Cycle.
I.SOLID WASTE MANAGEMENT:
(38)The 1999 Recommended Operating Budget for the Solid Waste Management
Program of $125.964 million (gross) and $68.016 million (net), comprised of the
following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Administration and Program Support17.75514.271
Collection59.45149.084
Transfer15.7814.365
Processing5.1002.666
Disposal27.879(2.370)
Total Program Budget125.96468.016
(39)The following policies and financial implications for solid waste and recycling
activities, following consideration of the Commissioner of Works and Emergency
Services' report, dated March 12, 1999, entitled "Revised 1999 Solid Waste
Management Service Harmonization Recommendations" (report included in Volume 3)
be approved:
(a)Garbage and Recycling Collection for Low Density Residential Properties
(i)effective September 1, 1999, all low density residential properties be provided with
once a week garbage collection and every second week (or alternating weekly) recycling
collection, at an annual saving of $1.6 million; savings of $533 thousand have been
included in the 1999 Recommended Budget
(ii)A program be phased in over three years in the summer months across the City for
non-recyclable materials only at a cost of $800 thousand in 2000, an additional $1
million in 2001, and $1 million in 2002;
(iii)staff report back to the Works and Utilities Committee by October 1999 with the
proposed eligibility criteria for residential areas that would receive summer twice a
week garbage collection in 2000, and the associated cost impacts;
(iv)twice a week garbage pick up continue in North York in the summer months in the
summer of 1999;
(v)The Commissioner of Works and Emergency Services be requested to report to the
Works Committee in the fall of 1999 on:
(a)how the pick up of nonrecyclable materials, phased in over three years, can be
accomplished and the cost associated therewith, including a mechanism to survey
residents to determine whether or not they perceive a real need for twice a week pick up
in the summer; and
(b)the projected savings from efficiencies and other changes in the delivery of
residential waste collection service area.
(b)Yard Waste Collection Services
Once a week yard waste collection service be provided to all low density residential
properties from mid-April to May 31 and from October 1 to November 30, with once
every second week collection from June 1 to September 30, at an annual saving of $200
thousand;
(c)Rear and Side Yard Collection
Effective July 1, 1999, rear and side yard collection service be provided at no direct
charge only to residents in low density properties who, on the basis of a doctor's
certificate, lack sufficient mobility to carry waste to the curbside and who do not live in
a residence with a fully able person at an annual cost of $50,000 (1999 cost of $25,000 to
be absorbed within the recommended budget), and optional rear and side yard
collection service for a fee be terminated;
(d)Provision of Curbside Recycling Boxes
(i)the City charge $5.00 to replace lost recycling boxes or provide additional recycling
boxes, and exchange damaged boxes for new boxes at no charge, and the City provide
new residents with recycling boxes at no charge (with proof of new residency) at an
annual revenue of $60,000 ($30,000 included in the 1999 Recommended Budget);
(ii)a limit of one free blue or grey box per single family residence be provided at City
sponsored Environment Day events at an annual cost of $60,000 included in the 1999
Recommended Budget;
(e)Garbage and Recycling Collection for Small Commercial Properties
Council adopt a three year phase in plan to deal with small commercial garbage and
recyclable collection as follows:
(i)existing service levels and eligibility criteria for garbage and recyclable collection
service to the small commercial sector currently receiving this service be maintained
until the end of 2000;
(ii)the City charge mandatory service fees in 1999, to all small commercial locations
currently receiving more than twice a week garbage collection at a rate of $150.00 for
three times a week garbage collection, $600.00 for five times a week garbage collection
and $800.00 for six times a week garbage collection with revenues of $2.3 million
included in the 1999 Recommended Budget;
(iii)effective January 1, 2000, the City charge a mandatory annual rate of $225.00 for
those locations receiving three times a week collection; $900.00 for five times a week
garbage collection; and $1,200.00 for six times a week garbage collection with annual
revenues of $3.50 million (additional $1.2 million in 2000);
(iv)effective January 1, 2001, the City charge a mandatory annual rate of $300.00 for
those locations receiving three times a week garbage collection; $1,200.00 for five times a
week garbage collection and $1,600.00 for six times a week garbage collection with
annual revenues of $4.7 million (additional $1.2 million in revenue in 2001);
(v)the Commissioner of Works and Emergency Services be requested to report to the
Works Committee by June 2000:
(a)providing a harmonized eligibility criteria for garbage and recyclables collection
service to the small commercial sector and a harmonized service fee structure to be
effective January 1, 2001; and
(b)providing equivalent garbage service levels to small businesses (restaurants and
greengrocers) with similar characteristics to business communities receiving multiple
weekly garbage collection.
(vi)The Commissioner of Works and Emergency Services to include in the requested
ICI report:
(a)the cost for commercial pick up being expanded City wide at locations where flower
pots are shared between commercial units at street level and the residents above such
units;
(b)the feasibility of introducing this program as soon as possible; and
(c)the expansion being absorbed within the department's 1999 operating budget.
(vii)The Commissioner of Works and Emergency Services be requested to consider not
charging or withdrawing services from residential properties where residential waste is
found mixed with commercial waste.
(40)The Commissioner of Works and Emergency Services report back to the Works
and Utilities Committee on the provision of blue box service across the City for all single
family residential homes and town homes; the replacement of 'flower pot' bins in the
North York Community Council Area; and the implementation of 'bagged' system for
leaf pick-up throughout the City, and the savings that could be realized if such a
program were approved.
J.TRANSPORTATION:
(41)The 1999 Recommended Budget for Transportation of $184.585 million (gross)
and $153.003 million (net), comprised of the following Services on a gross and net basis,
be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Roadway Services118.48293.169
Pedestrian20.44415.055
Traffic systems28.82727.947
Infrastructure Planning2.8912.891
Administration & Program Support13.94113.941
Total Program Budget184.585153.003
(42)The following policies and financial implications for winter maintenance activities,
following consideration of the General Manager, Transportation Services' report, dated
March 11, 1999, entitled Winter Maintenance Activities Harmonization of Services
Levels, and the report by the Chief Financial Officer and Treasurer, dated March 24,
1999, entitled Funding for 1999 Snow Clearing and Harmonization of Winter
Maintenance Services (both reports included in Volume 3) be approved:
WINTER MAINTENANCE
(a) Driveway Windrow Snow Clearing
(i)clear all windrows in areas of the City where this activity can be achieved by
mechanized means, i.e., the new areas to be covered in winter 1999/2000 would include
all of the former Etobicoke; and parts of former Toronto, York and East York, where
technically possible, at an annual cost of $1.6 million; funds in the amount of $400
thousand have been provided in the 1999 Recommended Budget;
(ii)the Commissioner of Works and Emergency Services be requested to review and
report (to the Urban Environment and Development Committee) on new methods to
clear windrows in areas where current mechanical methods cannot be utilized;
(b)Sidewalk Snow Clearing
(i)that a four year phase in of all sidewalk clearing across the City, at an estimated cost
of $7.7 million at the end of the phase in, begin as follows: that the areas of the City
currently provided with sidewalk snow clearing be maintained in 1999 at a level of 8
clearings per winter season (North York from 14 to 8; East York from 6 to 8,
Scarborough and York unchanged), and that additional funding in the amount of $250
thousand, be recommended in order to provide the year one of four increase;
(ii)the Commissioner of Works and Emergency Services, in consultation with the Chief
Financial Officer and Treasurer, report back to the Budget Committee by September
30, 1999 with a proposal and financial plan to achieve this within four years, beginning
in winter 1999/2000; specifically providing the cost for the year 2000, so that pre-budget
approval can be given, if necessary; addressing the possible redeployment of City staff
that are currently part of snow clearing programs, or may be available to assist in snow
clearing programs, to increase efficiencies and reduce costs; and giving priority to
arterial roads with transit, as the program is phased in;
(c)Snow Ploughing/De-icing
the central areas of the City receive improved snow ploughing/de-icing services, at an
annual cost of $1 million; funds in the amount of $250 thousand have been provided in
the 1999 Recommended Budget;
(d)Snow Removal
(i)funds for snow removal have been provided in the 1999 Recommended Budget to
contract to supply 700 dump trucks ($140 thousand) and provide a registry for
equipment ($20 thousand);
(ii)funds in the amount of $1.5 million be provided to purchase 10 additional snow
blowers from the equipment reserve account; and
(iii)the Chief Financial Officer and Treasurer, in conjunction with the General
Manager, Transportation Services, report to Budget Committee by July 31, 1999 on
funding the over-expenditure caused by the January snowstorm; further the Chief
Financial Officer and Treasurer should also report on the appropriate amount which
should be included in a reserve to cover the snow removal operating costs which would
be incurred in the eventuality of a 50 cm snow accumulation.
(43)that the Commissioner of Works and Emergency Services include as part of the
tender process for sidewalk snow clearing, standby and operational costs for six snow
clearings, seven snow clearings, and eight snow clearings and that the City only pay for
the actual times that snow is removed;
(44)that it be the Commissioner of Works and Emergency Services who determines
when the contractors should be called to do sidewalk snow removal;
(45)The following policies and financial implications for fee structure for permits,
following consideration of the General Manager, Transportation Services' report, dated
March 26, 1999, entitled Fee Structure Options for Road Allowance Permits and Permit
Parking (included in Volume 3), be approved, resulting in an increase in revenue of
$1.130million, as provided in the 1999 Recommended Budget; and that the fee schedule
be reviewed in two years:
(a)that the fee for on-street permit parking be established at $84.00 annually and the
fee for visitors' permits be set at $10.00 per week;
(b)that the fee for residential boulevard parking be established at $84.00 annually; and
(c)the one-time application fees of $260.00 for front yard parking, $60.00 for disabled
front yard parking and $60.00 for driveway widening/boulevard parking be approved.
(46)Recommendations Nos. (1), (4), (5) and (6) in the report (March 26, 1999) from the
Commissioner, Works and Emergency Services, entitled "Fee Structure Options for
Road Allowance Permits and Permit Parking", be adopted, viz:
(a)that the fees for the various construction and commercial uses of the public road
allowance set out in Table 1 (attached to the above-noted report) be approved and the
relevant "Street By-laws" be amended accordingly;
(b)that the new fee structure become effective on the renewal date of present licenses
and permits be adjusted annually to the rate of inflation (except in the case of on-street
permit parking and residential boulevard parking), and be applied to all new licences
and permits issued subsequent to the amendments to the applicable By-laws and
Municipal Codes;
(c)that the Chief Administrative Officer, in consultation with the Commissioner of
Corporate Services, initiate a study to assess the impact of front yard (residential
boulevard) parking from a real estate value perspective and recommend any
adjustments to the fee established; and
(d)that the appropriate City Officials be authorized to take whatever action is
necessary to give effect to the foregoing, including the introduction in Council of any
Bills that may be required.
(47)Transportation Division provide a report on the use of the Snowlink Program as a
mechanism for providing senior and disabled snow clearance service, prior to the
2000Operating Budget process; and
(48)$150,000.00 be maintained for special leaf pick up in areas as defined by the
Commissioner of Works and Emergency Services and identified by City Council; and
the Commissioner of Works and Emergency Services be requested to report to the
Works and Utilities Commission providing standards for bulk leaf pick up in the City.
K.WES SUPPORT SERVICES:
(49)The 1999 recommended program budget for WES Support Services of $18.978
million (gross) and $0 million (net), comprised of the following Services on a gross and
net basis, be approved:
Service
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Executive Services |
.494 |
.494 |
Program & Administrative Support |
.151 |
.151 |
Information Technology Services |
2.145 |
2.145 |
Financial Services |
3.918 |
3.918 |
Administrative Services |
9.764 |
(9.215) |
Customer Services |
1.445 |
1.445 |
Communication Services |
1.062 |
1.062 |
|
|
|
Total Program Budget |
18.978 |
0.000 |
(50)The Director, Support Services, in consultation with the Budget Services Division,
Finance Department, review the current allocation methodology for the recovery of costs
from the other divisions and report back as part of the 2000 Operating Budget, on any
changes to the allocation methodology for implementation in 2000.
L.WES TECHNICAL SERVICES:
(51)The 1999 recommended program budget for WES Technical Services of $32.458
million (gross) and $0 million (net), comprised of the following Services on a gross and
net basis, be approved:
Service
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Facilities and Structure |
5.447 |
5.082 |
Survey Services |
11.479 |
7.580 |
Environmental Services |
4.168 |
3.213 |
Construction Services |
10.793 |
4.666 |
Program Administration |
.572 |
(20.541) |
|
|
|
Total Program Budget |
32.458 |
0.000 |
(52)The Executive Director, Technical Services, in consultation with the Budget
Services Division, Finance Department, review the current allocation methodology for
the recovery of costs from the other divisions and report back as part of the 2000
Operating Budget, on any changes to the allocation methodology for implementation in
2000.
ECONOMIC DEVELOPMENT, CULTURE AND TOURISM:
M.CULTURE:
(53)The 1999 Recommended Program Budget of $3.241 million (gross) and $2.530
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Arts and Culture1.9961.769
Heritage Services1.245.761
Total Program Budget3.2412.530
(54)The Commissioner of Economic Development, Culture and Tourism, in
conjunction with the Chief Financial Officer and Treasurer report to the Policy and
Finance Committee on the restructured 1999 Operating Budget following Council
direction on the governance and restructuring of Arts, Culture and Heritage.
(55)The Commissioner of Economic Development, Culture and Tourism review the
service delivery options not currently recommended in conjunction with the
restructuring of Arts, Culture and Heritage program.
N.CUSTOMER & BUSINESS SUPPORT:
(56)The 1999 Recommended Operating Budget of $17.607 million gross and $17.262
million net, comprised of the following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Admin. & Support12.58012.280
Policy & Development5.0274.982
Total Program Budget17.60717.262
0.ECONOMIC DEVELOPMENT:
(57)The 1999 Recommended Operating Budget of $6.213 million gross and $5.863
million net, comprised of the following services, be approved:
Service Gross BudgetNet Budget
($, mil)($, mil)
Business Development & Retention2.1242.124
Small Business & Local Partnerships1.4151.265
Investment Marketing1.7101.710
Economic Research & Business
Information.964.764
Total Program Budget6.2135.863
(58)Up to $.085 million in the base budget continue to be made available to
accommodate the Economic Development World Cities Alliance, subject to the following
conditions:
(a)limitation on the number of people who go on any particular business venture; and
(b)the confirmation of the Mayor's office.
(59)The Commissioner of Economic Development, Culture and Tourism be directed to
reallocate existing resources within the Division to accommodate the film permitting
function.
(60)That the following Recommendation No. (54) embodied in the report (April 15,
1999) from the Budget Committee, be deleted:
" (54)The Chief Administrative Officer be requested to report back to Economic
Development Committee on the appropriateness of having the Economic Development
Division under the auspices of the Mayor's Office";
(61)The Budget Committee's recommendation that there be no fee for film permits be
confirmed.
(62)The report (April 15, 1999) from Mayor Mel Lastman, entitled "International City
to City Program", respecting the process to undertake relationships with selected cities
around the world for economic development purposes, wherein it is recommended that:
(1)additional funds in the amount of $250,000.00 be allocated maintain relationships
with selected cities around the world;
(2)the Commissioner of Economic Development, Culture and Tourism report to
Economic Development Committee on an annual basis the workplan and activities for
the year;
(3)the Commissioner of Economic Development, Culture and Tourism work with
Protocol and other City departments to co-ordinate activities of an international city to
city program;
(4)the Commissioner of Economic Development, Culture and Tourism establish a
policy and criteria for the support of and participation in inbound and outbound
missions that contain the following:
(a)identification of a clear economic benefit to the City prior to approval of
international city to city program activities;
(b)strict limits on the number of staff and elected officials participating in
international city to city program activities;
(c)requirement for a written follow-up report from participants in international city to
city program to the Economic Development Committeee; and
(d)approval by the Mayor for international city to city program activities;
(5)the policy and criteria be approved by the Finance and Policy Committee;
be adopted, subject to adding the following:
(i)"That the World Cities Committee be requested to solicit private sector partnership
funds to assist in the aforementioned undertaking"; and
(ii)that the funds be added to Economic Development Program 1999 Operating
Budget.
P.PARKS AND RECREATION:
(63)The 1999 Recommended Operating Budget of $169.905 million gross and $109.667
million net, comprised of the following services, be approved:
ServiceGross BudgetNetBudget
($, mil)($, mil)
Parkland & Open Space78.99865.346
Sports & Recreation Programming90.90744.321
Total Program Budget 169.905109.667
(64)With respect to the Parks and Recreation User Fees Harmonization, that Option
"B" be adopted, and that:
(a)User Fees Harmonization Option B (as described in Appendix C attached) be
implemented in 1999, at a cost of approximately $0.8 million in 1999, and an annualized
impact of approximately $1.9 million in the year 2000 (representing lost revenues
resulting from implementation of this option);
(b)As a result of the implementation of User Fees Harmonization Option B, the Parks
and Recreation Program be exempted from paying water rates in 1999, and that the
funding request included in the Program's budget submission for this purpose,
amounting to $1.996 million, be deleted;
(c)The Chief Financial Officer and Treasurer report to the Budget Committee, in time
for the year 2000 budget process, on the future practice and implications of this
exemption;
(d)A corporate allocation of $300,000.00 be included in the 1999 Non-program
Expenditure Budget, to be used exclusively to offset the estimated net increase in costs
associated with a projected increase in demand for programs, resulting from
implementation of harmonization Option B;
(e)The Commissioner of Economic Development, Culture and Tourism report to the
Budget Committee on the actual increase in demand, and the problems and issues
associated therewith;
(f)The Commissioner of Economic Development, Culture and Tourism and the Chief
Financial Officer & Treasurer report jointly to the Budget Committee on the utilization
of the corporate allocation of $300,000.00;
(g)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee and City Council, in time for the year 2000 budget
process, on:
(i)utilization of the free programs, including attendance and drop-out rates;
(ii)the problems of cross-border usage by residents of neighbouring regions; and
(iii)the provision of premium, specialized programs and regulation of such programs.
(65)that with respect to the report (April 20, 1999) from the Commissioner of
Economic Development, Culture and Tourism, entitled "Harmonization of User Fees for
Recreation Adult Drop-in Programmes", the following guidelines be applied respecting
the minimal free adult drop-in opportunities at no additional cost or revenue loss:
(a)that the facility would already be open with supervisory or maintenance staff on
duty;
(b)that no additional staff facilitation or equipment costs would be incurred;
(c)that no existing programme/permits be cancelled to accommodate the adult drop-in
opportunities;
(d)that the programmes be self-sufficient and self-managed by the participants;
(e)that the programmes be designed to meet the needs of the surrounding
communities; and
(f)that opportunities generally be offered during non-prime hours, 8:30 a.m. to 3:30
p.m., Monday through Friday, as most other hours are booked with waiting lists for the
space (i.e., 4:30 p.m. to 10:00 p.m., Monday through Friday, Saturdays and Sundays);
(66)The Commissioner of Economic Development, Culture and Tourism be requested
to report back to the Budget Committee, as soon as possible, on why there would be a
cost in having a restricted free adult drop in program in the former City of Toronto.
(67)With respect to the proposal to solicit advertising on 3,500 waste receptacles in
parks for garbage and waste:
(a)the Commissioner of Economic Development, Culture and Tourism ensure that the
advertising contract is awarded based on tendering, in accordance with the City's
tendering policy and procedures;
(b)the Commissioner of Economic Development, Culture and Tourism ensure that
Ward Councillors are duly consulted on the proposed advertising on receptacles; and
(c)the Commissioner of Economic Development, Culture and Tourism report to the
appropriate standing committees on details of the proposed advertising on receptacles,
including the types of advertising that will be permitted and prohibited, and the
estimated advertising revenues.
(68)That the Commissioner of Economic Development, Culture & Tourism be
authorized to provide funding of up to $2,000.00 for the Gardens contest in York, the
said funding be absorbed in the Parks & Recreation 1999 approved budget, and the
Commissioner evaluate the program;
(69)With respect to the review being undertaken by the staff in the Chief
Administrative Officer office, in support of the Task Force on Agencies, Boards and
Commissions (ABCs), the Chief Financial Officer and Treasurer review the financial
implications of alternative governance structures of ABCs, as part of the review process.
(70)That the Commissioner of Economic Development, Culture and Tourism be
requested to review funding, staffing and fees charged to seniors in City-run versus
independent senior centres with a view to service and fee equalization with neighbouring
senior centres (e.g., Piccinnini Centre and Amesbury Centre) and submit a report
thereon to the Economic Development Committee;
(71)That the Commissioner of Economic Development Culture and Tourism, with
regard to sidewalk clearing in the core of the City, be requested to report by June, 1999,
on ways and means of protecting existing inground trees so as to prevent damage on the
City's commercial streets and other streets;
Q.SPECIAL EVENTS:
(72)The 1999 Recommended Program Budget of $6.857 million (gross) and $3.812
million (net), be approved;
(73)The Millennium Project budget be confirmed at $2.850 million (gross) with 1999
Operating Budget funding of $.850 million from the City, $1 million from Corporate
sponsorship and the balance from 1998 previously approved funding; and
(74)The Commissioner of Economic Development, Culture and Tourism, in
conjunction with the Chief Financial Officer, report to the Policy and Finance
Committee in six months on the status of the Corporate Sponsorship revenues for 1999;
and the ability of the Corporate Sponsorship Program to provide revenue for the 2000
Budget to cover more of the Special Events programming.
URBAN PLANNING AND DEVELOPMENT SERVICES:
R.LICENSING:
(75)The 1999 recommended program budget for Licensing of $11.259 million (gross)
and $0.239 million (net surplus), composed of the following Services on a gross and net
basis, be approved:
Service Gross BudgetNetBudget
($, mil)($, mil)
License Issuance1.7301.730
License Enforcement4.2834.283
License Administration5.2475.247
Licensing Revenue0.000-11.498
Total Program Budget 11.259-0.239
(76)The Executive Director of Municipal Standards and Licensing, in conjunction with
the Commissioner of Urban Planning and Development Services, report back to the
Budget Committee no later than the first week of September 1999 on the proposed
redirection of $0.458 million from the License Administration Service budget to
expenditures involving front-line operations.
(77)That the cost of legal services amounting to $0.211 million (part of the $0.458
million reinstated to the License Administration Service budget) pertaining to the
Tribunal, as a result of separating its function from administrative functions of
Licensing, be recovered from the Legal Division's budget.
S.URBAN PLANNING AND DEVELOPMENT SERVICES:
(78)The 1999 Recommended Operating Budget for Urban Planning & Development
Services of $55.777 million (gross) and $14.401 million (net), comprised of the following
services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
City Planning19.53913.862
Building20.771(12.149)
Service Integration & Support7.4867.242
Municipal Standards (excludes Licensing)7.9815.446
Total Program Budget 55.77714.401
(79)The Chief Administrative Officer, in conjunction with the appropriate
Commissioners, report back to the Budget Committee on any necessary changes in the
staff complement in City departments that review planning applications, site plan
applications or building permits to facilitate a reasonable turnaround for all
applications, including turnaround time for comments from other departments.
(80)The Commissioner Urban Planning & Development Services, in conjunction with
the Toronto & Region Conservation Authority, the Commissioner Works & Emergency
Services and the Chief Financial Officer and Treasurer, report back to the Urban
Environment & Development Committee on the proposal to establish the Council of
Toronto Watershed no later than September 15, 1999;
(81)Up to $100,000.00 be placed in the budget to assist in redoing the secondary plans
in South Etobicoke and if additional staff is required to complete the project, the
Commissioner Urban Planning & Development Services be requested to re-deploy staff
or use contract staff if necessary.
CORPORATE SERVICES:
T.AUDIT:
(82)The 1999 Recommended Program Budget for Audit of $2.335 million (gross) and
$2.181million (net) be approved;
(83)Prior to the City embarking on the purchase and implementation of the new radio
system, the City Auditor be requested to review and report back to the Budget
Committee on this matter.
U.CLERK'S:
(84)The 1999 Recommended program Budget for Clerk's of $35.964 million (gross)
and $21.219 million (net), comprised the following services on the gross and net basis, be
approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Secretariat7.0566.632
Printing & Distribution12.0465.486
Council and Support Services & Executive2.6782.678
Corporate Access & Privacy0.7110.700
Corporate Records & Archives5.6605.571
Elections2.8792.874
Legislative Services3.622(4.034)
Protocol1.3121.312
Total Program Budget 35.96421.219
(85)In the event a request for the establishment of a task force or sub-committee, the
Members of Council be so advised of the cost implications of such task force and
sub-committee;
(86)(i)The Commissioner of Corporate Services be requested to:
(a)keep the Dempsey House in a state of good repair;
(b)report back to Budget Committee providing a proposal for the display of archival
materials and the future of the Dempsey House; and
(ii)that an amount of $75,000.00 be added to the Clerk's budget to cover the cost of a
single staff person to co-ordinate volunteers on the Dempsey House Program;
(87)That with respect to the need for a centralized elections storage and operations
facility, the City Clerk work with Executive Director, Facilities and Real Estate to
identify city-owned or other properties, explore alternatives, including further
negotiations with the Provincial Elections Officer, and report back to the Budget
Committee on financial implications for 1999 and 2000, by June 1, 1999.
TORONTO OUTDOOR ART EXHIBIT
(88)$15,300.00 be maintained and the funding be provided from the appropriate
program budgets of Special Events, Clerks Division and Facilities and Real Estate; and
(89)the City Clerk be requested to report back to the Policy and Finance Committee on
the costs associated with producing this event.
V.SERVICE INTEGRATION AND SUPPORT:
(90)The 1999 Recommended Program Budget for Corporate Services - Service
Integration & Support of $1.100 million (gross and net), composed of the following
Services on a gross and net basis, be approved:
Service Gross and Net Budget($, mil)
Operations & Support0.709
Executive Office0.391
Total Program Budget 1.100
(91)The Commissioner of Corporate Services report back to the Corporate Services
Committee respecting the pricing for full-cost recovery and the alternative service
delivery options that are being planned or considered by her department and divisions
under her purview.
W.CORPORATE COMMUNICATIONS:
(92)The 1999 Recommended program Budget for Corporate Communications of
$5.849million (gross) and $ 5.735 million (net), comprised the following services on the
gross and net basis, be approved:
Service Gross BudgetNet Budget
($, mil)($, mil)
Director's Office0.1780.178
Corporate Communications &
Media Relations1.4161.416
Public Information2.3912.297
Creative Services1.8641.844
Total Program Budget 5.8495.735
(93)That the budget cut of $310,000.00 and 5 FTE's from the establishment of
strength, in the 1999 Operating Budget, be at the discretion of the Commissioner of
Corporate Services.
X.FACILITIES AND REAL ESTATE:
(94)The 1999 Recommended Program Budget of $81.915 million (gross) and $45.683
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Facilities76.26643.985
Real Estate5.6491.698
Total Program Budget81.91545.683
(95)The program be requested to conduct a comprehensive review of alternative
service delivery in 1999, and submit a report to Finance & Policy Committee by
September 1999 outlining the savings that could be achieved. The report to include an
implementation strategy that will enable the Corporation to achieve these savings at the
earliest date possible;
(96)Add $32,000.00 to the Facilities and Real Estate budget to cover the costs for
additional space at Central Eglinton Community Centre, 160 Eglinton Avenue East, as
adopted by City Council at its meeting of April 13, 14 and 15, 1999.
(97)The Commissioner of Corporate Services be requested to report to the Corporate
Services Committee, prior to the Year 2000 budget cycle, on the following matters:
(a)prepare an inventory of all real, built up property used for the City's business with
details of purpose of use, department responsible for use, property size, market value,
whether leased or owned, and vacant space if any available at a particular location;
(b)identify how the property is managed (whether corporately, by a specific
department or by private sector) and the total cost and unit cost per square foot of
managing the property;
(c)identify details of borrowing against specific properties, rate of interest, and annual
mortgage payments or lease/rent met from the operating budget;
(d)identify details of utility costs for each location and how each property is cleaned
(through staff or contract services) and the unit cost of utilities and cleaning;
(e)identify details of how the property is maintained (building repairs and
maintenance) whether by internal or contract staff, the total cost of maintenance and
unit cost;
(f)identify systems and methods in use for time management and job costing of all
maintenance tasks and labour productivity levels;
(g)identify industry benchmarks for unit cost of property maintenance and
management;
(h)comparison, for each property, of the industry average benchmarks with the
internal unit costs and identify the potential excess costs being incurred in time for the
Year 2000 budget cycle; and
(i)identify potential candidates to be declared surplus property without impacting on
program operations.
Y.FLEET & MANAGEMENT SERVICES:
(98)The 1999 Recommended program Budget for Fleet Management Services of
$22.516million (gross) and $0.0 million (net), comprised the following services on the
gross and net basis, be approved:
Service Gross BudgetNet Budget
($, mil)($, mil)
Fleet Maintenance19,793.5(2,721.2)
Fleet Management2,722.62,721.2
Total Program Budget22,516.10.0
(99)The report (April 7, 1999) from the Commissioner of Corporate Services, entitled
"1999 Vehicle and Equipment Replacement Program", be referred to the Chief
Administrative Officer and the Chief Financial Officer and Treasurer to review same
with Department Heads for a report thereon to the Budget Committee, the said report to
include fleet reduction and garage issues.
(100)The report (April 15, 1999) from the Chair, Toronto Police Services Board,
respecting the 1999 Police Vehicle Replacement Budget, wherein it is recommended that
the Budget Committee:
(i)approve funding of $7.4 million from the City's Fleet Reserve, as per our 1999
original request, to continue with the replacement of marked and unmarked vehicles for
front-line use; and
(ii)approve the utilization of the remaining $307,000.00 from the funding approved in
1998;
be adopted as per the list of vehicles embodied in the said report.
(101)The Chief Administrative Officer be requested to reduce the fleet by 5 percent by
December 31, 1999;
(102)The Budget Committee express its concern regarding the way in which the fleet
reduction has been handled to the Mayor, and ask the Mayor to take the appropriate
action;
(103)Senior Staff, i.e., the six Commissioners, the Chief Administrative Officer and the
Executive Director, Fleet Management Services be requested to meet and discuss a
method, acceptable to all parties, for the charge back of vehicles to departments and
report back thereon to the Corporate Services Committee by this summer;
(104)The Chief Administrative Officer be requested to report back to the Budget
Committee on the following matters:
(a)a Fleet Assignment Policy by April 30, 1999 for the assignment of vehicles for
business use and for vehicles provided as part of compensation; and
(b)a zero base review of all fleet based on the City's Fleet Assignment Policy and
report back on fleet reductions by June, 1999, including all ABC's;
(105)The Commissioner of Corporate Services be requested to report back to the
Budget Committee on:
(a)the budgeted expenditures in the City for the maintenance of real property
(including housing units), facilities, fleet, plant and machinery, parks and green space,
roads and other infrastructure and the full time equivalent staff involved in the
respective program areas, along with details of existing systems and standards in use for
monitoring staff productivity and output levels, by April 30, 1999. (Maintenance
Services);
(b)the establishment of a common City wide job and project costing system which
includes tracking of staff time and cost for specific jobs\tasks, and sets standards for all
recurring jobs/tasks, by June 30, 1999 (Maintenance Services); and
(c)service disruption caused to the Works Department due to delay of repairs of
equipment;
(106)The City Auditor be requested to review the Terms of Reference and all
correspondence between the City and KPMG and report back to the Budget Committee
on:
(a)whether the Terms of Reference have been fully complied with;
(b)whether reasonable grounds exist to terminate the project for reasons of
noncompliance; and
(c)usefulness of work completed and fair amount payable; and
(107)The Executive Director, Fleet Management Services be requested to report back
on less costly alternatives to the Fleet Management Information system currently
included in the Y2K program.
(108)The Fleet Management Division be requested to accomplish $500,000.00 of
savings in 1999.
(109)The Chief Administrative Officer be requested to report back to Budget
Committee on:
(a)where the aforementioned savings of $500,000.00 could be achieved;
(b)the possible closure of three garages and in that regard provide comments on the
following:
(i)lost productivity costs of the proposed yard closures, calculations to include the
number of units currently repaired on site; the distance to the closest yard; and the
number of repairs/unit/year;
(ii)the process and time to shuttle vehicles/equipment to the closest yard;
(iii)lost productivity time due to ferrying vehicles to the closest yard;
(iv)cost of lost productivity time; and
(v)if the closest yard can accommodate the increased number of vehicles/equipment
and have the ability to respond to repairs in a timely fashion.
(110)The Commissioner of Corporate Services be requested to provide a bi-monthly
report to the Budget Committee on how the requested savings are being achieved.
Z.HUMAN RESOURCES MANAGEMENT:
(111)The 1999 recommended program budget for Human Resources of $22.576 million
(gross) and $21.722 million (net), comprised the following Services on a gross and net
basis, be approved:
Service Gross BudgetNet Budget
($, mil)($, mil)
Employment Services6.4406.263
Employee & Labour Relations1.4071.340
Training & Organizational
Development3.0793.079
Department Services9.9649.391
Access & Equity1.5011.471
Fair Wage & Labour Trades Office0.1850.178
Total Program Budget 22.57621.722
(112)The Executive Director of Human Resources in conjunction with the Chief
Financial Officer & Treasurer report back to Corporate Services Committee by June 30,
1999:
(a)providing data on the average number of sick days per employee during 1997 and
1998 and the number of employees on Long Term Disability during the same period;
(b)providing recommendations on City programs to assist employees dealing with the
impact of changes resulting from amalgamation, including the impact of downsizing;
and
(c)providing information on the number of City employees who, having been placed
into new City positions, are now resigning from their positions and having to be
replaced.
AA.INFORMATION AND TECHNOLOGY:
(113)That the 1999 recommended program budget for Information & Technology of
$36.854million gross and $32.554 net, comprised the following Services on a gross and
net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Applications & Professional Services7.2307.230
Computer Operations & Telecommunications21.11616.817
Information & Technology Planning0.9150.915
Productivity & Support Services4.2074.207
Land Information Services2.4742.474
Executive Director's Office0.3070.307
Client Services Cluster - A, B & C0.6050.604
Total Program Budget 36.85432.554
BB.LEGAL:
(114)The 1999 Recommended Program Budget of $17.613 million (gross) and $15.36
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Municipal Law8.7457.544
Litigation8.8687.816
Total Program Budget17.61315.360
(115)Council confirm that the appropriate location for funds to be allocated for
external planning consultants is in the Legal budget;
(116)The City Solicitor and the Commissioner of Urban Environment and
Development be requested to report back to Budget Committee on the funds spent in
1998 for Ontario Municipal Board appeals and the amount included in the
Non-Program budget and Urban Development budget in 1999;
(117)That every request for outside planning consultants that goes before City Council
have the maximum cost;
(118)The Commissioner of Urban Planning and Development and the City Solicitor
report to the Urban Environment and Development Committee every three months on
the expenditures to date respecting this account and further that the said report be
available each time Council considers acquiring outside planners.
OTHER PROGRAMS:
CC.CHIEF ADMINISTRATOR'S OFFICE:
(119)The 1999 recommended program budget for the Chief Administrator's Office of
$3.957million (gross) and $3.781 million (net), comprised the following Services on a
gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Executive Management1.5911.417
Strategic & Corporate Policy2.3662.364
Total Program Budget3.9573.781
DD.FINANCE:
(120)The 1999 recommended program budget for Finance of $53.139 million (gross)
and $30.198 million (net), composed of the following Services on a gross and net basis, be
approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Office of the CFO & Treasurer0.6670.564
Accounting Services8.7387.679
Budget Services3.5013.180
Development, Research & Policy0.7030.639
Pensions, Payroll & Employees Benefits6.9865.585
Purchasing & Materials Management6.3555.566
Revenue Services23.6235.054
Treasury & Financial Services2.5671.931
Total Program Budget 53.13930.198
(121)In regard to the report to Budget Committee dated March 29, 1999, "Assessment
Appeals Temporary Staff in Finance Department (Revenue Services Division)" by the
Chief Financial Officer and Treasurer, the following recommendation be adopted:
(a)The Chief Financial Officer and Treasurer be authorized to hire twenty additional
staff as casual employees for a period not to exceed six months to assist in the processing
of assessment appeals and the cost not to exceed $0.325 million will be provided from the
Transition Reserve Fund.
(122)In regard to the report to the Budget Committee dated March 28, 1999, "Revenue
Services Call Centre" by the Chief Financial Officer and Treasurer, the following
recommendations be adopted:
(a)the Finance Department recruit ten additional call centre operators on a contract
basis for up to twelve months beginning May 1999 and that funds in the amount of
$0.323 million be allocated from the Transition Reserve Fund for this purpose. The
Chief Financial Officer and Treasurer be directed to report back to the Budget
Committee in early 2000 on the status of call volumes in the Revenue Services call
centre;
(b)the Commissioner of Corporate Services be directed to allocate space and procure
suitable workstations for 40 call centre operators and that funds in the amount of $0.220
million be allocated from the Transition Reserve Fund; and
(c)the Commissioner of Corporate Services be directed to ensure that the computers in
the Revenue Services call centre are upgraded to allow quick access to required tax and
water systems by the end of April 1999, prior to the billing of 1999 final property taxes.
(123)The Finance Department's costs of $0.500 million for pension plan administration
for the five pension plans predating OMERS be recovered from these plans and that the
Boards of Trustees be so advised.
(124)The Chair of Budget Committee and the Chair of Works and Utilities Committee,
with the Chief Financial Officer and Treasurer, convene a meeting of all parties
involved in the coordination of meter reading and further that the Chief Financial
Officer and Treasurer report back on the use of alternate technologies for meter
reading.
(125)The Chief Financial Officer and Treasurer report back to the Corporate Services
Committee and the Budget Committee on the following matters:
(a)provide a methodology for the establishment of the account code structure in the
City;
(b)the financial policies being implemented as part of the SAP financial system
implementation; and
(c)incorporate the above matters in her status report to the Corporate Services
Committee on the SAP system.
(126)In regard to the referral by the Strategic Policies and Priorities Committee April
6, 1999 and the communication to Budget Committee dated April 1, 1999, "Tenant Tax
Notification Reduction in 1999 Finance Department Operating Budget" from the City
Clerk, Assessment And Tax Policy Task Force, the staff report to the Assessment and
Tax Policy Task Force dated March 29, 1999, incorporating the following
recommendations that result in a reduction in the 1999 Operating Budget of $0.432
million be adopted:
(a)that the full notification of tax increases and decreases to all tenants and landlords
in the City of Toronto be undertaken again in the year of the next general reassessment
(2001);
(b)that only mandatory notification to tenants and landlords of multi-residential
properties as required under the Tenant Protection Act be undertaken for 1999 and
2000;
(c)that the Province be requested to undertake the notification process and cost for all
tenants and landlords as it relates to the rent reduction provisions of the Tenant
Protection Act; and
(d)that the Province be requested to review and amend Ontario Regulation 455/98
which requires that a ratio of 20 percent of taxes to rental income be used in the
calculation of rent reductions and ensure it reflects a more appropriate ratio for rental
properties of less than 7 units and that it be completed prior to September 1999 which is
the latest date for notices to be mailed to landlords in 1999.
EE.COUNCIL:
(127)The 1999 recommended program budget for Council of $18.643 million (gross)
and $18.598 million (net), composed of the following Services on a gross and net basis, be
approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Councillors/Staff - Salaries & Benefits13.94913.949
Councillors - Global Budget3.3633.363
Councillors - General Expenses1.3311.286
Total Program Budget 18.64318.598
(128)That the Councillors Global Budget be reduced from $70,000.00 to $59,000.00 per
Councillor for a savings of $627,000.00.
(129)that the Community Council Hospitality Budget be allocated among the
Community Councils on a per capita basis;
(130)that an amount of $30,000.00 be allocated to the Community Council Hospitality
Budget;
(131)That the Recommendations of the Audit Committee embodied in Clause No. 2 of
Report No. 2 of the Audit Committee contained in the communication dated April 19,
1999, from the City Clerk be adopted, subject to:
(i)deleting Recommendation No. (5) and inserting in lieu thereof the following:
"(5)(a)vehicles used by Councillors representing the Mayor there be no charge to the
Councillors' budget;
(b)vehicles used by Councillors for meetings between City Hall and ABCs (including
the GTSB) there be no charge to the Councillors' budget;
(c)vehicles used for other purposes, to be charged to the Councillors' budget at $10.00
per trip; and
(d)vehicles pooled by Councillors to attend official functions, such as representing the
Mayor, be at no charge to the Councillors' budget;
(ii)deleting Recommendation No. (7) and inserting in lieu thereof the following:
"(7)Space allocation for Councillors be referred to the Office Reallocation
Sub-Committee to report thereon directly to City Council, no later than July 6, 1999,
with recommendations, if approved, being implemented on January 1, 2000."; and
(iii)deleting Recommendation No. (8) and inserting in lieu thereof the following:'
"(8)The Councillors' budget be reduced to $59,000.00";
(132)The Council Transportation Service budget be reduced to $390,000.00 gross and
$350,000.00 net; the City Clerk to receive the revenues generated from charge back fees
from Councillors, and further that the City Clerk be requested to report back to Budget
Committee in the event that the anticipated $40,000.00 in revenues cannot be achieved.
(133)(a)Council budget be adjusted by $16,000.00 to reflect recommended limitations
to Toronto Conservation Authority remuneration.
(b)The by-law in respect to Councillors' salaries be changed to the normal set amount
minus the amount received from ABCs and the Toronto and Region Conservation
Authority;
(c)The Toronto and Region Conservation Authority, through City Council, be
requested to review their policy of per diem and mileage allowance to its Board
Members and report back to the Budget Committee in that regard prior to the 2000
Operating Budget process;
(d)The Councillors' salary budget be adjusted in the event that the salary draw be
reduced; and
(e)The by-law in respect to Councillors' salaries be changed to the normal set amount
minus the amount received from Agencies Boards and Commissions and the Toronto
and Region Conservation Authority, and that it be done in a way so that it does not
impact the Councillor's pension;
FF.MAYOR'S OFFICE:
(134)The 1999 recommended program budget for the Mayor's Office of $1.447 million
gross and net be approved.
SPECIAL PURPOSE BODIES:
GG.ARENA BOARDS OF MANAGEMENT:
(135)The 1999 Recommended program budget for the Arena Boards of Management
of $4.285million (gross) and $104,200.00 (net), be approved:
Arena Boards of ManagementGross BudgetNet Budget
($000's)($000's)
(Surplus)/Deficit
George Bell Arena527.4(8.1)
William H. (Bill) Bolton Arena391.7(1.8)
Forest Hill Memorial Arena571.4(92.3)
Leaside Memorial Community Gardens660.3242.3
McCormick Playground Arena488.4(3.6)
Moss Park Arena550.2(11.9)
North Toronto Memorial Arena620.2(20.3)
Ted Reeve Arena and Grounds475.2(0.1)
Total Program Budget 4,284.6104.2
(136)The current review of Arena Boards of Management governance structures
include an analysis of the following, prior to recommendations being brought forward
for consideration:
(i)the financial impacts of alternative arena governance structures;
(ii)the financial impacts of alternative ice rental pricing structures;
(iii)the revenue impacts on arena operations of potential new ice allocation policies;
(iv)the financial and procedural implications of alternate models for funding arena
capital expenditures and operating deficits/surpluses, and
(v)the potential of expanding accessory operations as best practices among, or
benchmarks between, all the City's arenas to maximize potential revenues;
(137)The Arena Boards consult with the City's Year 2000 Project Office to determine
appropriate measures to ensure Y2K compliance and that the Arena Boards implement
the appropriate measures to meet this requirement within their operating budgets; and
(138)The City Auditor be requested to review the revenues and expenditures of those
arenas with large deficits, and report back to the Policy and Finance Committee with
recommendations on how those deficits may be reduced.
HH.TORONTO AND REGION CONSERVATION AUTHORITY:
(139)The 1999 Recommended Operating Budget of $20.701 million gross and $4.057
million net, comprised of the following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Corporate Services3.0001.238
Watershed Health10.9212.760
Watershed Experience6.5280.000
Rouge Park Interim Management0.2520.059
Total Program Budget 20.7014.057
(140)The by-law in respect to Councillors' salaries be changed to the normal set
amount minus the amount received from Agencies Boards and Commissions and the
Toronto and Region Conservation Authority, and that it be done in a way so that it does
not impact the Councillor's pension;
(141)The Toronto and Region Conservation Authority, through City Council, be
requested to review its policy of per diem and mileage allowance to its Board Members
and report back to the Budget Committee in that regard prior to the 2000 Operating
Budget process.
(142)The Councillors' salary budget be adjusted in the event that the salary draw be
reduced.
(143)The Commissioner of Urban Planning and Development Services, in conjunction
with the Toronto and Region Conservation Authority, the Commissioner of Works and
Emergency Services, and the Chief Financial Officer and Treasurer, be requested to
report back to the Urban Environment and Development Committee on the proposal to
establish the Council of Toronto Watersheds, no later than September 15, 1999.
II.EXHIBITION PLACE:
(144)The 1999 Recommended Program Budget of $36.370 million (gross) and $(.955)
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Canadian National Exhibition16.076(.374)
Exhibition Place Operations9.1031.313
National Trade Centre11.191(1.894)
Total Program Budget 36.370(.955)
(145)The Board of Governors of Exhibition Place report to the Budget Committee by
May 1999 on both the new revenue strategies for the Canadian National Exhibition and
progress to date on making the Canadian National Exhibition profitable;
(146)The Chief Financial Officer and Treasurer, in conjunction with Exhibition Place,
report to the Policy and Finance Committee on the status of the Canadian National
Exhibition Stabilization Reserve;
(147)The Canadian National Exhibition's contribution to the Parkland Acquisition
Reserve from revenues earned from its use of Marilyn Bell and Battery Parks for
parking purposes be waived during 1999;
(148)The Chief Financial Officer and Treasurer, in conjunction with staff of
Exhibition Place, the Toronto Region Conservation Authority, and Parks and
Recreation, report on a policy for future contributions to the Parkland Acquisition
Reserve to the Policy and Finance Committee prior to the 2000 Operating Budget
process;
(149)The principle of direct allocation of costs from the Exhibition Place Program to
the Canadian National Exhibition Association be approved; and,
(150)The recommended Exhibition Place budget which provides for a 1999 surplus to
the City of Toronto of $.955 million, not be impacted by the change to direct allocation
of costs between Exhibition Place and the Canadian National Exhibition.
JJ.HERITAGE TORONTO:
(151)The 1999 Recommended Program Budget of $5.803 million (gross) and $4.295
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Museum and Heritage Services5.2493.776
Heritage Preservation.555.519
Total Program Budget 5.8034.295
(152)That the Commissioner of Economic Development, Culture and Tourism report
to the Policy and Finance Committee on a plan for the management and maintenance of
Heritage buildings and properties, as part of the restructuring implementation, given
that they are currently maintained through a number of programs including Parks and
Recreation, Heritage Toronto and Facilities;
(153)That Heritage Toronto report to the Budget Committee by April 1999 on the 1999
and subsequent years business plan for the Pier Marine Museum; and,
(154)That the 10 percent options for service delivery adjustments not recommended
for inclusion in the 1999 Operating Budget be reviewed by the Commissioner of
Economic Development, Culture and Tourism in conjunction with the restructuring of
Arts, Culture and Heritage.
KK.TORONTO PUBLIC LIBRARY:
(155)That the 1999 Recommended Program Operating Budget totalling $109.805
million (gross) and $97.953 million (net) be approved, subject to any other corporate
adjustments that may be allocated to this Program.
ServiceGross Budget Net Budget
($, mil)($, mil)
Administration & Support4.4624.282
Library Services105.34393.671
Total Program Budget109.80597.953
(156)If the Toronto Library Board approves the harmonization of Sunday Service
rationalization as recommended in the report from the City Librarian dated January 25,
1999 that the additional costs of $56.5 thousand associated with service harmonization
be absorbed within the 1999 budget submission.
(157)The Chief Librarian be requested to report directly to City Council with regard
to the purchasing and materials budget, the said report to include the purchasing of
multi-lingual materials.
(158)That the City Librarian provide the requested report pertaining to potential
library closures to the Finance and Priorities Committee no later than September 1999.
(159)That the City Librarian report back to Budget Committee on room rental and
options for maximizing revenue in the context of pending corporate policy on the use of
community meeting space.
LL.PUBLIC HEALTH:
(160)The 1999 Operating Budget request totalling $111.821 million (gross) and $53.559
million (net), comprised of the following services be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Support Services7.8865.457
Planning and Policy8.0173.895
Family Health/Healthy Living60.83326.513
Communicable Diseases18.8238.518
Healthy Environments16.2629.176
Total Program Budget 111.82153.559
(161)(i)Before any further requests for additional funds are considered, the Medical
Officer of Health report back to Budget Committee on accommodating any additional
requests for harmonizing the remaining programs through re-prioritizing all Public
Health activities within the recommended budget envelope;
(ii)A comprehensive review of Public Health programs be conducted by the Chief
Administrative Officer, and be included in the Chief Administrative Officer's review of
Public Health's mandatory/non mandatory programs, and that the review be conducted
in consultation with the Medical Officer of Health for purposes of ensuring that the
Chief Administrative Officer's recommendations comply with the statutory program
requirements prescribed by the Health Protection and Promotion Act;
(162)The City request the Province to re-evaluate the prescriptiveness of the Provincial
mandatory guidelines to allow the municipality to identify and prioritize the
recommended levels of service applicable to its community;
(163)The Medical Officer of Health report to Budget Committee on any additional
licensing and registration revenues that have been identified to fund program initiatives
in animal services and be incorporated into the 2000 budget submission;
(164)The Medical Officer of Health be requested to provide a report to Budget
Committee on the possibility of generating user fees or different delivery methods to
achieve the outcomes as recommended in the provincial standards guidelines,
particularly on the new mandatory regime of public health inspections and be
incorporated into the 2000 budget submission;
(165)The Medical Officer of Health, be requested to pursue possible Federal
Government funding of public health initiatives given its large surplus and new
spending in health e.g., public health awareness programs;
(166)$100 thousand be allocated for Food Access Grants of which $50,000.00 be added
to, and $50,000.00 be absorbed within the Grants Budget for the express purpose of
providing capital funding, on a one-time basis only, for the purchase of refrigerators,
ovens, etc., on a emergency basis for volunteers providing food to the homeless, and that
the said funding to be at the sole discretion of the Commissioner of Community and
Neighbourhood Services;
(167)The provision for a level of service for Food Safety, Tuberculosis and Needle
Exchange as recommended by the Board of Health on February 22, 1999 in the Report,
entitled "Public Health 1999 Budget", dated February 16, 1999, and detailed in report
entitled "Meeting Provincial Standards Across the City for Selected Public Health
Program and Services", dated January 18, 1999, be adjusted to a service level that meets
the Ministry's of Health's minimum program requirements as recommended as follows:
(i)Food Safety -- additional funding in the amount $391.9 thousand (gross) and
$195.9thousand (net) for 1999 and $1,084.0 thousand (gross) and $542.0 (net) for 2000
be provided;
(ii)Tuberculosis -- additional funding of $477.7 thousand (gross) and $238.9 thousand
(net) for 1999 and $1,163.8 thousand (gross) and $581.9 thousand (net) for 2000 be
provided; and
(iii)Needle Exchange -- additional funding of $185.1 thousand (gross) and
$92.6thousand (net) for 1999 and $413.5 thousand (gross) and $206.8 thousand (net) for
2000 be provided.
(168)The provision for the level of service for the Dental Program as recommended by
the Board of Health on January 25, 1999 in the Report entitled "Harmonization of
Dental & Oral Health Services" dated January 15, 1999 (Reference #1.3.LL) to
harmonize in 1999 across the City by extending the hours of some or all of current
clinics be approved with the exception that no capital monies be included and that the
following items be adopted to facilitate the Budget Committee review process for the
2000 budget process:
(i)$800 thousand be added for the expansion of the Dental Program for kids and
seniors in 1999 and the Commissioner of Community and Neighbourhood Services be
requested to report on whether, with this expansion, the pilot program for dental
services can be included, providing the Community and Neighbourhood Services
Committee with a full review of the expanded program, including its successes and
failures, prior to year-end;
(ii)A Dental Advisory Committee be established to set up and examine the methods of
providing dental services for the City of Toronto in the year 2000, to include an Action
Plan and the cost of same, and report thereon to the Board of Health and the
Community and Neighbourhood Services Committee in that regard;
(iii)The aforementioned Dental Advisory Committee be comprised of the Chief
Administrative Officer, Chief Financial Officer and Treasurer, Commissioner of
Community and Neighbourhood Services, the Medical Officer of Health, and
representatives from the University of Toronto's Faculty of Dentistry, the Ontario
Dental Association, Ontario Dental Hygienists' Association, and the Society of
Denturists, include a representative from the Community Health Centre.
(iv)The Commissioner of Community and Neighbourhood Services and Medical
Officer of Health be requested to report within three months to Community and
Neighbourhood Services Committee on the new management structure for dental
services.
(v)The City Auditor be requested:
(a)to report back to the Budget Committee on a system of control for the eligibility of
clients requesting dental services; and
(b)review the dental services that are now in operation and report back to the Board of
Health prior to the Year 2000 budget deliberations.
(vi)The Ontario Dental Association be requested to:
(a)report back to the Budget Committee on the costs related to referrals and
administrative fees;
(b)provide Members of Budget Committee with a copy of the FDA "Table of
Benefits"; and
(c)consult with the City to work out a plan whereupon every resident in the geographic
area requiring dental services could be looked after at a reasonable costs.
(vii)The Ontario Dental Association be requested to report back to Budget Committee
and advise whether or not dentists who are members of the Association who acquire
work from the City, are prepared to do pro-bono work for the City.
MM.PUBLIC TRANSIT PROGRAM:
(169)The 1999 Recommended Operating Budget of $760.720 million gross and
$188.128 million net, comprised of the following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
TTC Conventional719.545148.888
Wheel Trans41.17539.240
Total Program Budget760.720188.128
(170)The City's level of dollar subsidy remain at the 1998 approved level for
Conventional transit, net of a $0.5 million reduction to reflect anticipated traction power
savings, and that the TTC absorb any other cost pressures from other sources of
funding including a fare increase; and
(171)The Wheel Trans budget include the requested $1.5 million net increase over the
1998 levels to expand the number of trips and maintain the unaccommodated booking
rate at 2 percent, as reflected in Recommendation No. (167) above.
NN.TORONTO POLICE SERVICE:
(172)The 1999 Recommended Operating Budget for the Toronto Police Service of
$535.9million (gross) and $522.9 million (net), be approved;
(173)The report (April 15, 1999) from the Chair, Toronto Police Services Board,
respecting the 1999 Police Vehicle Replacement Budget, wherein it is recommended that
the Budget Committee:
(i)approve funding of $7.4 million from the City's Fleet Reserve, as per our 1999
original request, to continue with the replacement of marked and unmarked vehicles for
front-line use; and
(ii)approve the utilization of the remaining $307,000.00 from the funding approved in
1998;
be adopted as per the list of vehicles embodied in the said report.
(174)The Chair, Toronto Police Services Board, be requested to provide a five year
plan for vehicle replacement together with a five year maintenance plan, the said plan to
include leased vehicles.
(175)The Chair, Police Services Board report back as soon as possible, on the
feasibility of marking some of the 731 unmarked vehicles so as to show a greater police
presence in the City;
(176)The Chair, Police Services Board report back to the Budget Committee, prior to
the next budget cycle, with a review of the clothing allowance for plainclothes officers;
(177)The Chair, Police Services Board report back to the Budget Committee prior to
the next budget cycle outlining the possibility of re-deploying Superintendent and Staff
Inspector positions to enhance the front-line officer strength;
(178)The Toronto Police Service report back to Budget Committee, prior to the next
budget cycle, on the Attendance Management Program and consider a policy for the
mandatory physical training of officers;
(179)The Corporate fund-raising for the Air Service pilot project provide for the costs
of all police personnel re-deployed to the project to prevent degradation to front-line
policing and that no additional operating costs accrue to the budget. Consideration be
given to an independent analysis for the Air Service pilot project; and
(180)The Toronto Police Service report back, prior to the completion of the 1999
budget process, on the specific allocation of expenditures and revenues of the Budget
Committee recommended adjustments.
(181)that up to $500,000.00 be allocated between the Police and Public Works for
barricades for the Santa Claus Parade, Caribana, Gay Pride Parade and the Beaches
Jazz Festival; the Police to absorb their portion of $350,000.00 whereas $150,000.00 to
be added to the Transportation Program budget.
OO.THEATRES AND GALLERIES:
(182)The 1999 Recommended Program Budget of $21.612 million (gross) and $1.472
million (net), comprised of the following Services on a gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
St. Lawrence Centre for the
Performing Arts1.8811.120
Hummingbird Centre for the
Performing Arts (operating)10.1960
North York Performing
Arts Centre5.718.352
Total Program Budget17.7951.472
Hummingbird (capital)3.8170
Total Program Budget21.6121.472
(183)The $55,000.00 requested for a one time marketing and sponsorship program for
the St.Lawrence Centre for the Arts be funded from the St. Lawrence Capital
Improvement Fund;
(184)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee on the future of theatres in Toronto, including those
occupying City buildings that operate privately, by the end of 1999;
(185)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee on options for governance and management of the
St.Lawrence Centre for the Arts, and strategies to generate revenue from non-revenue
producing programs such as the Forum;
(186)The Chief Financial Officer and Treasurer, in conjunction with the North York
Performing Arts Centre, report to the Policy and Finance Committee by June 1999 on
the financial performance of the North York Performing Arts Centre;
(187)The Commissioner of Economic Development, Culture and Tourism review the
operations of the two galleries (Arts Gallery of North York and the St. Lawrence
Market Gallery) and the details of their amalgamation/operating structure be subject to
a further report as soon as possible; and,
(188)The combined 1999 Operating Budgets of both galleries be reduced by a total
amount of $.236 million.
PP.TORONTO ZOO:
(189)The 1999 Operating Budget of $ 22.800 million gross and $ 7.275 million net,
comprised of the following services be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Biology and Conservation7.3296.908
Marketing and Communications 5.287.310
General Management/
Administrative & Site Services10.18410.001
Revenue0.0(9.944)
Total Program Budget 22.8007.275
CORPORATE ITEMS:
QQ.CONSOLIDATED GRANTS PROGRAM:
(190)The 1999 Recommended Operating Budget of $44.437 million gross and $42.513
million net, comprised of the following services, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Arts and Culture Grants12.23512.180
Community Services Grants13.53313.533
Recreation Grants1.3271.327
Public Health Grants3.0433.043
Housing Grants0.9740.974
Legion Grants0.1950.195
Access and Equity Grants0.4440.444
Economic Development Grants5.1165.116
Urban Development Grants0.2840.284
Misc. City of Toronto Grants7.2865.417
Total Program Budget44.43742.513
(191)The Commissioner of Community and Neighbourhood Services provide a
document to Budget Committee members indicating how the grants' funding is
disbursed and the detailed 1998 listing of grants disbursed to specific organizations;
(192)On-going under-expenditures of $898.8 thousand be reallocated within the
Consolidated Grants program to begin addressing service levelling requirements;
(193)The Public Health Program's request to expand and fully fund the restoration of
Food Access Grants not be approved, but that within the grants envelope, $100.0
thousand be allocated for the express purpose of providing capital funding, on a
one-time basis only, for the purchase of refrigerators, ovens, etc. on an emergency basis
for volunteers providing food to the homeless, and that the said funding to be at the sole
discretion of the Commissioner of Community and Neighbourhood Services; that the
said funding to be as follows:
(i)$50,000.00 to be added to the Consolidated Grants Budget; and
(ii)$50,000.00 be absorbed within the Consolidated Grants Budget; and
that the Commissioner of Community and Neighbourhood Services be requested to
report thereon to the Municipal Grants Committee;
(194)that the Toronto Arts Council be permitted to take $43,000.00 from its Loan
Program for Y2K improvements, subject to a review through the Y2K Program Office;
(195)The Toronto Arts Council's operating budget requests for a $98.0 thousand
increase for grants administration, and $400.0 thousand increase for levelling up of
service, be referred to the Municipal Grants Review Committee for consideration;
(196)The Commissioner of Economic Development, Culture and Tourism be requested
to report back to the Policy and Finance Committee, no later than its meeting on July
20, 1999, providing a plan to balance the Toronto Arts Council and the Culture Office
administrative workload, etc.
(197)The Commissioner of Economic Development, Culture and Tourism be given
authority to negotiate a purchase of service agreement with Tourism Toronto, in
consultation with the City Solicitor and the Chief Financial Officer and Treasurer;
(198)The President of Tourism Toronto report to Economic Development Committee
and Budget Committee on the progress toward achieving the implementation of a
tourism levy before the 2000 operating budget cycle;
(199)During 1999, staff of the Corporate Grants Team deal with the criteria, rationale,
and justification for the use of automatic monthly instalment payments, the timing of
them, and the application of consistent procedures in all cases where this process is
utilized;
(200)During 1999, a corporate review be completed to determine the proper treatment
and funding for organizations occupying city-owned properties and that this be used in
establishing the occupancy grants policy. Implications of the policy should be
incorporated into the 2000 operating budget;
(201)The Heritage Fund report to Municipal Grants Review Committee requesting
and justifying the one-time "top-up" requested liability for 1998;
(202)As soon as results are determined for the Toronto District Board negotiations,
revised figures for the negotiated rents in Recreation Grants be provided to the Finance
Department;
(203)Given that hospital grants are a provincial, not municipal responsibility, all
hospital grants be eliminated for the 1999 operating budget;
(204)As soon as the Province responds regarding the tax exemption for all Veteran's
clubhouses, Canadian, British and Allied forces, that the Chief Financial Officer and
Treasurer report to Municipal Grants Review Committee on the budget impact;
(205)The Economic and Development co-ordinator for BIA's, in consultation with the
City's Auditor and Chief Financial Officer and Treasurer, review the audit practices of
the new BIA organizations and that there be a rationalization of the audit fees following
the review during 1999;
(206)The City of Toronto communicate with the Harbourfront Corporation regarding
the upcoming end of the agreement and establish a plan of action for beyond 2001;
(207)The actual expenditures for partial graded exemption grants be reviewed and the
grant eliminated during the next five years;
(208)The Finance Department examine the past five year's claims experience for the
Drain Claim Grants and prepare estimates of the projected amount for the 2000
operating budget.
(209)The Tourism Toronto budget be reduced by 2 percent in 1999 and 8 percent in
the year 2000, for a total 10 percent reduction over two years;.
RR.CAPITAL AND CORPORATE FINANCING, NON PROGRAM
EXPENDITURES, AND NON-PROGRAM REVENUES;
(210)The 1999 recommended budget for Capital and Corporate Financing of $ 330.11
million (net) be approved;
(211)The 1999 recommended budget for Non Program Expenditures of $296.35 million
(net) be approved, subject to the reduction of $737,000.00 in the reserve for adjustments
to the Provincial Subsidy as reflected in Recommendation No. (218) (i) (c);
(212)The 1999 recommended budget for Non Program Revenues of $449.15 million be
approved;
(213)With respect to the report to Budget Committee dated April 1, 1999, "1999
Capital Financing Plan Tax Supported Program" by the Chief Financial Officer and
Treasurer, the said report incorporating the following recommendations be adopted:
(i)capital from current contributions be increased by $25 million for the 1999operating
budget, and approval in principle be confirmed for additional increases of $7 million, $0
million, $7 million, and $24 million in the year 2000 through 2003 respectively, totalling
a minimum of $38 million annually over the next four budget years, to continue to
address the TTC capital shortfall;
(ii)the Sheppard Subway reserve fund withdrawal rate be increased to 100 percent of
project expenditures, increasing withdrawals by $49.7 million in 1999 for a total
contribution from reserve of $198 million;
(iii)effective January 1, 1999 to December 31, 2000, the first $25 million in annual
unencumbered proceeds from the sale of surplus properties deposited in the Land
Acquisition Reserve Fund be applied to offset capital requirements for the capital
program in 1999 and 2000;
(iv)the City's share of the GO Transit 1998 budget surplus, estimated at $5 million, be
used to offset debt requirements for the Year 2000 system compliance project in 1999;
(v)effective January 1, 1999 to December 31, 2000, the estimated tax supported
operating budget savings of $46.2 million due to the continued suspension of the
OMERS premium in 1999 and 2000 be applied to the capital program and thereafter
revert to being transferred to the Employee Benefit Reserve;
(vi)total net debt financing (after provision for under expenditure of $50 million) for
the 1999 capital program be limited to no more than $321.5 million, consisting of $110
million baseline debt and $211.5 million in new additional debt;
(vii)the City request the second Provincial interest free loan up to $100 million, and
that such loan be used for the purposes of funding 1999 amalgamation and related
capital costs;
(viii)the portion of the Y2K project attributable to the Water and Waste Water
program, in the amount of $12.4 million, be funded from respective capital financing
reserves in the rate supported budget; and
(ix)the following additional mitigating measures be pursued and reported on to
further reduce the debt financing of $321.5 million:
(a)the potential to enter into a cross border sale/leaseback of subway cars be
investigated and reported back by the Chief Financial Officer and Treasurer, and that,
if implemented, any resulting up-front proceeds be applied to reduce debt requirements
for the TTC capital program in 1999;
(b)the Province be requested to recognize the TTC capital subsidy elimination under
the "Who Does What" downloading compensation formula, which may entitle the City
to ongoing annual funding from the Community Reinvestment Fund; and
(c)the Province be urged to provide ongoing financial support to the City's unique (in
Ontario) transit system, particularly in the area of funding subway car purchases on an
ongoing basis, and that this financial support be in the form of a sustaining grant or
access to additional revenue sources.
(214)With respect to the report dated April 8, 1999, "Policy on Interest Paid on
Assessment Appeal Refunds Financial Implications of Interest Paid on Prime", from the
Chief Financial Officer and Treasurer, the said report incorporating the following
recommendations be adopted;
(i)the interest on assessment appeal refunds for 1997 and prior tax years be calculated
based on the policies and rates that existed in each of the former area municipalities at
that time;
(ii)that the rate of interest to be paid on assessment appeal refunds be set at the
average rate paid by the six major Canadian chartered banks on savings account
balances (or a minimum of 1 percent), as determined by the Chief Financial Officer and
Treasurer, from time to time;
(iii)that the City of Toronto pay interest on assessment appeal refunds from 1998 and
1999 at a rate of 1 percent retroactive to January 1, 1998;
(iv)that the Province of Ontario be responsible for the amount of interest earned on an
overpayment due to the time lag between the filing of an assessment appeal and the final
disposition of the appeal by the Assessment Review Board;
(v)that the Province of Ontario be requested to reimburse the City for interest earned
from the date of overpayment to the date of receipt by the City of the Notice of Decision;
(vi)that By-law No. 29097 of the former City of North York, which allows for the
payment of interest on assessment appeal refunds for properties in the former City of
North York, be amended to reflect the changes as set out in Recommendations Nos. (2)
and (3) above;
(vii)that the former City of Toronto's Municipal Code be amended to provide that any
overpayments made on, or after, January 1, 1998, which are eligible for assessment
appeal refunds, shall have the interest applied from the day the overpayment is made;
(viii)that the City Solicitor be authorized to submit the necessary by-law to give effect
to these recommendations.
(215)With respect to the communication dated April 6, 1999, "School Tax
Sub-Committee Recommendations: City of Toronto 1999 Operating Budget respecting
Children's Services and School rents Master Service Agreement and Related
Agreements", from the City Clerk, Recommendations Nos. (3), (4), and (5) be adopted,
viz:
"(3)that the Master Agreement be ratified as soon as possible and that the City not be
confined to $3.70 per square foot for child care spaces used to provide child care
services;
(4)that the City have security of tenure for City programs such as Day Care and
Community and Recreation space;
(5)that the Chief Financial Officer and Treasurer, and other appropriate staff
including Children's Services, Public Health and Parks and Recreation review the
opportunities for service exchanges between the City and the School Boards, i.e., hydro,
water, and garbage pick-up";
and further:
(iv)that City Council support the School Boards in their efforts to have their
temporary borrowing costs reflected in the funding allocation formula;
(v)the report dated April 7, 1999, "Financial Relationship between the City of Toronto
and School Boards" by the Chief Financial Officer and Treasurer, (reference 1.3.RR),
be received.
(216)With respect to the report dated April 1, 1999, "Annual Sinking Fund Levies for
1999", from the Chief Financial Officer and Treasurer (reference 1.3.RR), that the said
report incorporating the following recommendations be adopted:
(i)the 1999 Sinking Fund Levies, as detailed in the report, be approved;
(ii)no reduction of Sinking Fund Deposits be approved for 1999; and
(iii)the appropriate City of Toronto officials be authorized to take the necessary
actions to give effect thereto.
(217)The City of Toronto's 1999 contribution to the Greater Toronto Services Board
(GTSB) of $550,000.00 be approved for inclusion in the Non-Program Expenditures
budget.
(218)Further to revised estimates of Provincial downloading costs and the recent
Provincial announcements on Local Services Realignment (LSR):
(i)a Provincial Local Services Realignment section be established in Non Program
Expenditures to include the following:
(a)$13.20 million recoverable from Public Health;
(b)$ 5.90 million recoverable from Ambulance Services;
(c)$ 1.763 million as a reserve for adjustments to the Provincial subsidy;
(ii)the budget for the cost of the Assessment Function downloaded by the Province in
Non Program Expenditures be increased by $1.06 million; and
(iii)that staff be directed to allocate the corporate recovery charges from Public Health
and Ambulance Services to the appropriate program budgets, following approval of the
1999 Operating Budget.
RR-1PARKING TAGS:
(219)The 1999 Recommended program Budget for Parking Tag Operations of $ 25.938
million (gross) and $26.211 million (net revenues), comprised the following services on
the gross and net basis, be approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Non-Program Expenditures:
- Parking Tag Operation (City Finance)4.4904.490
- Parking Enforcement Unit (Police Services)21.44821.448
Non-Program Revenues:
- Parking Tag Revenues(52.150)
Total Program Budget 25.938(26.212)
(220)The Parking Enforcement Unit expenditures be approved as submitted on the
basis that the program maintain full staffing levels (i.e. no gapping), which would result
in an increase in the gross revenue for parking tags of $1 million annually, pro-rated to
a $500,000.00 increase in 1999 budgeted revenues and the Budget Analyst be directed to
work with the Parking Enforcement staff to ensure that this revenue target is met at
year end and provide an updated report to the Budget Committee in September, 1999 in
that regard.
SS.TEDCO:
(221)The 1999 Operating Budget for the Toronto Economic Development Corporation
(TEDCO) of $6.177 million gross expenditures, $8.374 million revenues, and a retained
surplus of $2.197 million (as detailed in Appendix A and summarised below), be
approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
TEDCO6.177(2.197)
(222)With regards to an additional reduction target of $103,000.00 agreed to by
TEDCO and recommended by the Budget Committee:
(i)TEDCO be given the flexibility to apportion the revised additional reduction target
of $103,000.00 to expenditure line items in the manner it considers most appropriate;
(ii)the expenditure reductions of up to $103,000.00 be restored, if necessary, contingent
on the 1999 actual surplus exceeding the budgeted surplus of $2,196,300.00.
(223)TEDCO report to the Budget Committee in 1999 on appropriate statistics and
performance measures that would indicate how TEDCO's operations compare with
industry standards;
(224)With respect to the study currently being undertaken by the Chief
Administrative Officer and the Economic Development Committee regarding TEDCO's
governance structure, its future role and its financial accountability to the City:
(i)the Chief Financial Officer and Treasurer be requested to determine the financial
implications of the recommendations of the study;
(ii)the Chief Financial Officer and Treasurer, in consultation with TEDCO, report to
the Budget Committee on the necessary adjustments to TEDCO's approved
1999Operating Budget, to reflect the financial implications of the study;
(225)The City Solicitor, in consultation with the Chief Financial Officer and
Treasurer, report to the Budget Committee, for its regular business meeting scheduled
for May 25, 1999, on the most appropriate process for the disposition of grants/subsidies
in TEDCO's portfolio of grants/subsidies to third parties; and
(226)The Chief Financial Officer and Treasurer, in consultation with TEDCO, report
to the Budget Committee on the necessary adjustments to TEDCO's approved 1999
Operating Budget, to reflect the recommendations of the report.
TT.TORONTO PARKING AUTHORITY:
(227)The 1999 Recommended Operating Budget for the Toronto Parking Authority of
$30.726million (gross, before contributions to City and retaining earnings) and
($29.593)million (net), comprised of the following Services on a gross and net basis, be
approved:
ServiceGross BudgetNet Budget
($, mil)($, mil)
Off-Street Parking28.383(16.159)
On-Street Metered Parking2.343(13.434)
Total Program Budget 30.726(29.593)
(228)The Chief Administrative Officer, in consultation with the President, Toronto
Parking Authority ensure that the appropriate staff are made available to process
expeditiously all legal and other requirements to give effect to changing the by-laws
respecting a new rate policy for the City.
UU.WATER AND WASTE WATER:
(229)The 1999 Recommended Operating Budget for Water and Waste Water of
$442.033million (gross) and $0 million (net), comprised of the following Services on a
gross and net basis, be approved:
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Water |
|
|
Water Production |
52,567.1 |
52,567.1 |
Water Distribution |
70,552.0 |
70,552.0 |
Administration & Other |
27,192.5 |
27,192.5 |
Capital Financing |
51,722.6 |
51,722.6 |
Total Water Expenditures |
202,034.2 |
202,034.2 |
Revenues |
(202,034.2) |
(202,034.2) |
Net Total - Water Program |
0.0 |
0.0 |
|
|
|
Waste Water |
|
|
Wastewater Treatment |
84,735.4 |
84,735.4 |
Wastewater Collection |
38,173.2 |
38,173.2 |
Administration & Other |
28,258.2 |
28,258.2 |
Capital Financing |
88,832.4 |
88,832.4 |
Total Waste Water Expenditures |
239,999.2 |
239,999.2 |
Revenues |
(239,999.2) |
(239,999.2) |
Net Total - Waste Water Program |
0.0 |
0.0 |
(230)The General Manager, Water and Waste Water, in conjunction with the Chief
Financial Officer and Treasurer report back to Budget Committee by June 30, 1999 on
the following matters:
(a)savings realization schedule for the years 1999 to 2003 in relation to the Best
Practices Program, and the initiation of the Program for District operations;
(b)the extent, nature and impact of water loss in the distribution system relating to the
former City of Toronto; and
(c)the overall financial impact of the termination of industrial waste agreements;
(231)With respect to the report (March 22, 1999) from the Chief Financial Officer and
Treasurer, entitled "Financing the 1999 Water and Waste Water Capital and Operating
Budgets" to Budget Committee, the following Recommendations be adopted:
"It is recommended that, in the absence of capital expenditure reductions in 2000 and
2001:
(a)the capital financing strategy as outlined in Option C(ii) and table 12 of the report,
which provides for a combination of debenture financing (in the amount of $65.0million
over the 2000-2003 capital works plan) and an increase in the average water rate
(projected at 2.0 percent in the years 2000 and 2001), be endorsed in principle;
(b)the combined water and sewer rates, and the rate charges to flat rate customers, be
increased by 2.0 percent effective January 1, 2000; and
(c)the rate increases for 2001 and debenture financing proposed, as shown in
recommendation (a) above for the years 2000 and 2001, be subject to a review of the
2000-2004 Water and Waste Water Program requirements prior to approval;
(232)The Chief Financial Officer and Treasurer, in consultation with the General
Manager Water and Waste Water be requested to consider spreading the capital
expenditures more evenly over five years; and
(233)The recommendations to provide for a harmonized water rate structure
embodied in the report (March 22, 1999) from the Chief Financial Officer and
Treasurer, entitled "Harmonization of Water and Water Pollution Control Rates", be
adopted, subject to striking out Recommendations Nos. (1) and (4), and inserting in lieu
thereof the following paragraphs in order to provide funding for the Universal Metering
Project through a four-year deferral of the decreases to which former City of Toronto
water users would realize under any harmonization initiative, while phasing-in increases
and decreases for all other users over a four-year period, as described in Section (3) in
the report (April 12, 1999) from the Chief Financial Officer and Treasurer, entitled
"Water Rate Harmonization - Addendum (2)":
(1)(i)Effective September 1, 1999 (representing the first-year implementation of a
four-year phase-in plan), the combined water and sewer rate in the former cities of East
York, Etobicoke, North York, Scarborough and York for accounts paid on or before the
due date shall be based on volume of water consumed as follows:
(1) |
(2) |
(3) |
(4) |
(5) |
Monthly Volume Consumed: |
Water Charge
($ / M3) |
Sewer Charge
($ / M3) |
Combined Rate to be
Charged if not paid on or
before due date ($ / M3) |
Discounted Rate if paid on or
before due date
($ / M3) |
In the former Borough of East York: |
|
|
|
|
First 20 M3 |
0.4679 |
0.5919 |
1.0598 |
1.0093 |
Next 480 M3 |
0.4760 |
0.6021 |
1.0780 |
1.0267 |
Next 500 M3 |
0.4753 |
0.6012 |
1.0765 |
1.0252 |
Next 4,000 M3 |
0.4729 |
0.5983 |
1.0712 |
1.0202 |
Next 5,000 M3 |
0.4695 |
0.5939 |
1.0634 |
1.0128 |
Next 10,000 M3 |
0.4626 |
0.5852 |
1.0478 |
0.9979 |
Amount over 20,000 M3 |
0.4565 |
0.5775 |
1.0340 |
0.9848 |
|
|
|
|
|
In the former City of Etobicoke: |
|
|
|
|
First 20 M3 |
0.4220 |
0.5338 |
0.9558 |
0.9103 |
Next 480 M3 |
0.4295 |
0.5434 |
0.9729 |
0.9266 |
Next 500 M3 |
0.4289 |
0.5425 |
0.9714 |
0.9251 |
Next 4,000 M3 |
0.4265 |
0.5396 |
0.9661 |
0.9201 |
Next 5,000 M3 |
0.4231 |
0.5352 |
0.9583 |
0.9127 |
Next 10,000 M3 |
0.4162 |
0.5265 |
0.9427 |
0.8978 |
Amount over 20,000 M3 |
0.3950 |
.4996 |
0.8946 |
0.8520 |
In the former City of North York: |
|
|
|
|
First 20 M3 |
0.4364 |
0.5520 |
0.9884 |
0.9413 |
Next 480 M3 |
0.4441 |
0.5618 |
1.0059 |
0.9580 |
Next 500 M3 |
0.4434 |
0.5609 |
1.0043 |
0.9565 |
Next 4,000 M3 |
0.4410 |
0.5579 |
0.9990 |
0.9514 |
Next 5,000 M3 |
0.4377 |
0.5536 |
0.9913 |
0.9441 |
Next 10,000 M3 |
0.4308 |
0.5449 |
0.9757 |
0.9292 |
Amount over 20,000 M3 |
0.4246 |
0.5372 |
0.9618 |
0.9160 |
|
|
|
|
|
In the former City of Scarborough: |
|
|
|
|
First 20 M3 |
0.3860 |
0.4883 |
0.8742 |
0.8326 |
Next 480 M3 |
0.3932 |
0.4974 |
0.8906 |
0.8482 |
Next 500 M3 |
0.3925 |
0.4965 |
0.8889 |
0.8466 |
Next 4,000 M3 |
0.3901 |
0.4935 |
0.8837 |
0.8416 |
Next 5,000 M3 |
0.3867 |
0.4892 |
0.8759 |
0.8342 |
Next 10,000 M3 |
0.3798 |
0.4805 |
0.8603 |
0.8193 |
Amount over 20,000 M3 |
0.3487 |
0.4411 |
0.7897 |
0.7521 |
|
|
|
|
|
In the former City of York: |
|
|
|
|
First 20 M3 |
0.4610 |
0.5831 |
1.0441 |
0.9944 |
Next 480 M3 |
0.4688 |
0.5931 |
1.0619 |
1.0113 |
Next 500 M3 |
0.4675 |
0.5914 |
1.0589 |
1.0085 |
Next 4,000 M3 |
0.4639 |
0.5868 |
1.0506 |
1.0006 |
Next 5,000 M3 |
0.4531 |
0.5732 |
1.0264 |
0.9775 |
Next 10,000 M3 |
0.4198 |
0.5310 |
0.9508 |
0.9055 |
Amount over 20,000 M3 |
0.3744 |
0.4736 |
0.8480 |
0.8076 |
(ii)effective September 1, 1999, the combined water and sewer rate in the former City
of Toronto for metered customers for accounts paid on or before the due date shall be
$1.03083 per cubic metre, and the rate charged to flat-rate customers in the former City
of Toronto shall be as set out in Schedules "B", "C" and "D" of City of Toronto By-law
No. 356-1998;
(iii)effective September 1, 1999, the rate charged to flat-rate customers in the former
City of Etobicoke shall be as set out in Schedule "A" of City of Toronto By-law No.
356-1998; and
(iv)effective February 1, 2003, the rate charged to metered customers in the former
City of Toronto shall be the same as the competitive rate structure charged to metered
customers in the former cities of East York, Etobicoke, North York, Scarborough and
York.
(2)with respect to the harmonization of the early payment discount, the combined
water and sewer rate for all accounts paid in full on or before the due date indicated on
the bill be subject to a discount of 5.0 percent on the price per cubic metre of water, with
the discounted price being that shown under column (5) of Recommendation No. (1);
(3)with respect to Sewer Surcharge Rebates and Private Water Works Agreements:
(i)Section (4) of Article 1 of Chapter 292 of the Municipal Code of the former City of
Toronto, which provides for a rebate of the sewer surcharge to certain customers in the
former municipality of Toronto, be repealed, and By-law No. 32-93 of the former
Municipality of Metropolitan Toronto be amended to provide for the rebate of the sewer
surcharge to qualifying customers in any of the former municipalities, and that the
rebate for 1999 be based on the cost of sewage treatment of $0.3858 per cubic metre;
(ii)By-law No. 32-93 of the former Municipality of Metropolitan Toronto be further
amended to provide for a rebate of 55.85 percent of the effective retail rate charged to
those customers receiving water services from the City and with a private septic system
that is not connected to the sewer system; and
(iii)Section (5) of Article 1 of Chapter 292 of the Municipal Act of the former City of
Toronto, respecting a charge where sewage flow exceeds water usage, be repealed, and
By-law No. 96-80 of the former Municipality of Metropolitan Toronto be amended to
reflect both the cost of local sewage collection and treatment, and that this cost be set at
55.85 percent of the effective retail rate;
(II)that Council endorse a Zero percent increase in the 1999 Operating Budget; and
(III)that the necessary City Officials be authorized and the necessary By-laws be
enacted to give effect to the foregoing Recommendations.
The Strategic Policies and Priorities Committee reports, for the information of Council,
having:
(A)tabled the following motions for consideration at its Special meeting scheduled to be
held on Monday, April 26, 1999, respecting the portion of the Operating Budget (Section SS)
pertaining to TEDCO:
Moved by Councillor Ootes on behalf of Councillor Chow:
"That:
(1)the Toronto Harbour Commission's (THC) budget and its monthly operating fund
through TEDCO, not be approved nor funding released from TEDCO to the THC until:
(i)THC submit the 1998 actual spending and the 1999 proposed line-by-line budget for
approval;
(ii)City of Toronto Financial staff review THC's line-by-line detailed budget; and
(iii)the Budget Committee, Strategic Policies and Priorities Committee and Council approve
the THC's budget; and
(2)the THC provides, for the City's budget deliberation, a detailed accounting on:
(i)consultants, clearly describing who received funds, in what amounts, and what services
were performed for the payments;
(ii)travel budget, who spent what to go where; and
(iii)hospitality funds, save as above.
Moved by Councillor O'Brien:
"That the Chair of the Budget Committee be requested to write to the Toronto Harbour
Commission forwarding the concerns raised by the Strategic Policies and Priorities
Committee having regard that THC's Operating Budget was not submitted in appropriate time
for consideration by the Budget Committee."
(B)requested the Chief Administrative Officer, in consultation with the Mayor, to report
directly to the Council for its special meeting on April 26, 1999, on a consolidation of Task
Forces and Sub-Committees, and the savings and reductions be taken from the City Clerk's
budget if Council adopts such consolidation;
(C)requested the Executive Director of Human Resources to submit a report to the Strategic
Policies and Priorities Committee for its Special Meeting to be held on April 26, 1999, with
regard to front line staffing levels for various positions in various Departments, as requested
by the Toronto Community Council at its meeting on March 30, 1999;
(D)requested the Chief Financial Officer and Treasurer to submit a report to the Special
Meeting of the Strategic Policies and Priorities Committee to be held on April 26, 1999,
providing written assurance that no additional tag issuances are required;
(E)received the communication (April 19, 1999) from Councillor Joan King, Seneca
Heights; and
(F)conveyed its appreciation to Councillors Tom Jakobek, Chair of the Budget Committee
and the Members of the Budget Committee, the Chief Administrative Officer, the Chief
Financial Officer and Treasurer, staff in the Finance Department and the Clerks Division , and
all staff who worked in the preparation of the 1999 Operating Budget for their efforts in
finalizing the Budget.
The Strategic Policies and Priorities Committee further reports, for the information of Council
that the Budget Committee on April 16, 1999, took the following action:
(1)the Chair, Toronto Police Services Board, be requested to report directly to City Council
for its meeting of April 26, 1999, providing a list of vehicles leased in the last year, the
disposition of such vehicles, the projected number of vehicles to be leased in 1999 and where
said vehicles are to be located; and
(2)the Chief Financial Officer and Treasurer be requested to report verbally to City Council
for its meeting of April 26, 1999, on whether the 1 percent rule that existed in the former
Metro in regard to tax levy for the Sheppard Subway has been met or exceeded.
The Strategic Policies and Priorities Committee further reports, for the information of
Council, that the following motions were voted on and lost at the meeting of the Strategic
Policies and Priorities Committee on Tuesday, April 20, 1999:
Moved by Councillor Betty Disero:
"That with regard to the $64,000.00 grant identified for its portion of Consolidated Grants, the
Toronto Arts Council be permitted to use the $64,000.00 for either administration or grant;
and submit a report thereon to the Economic Development Committee for information."
Moved by Councillor Elizabeth Brown on behalf of Councillor Joe Mihevc:
"That:
(1)with regards to Food Access Grants Program, an additional $100,000.00 be provided,
such funds to be provided from the Provincial Subsidy Reserve; and
(2)the Chief Administrative Officer, working with appropriate staff, be directed to
harmonize community grants within a three year period beginning in the year 2000, such
harmonization to follow the recommendations of City staff in the areas of Community
Services, AIDS prevention, Access and Equity, Housing Initiatives (Emergency Aid), Arts and
Culture, Recreation and Economic Development."
Moved by Councillor Pantalone:
"That in order to allow a better optimization of the grants program, the $525,000.00
elimination for Hospital Grants be accepted and re-allocated for grants to new organizations in
underserved areas."
Moved by Councillor Chris Korwin-Kuczynski:
"That the Strategic Policies and Priorities Committee recommend to Council that Option B
plus respecting the Harmonization of User Fees for Recreation, be approved.
"That the front yard parking charge in the City of Toronto be reduced from $84.00 to $60.00."
Moved by Councillor Rae:
"That the Strategic Policies and Priorities Committee recommend to Council that Option B
plus respecting the Harmonization of User Fees for Recreation, be implemented in the former
City of Toronto."
Moved by Councillor O'Brien:
"That the Strategic Policies and Priorities Committee strike out Recommendation I. Nos. (2)
and (3) embodied in the communication (April 17, 1999) from the City Clerk respecting the
phasing in of residential garbage pick up."
Moved by Councillor Rae:
"That the Recommendations respecting the phasing in of residential garbage pick up be
amended to provide that twice a week garbage pick up not occur in the downtown riding,
excluding high needs areas."
Moved by Councillor Chris Korwin-Kuczynski:
"That service fees for garbage and re-cycling collection for small commercial properties in
areas where these charges are presently not in effect be deferred for discussion in the year
2000."
Moved by Councillor Pantalone:
"That Recommendation No. (6) embodied in the communication (April 17, 1999) from the
City Clerk be amended to provide that the stated rates to be charged be on an annualized basis
and that the projected revenue be accordingly revised."
The Strategic Policies and Priorities Committee submits the following communication
(April17,1999) from the City Clerk:
Recommendations:
The Budget Committee on April 16, 1999, recommended to the Strategic Policies and
Priorities Committee, and Council the adoption of the 1999 Operating Budget (as outlined
below), subject to the following amendments:
Community and Neighbourhood Services:
A.Children's Services (Volume 1, Page 1)
A one time only, non-salary adjustment of $3.3 million be made as a down payment towards
paying the actual cost of operating Child Care Centres and that this amount be found within
the existing 1999 Child Care Operating Budget.
C.Shelter, Housing and Support (Volume 1, Page 50)
(1)The report (April 14, 1999) from Councillor Jack Layton, respecting the Big City
Mayors' National Homelessness and Housing Initiative, be adopted, viz:
(a)That the budget provide funds in the amount of $60,000.00 to support the Big City
Mayors' Caucus on Homelessness and Housing Initiative. The project will be administered by
the FCM administration; and
(b)that $20,000.00 of the funds be released to the FCM immediately and that the balance of
$40,000.00 be released subject to the participation of at least three additional cities in funding
the initiative at a similar per capita level ($0.3/capita).
(2)That the $50,000.00 for the Big City Mayors' Caucus on Homelessness and Housing
Initiative be provided from the 1999 Shelter, Housing and Support Operating Budget.
(3)Any savings from the Mortgage Renewal Portfolio (beyond the existing budget) be
transferred to a Mayor's Homeless Initiative Reserve Fund, for 1999 only, subject to City
Council approval.
(4)The report (September 10, 1998) from the City Clerk, forwarding report (August 20,
1998) from the Commissioner of Community and Neighbourhood Services respecting the
Hostel Ombudsperson Pilot Project, be received.
Works and Emergency Services:
ISolid Waste Management (Volume 1, Page 168)
(1)Twice a week residential garbage pick up continue in North York for the summer of
1999;
(2)A program be phased in over three years in the summer months across the City for
nonrecyclable materials only.
(3)The Commissioner of Works and Emergency Services be requested to report to the
Works Committee in the fall of 1999 on:
(a)how the pick up of nonrecyclable materials, phased in over three years, can be
accomplished and the cost associated therewith, including a mechanism to survey residents to
determine whether or not they perceive a real need for twice a week pick up in the summer;
and
(b)the projected savings from efficiencies and other changes in the delivery of residential
waste collection service area.
(4)The Commissioner of Works and Emergency Services to include in the requested ICI
report:
(a)the cost for commercial pick up being expanded City wide at locations where flower pots
are shared between commercial units at street level and the residents above such units;
(b)the feasibility of introducing this program as soon as possible; and
(c)the expansion being absorbed within the department's 1999 operating budget.
(5)The Commissioner of Works and Emergency Services be requested to consider not
charging or withdrawing services from residential properties where residential waste is found
mixed with commercial waste.
(6)Recommendation No. 36(e), embodied in the report (April 15, 1999) from the Budget
Committee, entitled "1999 Recommended Operating Budget Corporate Report", be struck out
and insert in lieu thereof the following:
"36(e)Garbage and Recycling Collection for Small Commercial Properties:
Council adopt a three year phase in plan to deal with small commercial garbage and recyclable
collection as follows:
(i)existing service levels and eligibility criteria for garbage and recyclable collection service
to the small commercial sector currently receiving this service be maintained until the end of
2000;
(ii)effective July 1, 1999, the City charge mandatory service fees to all small commercial
locations currently receiving more than twice a week garbage collection at a rate of $150.00
for three times a week garbage collection, $600.00 for five times a week garbage collection
and $800.00 for six times a week garbage collection with revenues of $2.3 million included in
the 1999 Recommended Budget;
(iii)effective January 1, 2000, the City charge a mandatory annual rate of $225.00 for those
locations receiving three times a week collection; $900.00 for five times a week garbage
collection; and $1,200.00 for six times a week garbage collection with annual revenues of
$3.50 million (additional $1.2 million in 2000);
(iv)effective January 1, 2001, the City charge a mandatory annual rate of $300.00 for those
locations receiving three times a week garbage collection; $1,200.00 for five times a week
garbage collection and $1,600.00 for six times a week garbage collection with annual
revenues of $4.7 million (additional $1.2 million in revenue in 2001);
(v)the Commissioner of Works and Emergency Services be requested to report to the Works
Committee by June 2000:
(a)providing a harmonized eligibility criteria for garbage and recyclables collection service
to the small commercial sector and a harmonized service fee structure to be effective January
1, 2000; and
(b)providing equivalent garbage service levels to small businesses (restaurants and
greengrocers) with similar characteristics to business communities receiving multiple weekly
garbage collection."
(7)$150,000.00 be maintained for special leaf pick up in areas as defined by the
Commissioner of Works and Emergency Services and identified by City Council.
JTransportation (Volume 1, Page 195)
Recommendations Nos. (1), (4), (5) and (6) in the report (March 26, 1999) from the
Commissioner, Works and Emergency Services, entitled "Fee Structure Options for Road
Allowance Permits and Permit Parking", be adopted, viz:
(a)that the fees for the various construction and commercial uses of the public road
allowance set out in Table 1 (attached to the above-noted report) be approved and the relevant
"Street By-laws" be amended accordingly;
(b)that the new fee structure become effective on the renewal date of present licenses and
permits be adjusted annually to the rate of inflation (except in the case of on-street permit
parking and residential boulevard parking), and be applied to all new licences and permits
issued subsequent to the amendments to the applicable By-laws and Municipal Codes;
(c)that the Chief Administrative Officer, in consultation with the Commissioner of
Corporate Services, initiate a study to assess the impact of front yard (residential boulevard)
parking from a real estate value perspective and recommend any adjustments to the fee
established; and
(d)that the appropriate City Officials be authorized to take whatever action is necessary to
give effect to the foregoing, including the introduction in Council of any Bills that may be
required.
Economic Development, Culture and Tourism:
OEconomic Development (Volume 1, Page 296)
The Budget Committee's recommendation that there be no fee for film permits be
confirmed.
P Parks and Recreation (Volume 1, Page 316)
Harmonization of User Fees for Recreation:
(1)That Budget Committees's adoption of Option B be confirmed.
(2)The Commissioner of Economic Development, Culture and Tourism be requested to
report to Strategic, Policies and Priorities Committee at its meeting on April 20, 1999, on
providing minimal free adult drop-in programs on a restricted basis at no cost, during regular
business hours City wide.
(3)The Commissioner of Economic Development, Culture and Tourism be requested to
report back to the Budget Committee, as soon as possible, on why there would be a cost in
having a restricted free adult drop in program in the former City of Toronto.
QSpecial Events (Volume 1, Page 342)
Toronto Outdoor Art Exhibit:
(1)$15,300.00 be maintained and the funding be provided from the appropriate program
budgets; and
(2)the City Clerk be requested to report back to the Policy and Finance Committee on the
costs associated with producing this event.
Urban Planning and Development Services:
SUrban Planning and Development Services (Volume 1, Page 370)
Recommendation No. 68, embodied in the report (April 15, 1999) from the Budget
Committee, respecting the Toronto Watershed be amended by adding:
"no later than September 15, 1999."
Corporate Services:
X Facilities and Real Estate (Volume 1, Page 466)
(1)Add $32,000.00 to the Facilities and Real Estate budget to cover the costs for additional
space at Central Eglinton Community Centre, 160 Eglinton Avenue East, as adopted by City
Council at its meeting of April 13, 14 and 15, 1999.
(2)The Commissioner of Corporate Services be requested to report to the Corporate
Services Committee, prior to the Year 2000 budget cycle, on the following matters:
(a)prepare an inventory of all real, built up property used for the City's business with details
of purpose of use, department responsible for use, property size, market value, whether leased
or owned, and vacant space if any available at a particular location;
(b)identify how the property is managed (whether corporately, by a specific department or
by private sector) and the total cost and unit cost per square foot of managing the property;
(c)identify details of borrowing against specific properties, rate of interest, and annual
mortgage payments or lease/rent met from the operating budget;
(d)identify details of utility costs for each location and how each property is cleaned
(through staff or contract services) and the unit cost of utilities and cleaning;
(e)identify details of how the property is maintained (building repairs and maintenance)
whether by internal or contract staff, the total cost of maintenance and unit cost;
(f)identify systems and methods in use for time management and job costing of all
maintenance tasks and labour productivity levels;
(g)identify industry benchmarks for unit cost of property maintenance and management;
(h)comparison, for each property, of the industry average benchmarks with the internal unit
costs and identify the potential excess costs being incurred in time for the Year 2000 budget
cycle; and
(i)identify potential candidates to be declared surplus property without impacting on
program operations.
W Corporate Communications (Volume 1, Page 448)
That the 1999 Operating Budget include a budget cut of $310,000.00 and 5 FTE's from the
establishment of strength, the said reduction to be at the discretion of the Commissioner of
Corporate Services.
YFleet Management (Volume 1, Page 483)
(1)The Fleet Management Division be requested to accomplish $500,000.00 of savings in
1999.
(2)The Chief Administrative Officer be requested to report back to Budget Committee on:
(a)where the aforementioned savings of $500,000.00 could be achieved;
(b)the possible closure of three garages and in that regard provide comments on the
following:
(i)lost productivity costs of the proposed yard closures, calculations to include the number
of units currently repaired on site; the distance to the closest yard; and the number of
repairs/unit/year;
(ii)the process and time to shuttle vehicles/equipment to the closest yard;
(iii)lost productivity time due to ferrying vehicles to the closest yard;
(iv)cost of lost productivity time; and
(v)if the closest yard can accommodate the increased number of vehicles/equipment and
have the ability to respond to repairs in a timely fashion.
(3)The report (April 7, 1999) from the Commissioner of Corporate Services, entitled "1999
Vehicle and Equipment Replacement Program", be referred to the Chief Administrative
Officer and the Chief Financial Officer and Treasurer to review same with Department Heads
for a report thereon to the Budget Committee, the said report to include fleet reduction and
garage issues.
(4)The Commissioner of Corporate Services be requested to provide a bi-monthly report to
the Budget Committee on how the requested savings are being achieved.
Other:
EECouncil (Volume 2, Page 615)
(1)The Community Council Hospitality Budget be allocated between the Community
Councils on a per capita basis.
(2)The report (January 15, 1999) from the City Auditor be adopted, subject to deleting
Recommendation No. (8) and inserting in lieu thereof the following:
"(8)The Councillors' budget be reduced to $59,000.00."
(3)The adoption of Clause No. 1, Report No. 3 of The Audit Committee, entitled "Review
of Staff, Councillors' and Mayor's Office Expenses"; subject to the following:
(a)Recommendations Nos. (5) and (7) be struck out and insert in lieu thereof the following:
"(5)Official Vehicles:
(a)vehicles used by Councillors representing the Mayor there be at no charge to the
Councillors' budget;
(b)vehicles used for other purposes, to be charged to the Councillors' budget at $10.00 per
trip; and
(c)vehicles pooled by Councillors to attend official functions, such as representing the
Mayor, be at no charge to the Councillors' budget.
(7)Space allocation for Councillors be referred to the Office Reallocation Sub-Committee to
report thereon directly to City Council, no later than July 6, 1999, with recommendations, if
approved, being implemented on January 1, 2000."
(4)Adding the following Recommendation:
"The Council Transportation Service budget by reduced to $390,000.00 gross and
$350,000.00 net; the City Clerk to receive the revenues generated from charge back fees from
Councillors, and further that the City Clerk be requested to report back to Budget Committee
in the event that the anticipated $40,000.00 in revenues cannot be achieved.
(5)Recommendation No. 113(d) embodied in the report (April 15, 1999) from the Budget
Committee, entitled "1999 Operating Budget Corporate Report", be struck out.
(6)Recommendation No. 114 embodied in report (April 15, 1999) from the Budget
Committee, entitled "1999 Operating Budget Corporate Report", be amended by striking out
the words "The courier costs be reduced by $200,000.00 and the Commissioner of Corporate
Services be requested to work out the technical aspects of same."
FFMayor's Office (Volume 2, Page 634)
The report (April 15, 1999) from Mayor Mel Lastman, entitled "International City to City
Program", respecting the process to undertake relationships with selected cities around the
world for economic development purposes, be adopted, subject to adding the following:
(1)"That the World Cities Committee be requested to solicit private sector partnership funds
to assist in the aforementioned undertaking"; and
(2)that the funds be added to the Economic Development, Culture and Tourism 1999
Operating Budget.
Special Purpose Bodies
KKToronto Public Library (Volume 2, Page 706)
The Chief Librarian be requested to report directly to City Council with regard to the
purchasing and materials budget, the said report to include the purchasing of multi-lingual
materials.
LLPublic Health (Volume 2, Page 724)
The Dental Advisory Committee, pertaining to Dental Health Services, include a
representative from the Community Health Centre.
NN Toronto Police Services (Volume 2, Page 771)
(1)The report (April 15, 1999) from the Chair, Toronto Police Services Board, respecting
the 1999 Police Vehicle Replacement Budget, be adopted as per the list of vehicles embodied
in the said report.
(2)The Chair, Toronto Police Services Board, be requested to provide a five year plan for
vehicle replacement together with a five year maintenance plan, the said plan to include leased
vehicles.
(3)Recommendation No. (154), embodied in report (April 15, 1999) from the Budget
Committee, entitled "1999 Recommended Operating Budget Corporate Report" be amended
by deleting the words "prior to the next budget cycle" and inserting in lieu thereof the words,
"as soon as possible", so that such recommendation now reads:
"The Chair, Toronto Police Services Board, report back, as soon as possible, on the feasibility
of marking some of the 731 unmarked vehicles so as to show a greater police presence in the
City."
(4)The Chair, Toronto Police Services Board, be requested to report directly to City Council
for its meeting of April 26, 1999, providng a list of vehicles leased in the last year, the
disposition of such vehicles, the projected number of vehicles to be leased in 1999 and where
said vehicles are to be located.
(5)Allocate up to $500,000.00 between the Police and Public Works for barricades for the
Santa Claus Parade, Caribana, Gay Pride Parade and the Jazz Festival; the Police to absorb
their portion of $350,000.00 whereas $150,000.00 to be added to the Transportation Program
budget.
Corporate Items:
QQ Consolidated Grants - (Volume 2, Page 819)
(1)Food Access Grants
The allocation of funding for Food Access Grants be at the discretion of the Commissioner of
Community and Neighbourhood Services to report thereon to the Municipal Grants
Committee, the said funding to be as follows:
(i)$50,000.00 to be added to the Consolidated Grants budget; and
(ii)$50,000,00 to be absorbed within the Consolidated Grants budget.
(2)Toronto Arts Council
The Commissioner of Economic Development, Culture and Tourism be requested to report
back to the Policy and Finance Committee, no later than its meeting on July 20, 1999,
providing a plan to balance the Toronto Arts Council and the Culture Office administrative
workload, etc.
(3)Tourism Toronto
The Tourism Toronto budget be reduced by 2 percent in 1999 and 10 percent in the year 2000.
Corporate Items:
RRCapital and Corporate Financing, Non Program Expenditures, and Non Program
Revenues (Volume 2, Page 855)
(1)The Chief Financial Officer and Treasurer be requested to report verbally to City Council
for its meeting of April 26, 1999, on whether the 1 percent rule that existed in the former
Metro in regard to tax levy for the Sheppard Subway has been met or exceeded.
(2)The Chief Financial Officer and Treasurer be requested to provide a verbal report to
Strategic Policies and Priorities Committee for its meeting of April 20, 1999, on the status of
determining appropriate budgeting numbers to reflect assessment.
(3)Recommendation No. (193) (i) (c) be amended to read as follows:
"$1.768 million as a reserve for adjustments to the Provincial subsidy."
(4)Recommendation No. (186), embodied in report (April 15, 1999) from the Budget
Committee, be amended by striking out the sum of "$296.39 million (net)" and inserting in
lieu thereof the sum of "$296.35 million (net)."
RR-1Toronto Parking Operations (Volume 2, Page 868)
(1)Recommendation No. (195), embodied in the report (April 15, 1999) from the Budget
Committee, entitled "1999 Operating Budget Corporate Report" be amended by striking out
the words "so as to generate an additional $1 million in revenues, pro-rated to result in" and
inserting in lieu thereof the words "by 2.5 percent, which would result in an increase in the
gross revenue for parking tags of $1 million annually, pro-rated to".
Non-Levy Operations:
UUWater and Waste Water (Volume 2, Page 916)
Water and Wastewater:
The recommendations to provide for a harmonized water rate structure embodied in the report
(March 22, 1999) from the Chief Financial Officer and Treasurer, entitled "Harmonization of
Water and Water Pollution Control Rates", be adopted, and furthering that the said
recommendations be amended by striking out Recommendations Nos. (1) and (4), and
inserting in lieu thereof the following paragraphs in order to provide funding for the Universal
Metering Project through a four-year deferral of the decreases to which former City of
Toronto water users would realize under any harmonization initiative, while phasing-in
increases and decreases for all other users over a four-year period, as described in Section (3)
in the report (April 12, 1999) from the Chief Financial Officer and Treasurer, entitled "Water
Rate Harmonization - Addendum (2)":
(1)(i)Effective September 1, 1999 (representing the first-year implementation of a
four-year phase-in plan), the combined water and sewer rate in the former cities of East York,
Etobicoke, North York, Scarborough and York for accounts paid on or before the due date
shall be based on volume of water consumed as follows:
(1) |
(2) |
(3) |
(4) |
(5) |
Monthly Volume Consumed: |
Water Charge
($ / M3) |
Sewer Charge
($ / M3) |
Combined Rate to be Charged if
not paid on or before due date ($
/ M3) |
Discounted Rate if paid on or
before due date
($ / M3) |
In the former Borough of East York: |
|
|
|
|
First 20 M3 |
0.4679 |
0.5919 |
1.0598 |
1.0093 |
Next 480 M3 |
0.4760 |
0.6021 |
1.0780 |
1.0267 |
Next 500 M3 |
0.4753 |
0.6012 |
1.0765 |
1.0252 |
Next 4,000 M3 |
0.4729 |
0.5983 |
1.0712 |
1.0202 |
Next 5,000 M3 |
0.4695 |
0.5939 |
1.0634 |
1.0128 |
Next 10,000 M3 |
0.4626 |
0.5852 |
1.0478 |
0.9979 |
Amount over 20,000 M3 |
0.4565 |
0.5775 |
1.0340 |
0.9848 |
|
|
|
|
|
In the former City of Etobicoke: |
|
|
|
|
First 20 M3 |
0.4220 |
0.5338 |
0.9558 |
0.9103 |
Next 480 M3 |
0.4295 |
0.5434 |
0.9729 |
0.9266 |
Next 500 M3 |
0.4289 |
0.5425 |
0.9714 |
0.9251 |
Next 4,000 M3 |
0.4265 |
0.5396 |
0.9661 |
0.9201 |
Next 5,000 M3 |
0.4231 |
0.5352 |
0.9583 |
0.9127 |
Next 10,000 M3 |
0.4162 |
0.5265 |
0.9427 |
0.8978 |
Amount over 20,000 M3 |
0.3950 |
0.4996 |
0.8946 |
0.8520
|
In the former City of North York: |
|
|
|
|
First 20 M3 |
0.4364 |
0.5520 |
0.9884 |
0.9413 |
Next 480 M3 |
0.4441 |
0.5618 |
1.0059 |
0.9580 |
Next 500 M3 |
0.4434 |
0.5609 |
1.0043 |
0.9565 |
Next 4,000 M3 |
0.4410 |
0.5579 |
0.9990 |
0.9514 |
Next 5,000 M3 |
0.4377 |
0.5536 |
0.9913 |
0.9441 |
Next 10,000 M3 |
0.4308 |
0.5449 |
0.9757 |
0.9292 |
Amount over 20,000 M3 |
0.4246 |
0.5372 |
0.9618 |
0.9160 |
|
|
|
|
|
In the former City of Scarborough: |
|
|
|
|
First 20 M3 |
0.3860 |
0.4883 |
0.8742 |
0.8326 |
Next 480 M3 |
0.3932 |
0.4974 |
0.8906 |
0.8482 |
Next 500 M3 |
0.3925 |
0.4965 |
0.8889 |
0.8466 |
Next 4,000 M3 |
0.3901 |
0.4935 |
0.8837 |
0.8416 |
Next 5,000 M3 |
0.3867 |
0.4892 |
0.8759 |
0.8342 |
Next 10,000 M3 |
0.3798 |
0.4805 |
0.8603 |
0.8193 |
Amount over 20,000 M3 |
0.3487 |
0.4411 |
0.7897 |
0.7521 |
|
|
|
|
|
In the former City of York: |
|
|
|
|
First 20 M3 |
0.4610 |
0.5831 |
1.0441 |
0.9944 |
Next 480 M3 |
0.4688 |
0.5931 |
1.0619 |
1.0113 |
Next 500 M3 |
0.4675 |
0.5914 |
1.0589 |
1.0085 |
Next 4,000 M3 |
0.4639 |
0.5868 |
1.0506 |
1.0006 |
Next 5,000 M3 |
0.4531 |
0.5732 |
1.0264 |
0.9775 |
Next 10,000 M3 |
0.4198 |
0.5310 |
0.9508 |
0.9055 |
Amount over 20,000 M3 |
0.3744 |
0.4736 |
0.8480 |
0.8076 |
(ii)effective September 1, 1999, the combined water and sewer rate in the former City of
Toronto for metered customers for accounts paid on or before the due date shall be $1.03083
per cubic metre, and the rate charged to flat-rate customers in the former City of Toronto shall
be as set out in Schedules "B", "C" and "D" of City of Toronto By-law No. 356-1998;
(iii)effective September 1, 1999, the rate charged to flat-rate customers in the former City of
Etobicoke shall be as set out in Schedule "A" of City of Toronto By-law No. 356-1998; and,
(iv)effective February 1, 2003, the rate charged to metered customers in the former City of
Toronto shall be the same as the competitive rate structure charged to metered customers in
the former cities of East York, Etobicoke, North York, Scarborough and York.
(2)with respect to the harmonization of the early payment discount, the combined water and
sewer rate for all accounts paid in full on or before the due date indicated on the bill be subject
to a discount of 5.0 percent on the price per cubic metre of water, with the discounted price
being that shown under column (5) of Recommendation No. (1);
(3)with respect to Sewer Surcharge Rebates and Private Water Works Agreements:
(i)Section (4) of Article 1 of Chapter 292 of the Municipal Code of the former City of
Toronto, which provides for a rebate of the sewer surcharge to certain customers in the former
municipality of Toronto, be repealed, and By-law No. 32-93 of the former Municipality of
Metropolitan Toronto be amended to provide for the rebate of the sewer surcharge to
qualifying customers in any of the former municipalities, and that the rebate for 1999 be based
on the cost of sewage treatment of $0.3858 per cubic metre;
(ii)By-law No. 32-93 of the former Municipality of Metropolitan Toronto be further
amended to provide for a rebate of 55.85 percent of the effective retail rate charged to those
customers receiving water services from the City and with a private septic system that is not
connected to the sewer system; and
(iii)Section (5) of Article 1 of Chapter 292 of the Municipal Act of the former City of
Toronto, respecting a charge where sewage flow exceeds water usage, be repealed, and
By-law No. 96-80 of the former Municipality of Metropolitan Toronto be amended to reflect
both the cost of local sewage collection and treatment, and that this cost be set at 55.85
percent of the effective retail rate;
(4)the necessary City Officials be authorized and directed to give effect thereto.
Background:
The Budget Committee on April 16, 1999, reports having completed its review of the 1999
Operating Budget and recommended the adoption of same and directed that it be forwarded to
the Strategic Policies and Priorities Committee and Council for consideration.
The Budget Committee also had before it the following reports and communications:
(a)(April 15, 1999) from the Budget Committee forwarding the 1999 recommended
Operating Budget for the City's departments, agencies, boards and commissions;
(b)(March 18, 1999) from the Chief Administrative Officer and the Chief Financial Officer
and Treasurer, providing a summary of the financial impact of former municipalities and the
various harmonization proposals outlined in the Chief Administrative Officers report of
February 19, 1999, as well as other options described in various reports that have been
presented to the Community Councils and Standing Committees;
(c)(March 22, 1999) from the Chief Financial Officer and Treasurer presenting a review of
the current practices and rate structuring respecting the water and waste water program and
recommending a strategy towards a harmonized rate structure across the new City;
(d)(March 31, 1999) from the Chief Financial Officer and Treasurer respecting motions
raised by the Community Councils at their meetings of March 26-30, 1999, and providing
additional options respecting water rate harmonization;
(e)(April 12, 1999) from the Chief Financial Officer and Treasurer providing additional
options regarding the water rate harmonization initiative which addresses the issues raised
respecting funding for the conversion of flat-rate (unmetered) accounts to metered service;
(f)(April 7, 1999) from the Chief Financial Officer and Treasurer providing a recalculation
of the final impact by former municipalities of the various service harmonization proposals
incorporating the adjustment for the $18.4 million transferred from the appropriate tax levy to
the water rate during 1998;
(g)(April 12, 1999) from the Chief Financial Officer and Treasurer responding to a motion
moved by the Budget Committee at its meeting on April 8, 1999, respecting a policy upon
which the water rate is based;
(h)(April 7, 1999) from the Commissioner of Corporate Services presenting the 1999
Vehicle and Equipment Replacement Program for approval;
(i)(April 9, 1999) from the Commissioner of Urban Planning and Development Services
commenting on the proposal for a Council of Toronto Watersheds as requested by the Toronto
Community Council on April 16, 1999;
(j)(April 8, 1999) from the Commissioner of Works and Emergency Services to determine
the impact and feasibility of extending summer twice a week residential garbage collection to
other high need areas in the City;
(k)(April 15, 1999) from the Chair, Toronto Police Services Board, providing further
information pertaining to the Toronto Police Service request for replacement vehicles;
(l)(April 15, 1999) from the Director, Finance and Administration, Toronto Police Service,
addressed to Councillor David Shiner, providing further information requested regarding
replacement of Police vehicles;
(m)(April 16, 1999) from Mr. Andrew Clarke, Director, Uniform Field Service, Toronto
Police Association, regarding approval of contingency funds - Toronto Police Service - cars,
1999;
(n)(April 14, 1999) from Councillor Jack Layton, Don River, regarding a $60,000.00
funding request for Big City Mayors' National Homelessness and Housing Initiative;
(o)(April 15, 1999) from Mayor Mel Lastman, providing input to the Budget Committee as
requested on the process to undertake relationships with selected cities around the world for
economic development purposes;
(p)(April 16, 1999) from the City Clerk in response to the Budget Committee proposal to
utilize 50 percent of the official Council vehicles and drivers as a courier service; and
(q)(April 19, 1999) from the City Clerk advising that City Council at its meeting on April
13, 14 and 15, 1999, directed that Clause No. 1 of Report No. 3 of The Audit Committee,
headed "Review of Staff, Councillors' and Mayor's Office Expenses", and the following
motions be referred to the Budget Committee for consideration with a request that all
Members of Council be advised when this matter will be considered:
Moved by Councillor Duguid:
"That the Clause be amended by:
(1)adding to Recommendation No. (3) of the Audit Committee the words 'and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation', so that such recommendation shall now
read as follows:
'(3)the City Clerk, in the outline of the purpose of the global office budget requested in
Recommendation No. 3(d) of the report (January 15, 1999) from the City Auditor, clarify in a
detailed manner what is permitted and what is not, particularly, whether a Councillor paying
for City pins and T-Shirts for community groups promoting the City, or a Councillor paying
for the costs of advertising activities done by local groups, would be permitted, and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation;'; and
(2)adding to Recommendation No. (7) of the Audit Committee the words' provided that
those Members of Council who require office space in the former Civic Centres due to the
geographical location of their Wards are not unfairly discriminated against with regard to any
cost allocations for that space', so that such recommendation shall now read as follows:
'(7)the Commissioner of Corporate Services, in her expected report on charge-back for all
office space, base the report on a policy of full-cost accounting for such space for all Members
of Council, provided that those Members of Council who require office space in the former
Civic Centres due to the geographical location of their Wards are not unfairly discriminated
against with regard to any cost allocations for that space.' "
Moved by Councillor Mahood:
"That Recommendations Nos. (5) and (7) of the Audit Committee be referred to the
appropriate Standing Committees for consideration."
--------
(Report dated April 15, 1999, addressed to the Budget Committee,
from Councillor Tom Jakobek, Chair, Budget Committee, entitled,
"1999 Recommended Operating Budget Corporate Report")
Purpose:
To present the 1999 Recommended Operating Budget for the City's departments, agencies,
boards and commissions.
Financial Implications:
The 1999 Recommended Operating Budget achieves a zero tax increase, utilizes $72.5 million
of amalgamation savings, and eliminates reliance on provincial funding in the City's operating
budget.
Recommendations:
It is recommended that:
(1)The 1999 Operating Budget of $5.539 billion (gross) and $2.530 billion (net), after
reflecting the full use of the new provincial subsidy, be adopted;
Children's Services
(2)Pending further clarification from the Province, the Recommended Operating Budget of
$234.833 million gross and $41.492 million net, comprised of the following services, be
approved:
Service
|
Gross Budget ($,
mil) |
Net Budget
($, mil)
|
Divisional Office |
2.246 |
1.123 |
Municipally Funded Programs |
6.039 |
6.039 |
Service Access Management |
6.201 |
2.971 |
Contract and Quality Compliance |
4.574 |
1.608 |
Directly Operated Child Care |
42.034 |
5.291 |
Purchased Services |
173.739 |
24.460 |
|
|
|
Total Program Budget |
234.833 |
41.492 |
(3)Recommendations from the two reports presented to Budget Committee on April 7,1999;
namely the report dated March 9, 1999 and entitled "Payments to Toronto District School
Board for Child Care Program" and the report dated March 30, 1999 and entitled "Additional
Information Pertaining to the 1999 Children's Services Budget Request", be deferred to the
April 16, 1999 Budget Committee Wrap-Up meeting;
(4)The Commissioner of Community and Neighbourhood Services report on possible
funding partnerships and an implementation plan for feasibility studies to develop pilot
projects to integrate all key children's services (such as child care and kindergarten) into a
seamless program for children, ages 0 to 5 years old; and that funding for such projects be
found from the $3.0 million set aside in the Social Services Reserve for children's needs;
(5)The Commissioner of Community and Neighbourhood Services report to Community
and Neighbourhood Services Committee and Budget Committee, if and when the Province
announces details of the Learning, Earning and Parenting (LEAP) initiative and the criteria for
qualification;
(6)The Commissioner of Community and Neighbourhood Services report to Budget
Committee on all summer camps provided throughout the City, with emphasis upon
harmonizing the services that exist and addressing the possibility of reallocating the summer
camps to a program where they could be cost-shared;
(7)The Chief Financial Officer and Treasurer report to Budget Committee on the status of
the Social Assistance Reserve Funds, including the adequacy based on historical needs, the
plan to fund the reserve which would maintain it at the recommended level and the GTA
pooling implications;
(8)Children's Services advise the Community and Neighbourhood Services Committee if
additional funding is required for the renewal of rental agreements at the Scarborough and
Finch West field offices; and
(9)Children's Services continue negotiations with the Province to direct the additional
Ontario Works funding to maintain the current level of Ontario Works child care and to
maximize the number of additional spaces which can be funded.
Toronto Housing Company:
(10)The 1999 Operating Budget request totalling $251.0732 million (gross) and $0.0
thousand (net), comprised of the following services be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Corporate Functions3.4670.0
Operations245.7510.0
Housing Connections1.8550.0
Total Production Budget251.0730.0
Shelters, Housing and Support:
(11)That the 1999 Operating Budget request totalling $401.895 million (gross) and
$273.538 million (net), comprised of the following services be approved, pending further
clarification by the recent Provincial announcements:
Gross BudgetNet Budget
Service($, mil)($, mil)
Finance & Administration0.6440.644
Provincial Housing Download328.962249.288
Hostel Services68.62719.114
Social Housing and Support2.3971.258
Housing Supply, Rehab & Development 1.2651.234
Total Program Budget 401.895 271.538
(12)That the Commissioner of Community and Neighbourhood Services report back to
Budget Committee on the status of the Provincial funding request for the unbudgeted $100
thousand Ombudsperson Pilot Project as recommended in the Community and
Neighbourhood Services Committee August, 1998 staff report.
(13)That the Province be requested to pay the full 80 percent subsidy for expenditures for
direct Hostel Services and eliminate the imposed ceiling cap.
(14)That the Chief Financial Officer and Treasurer be requested to develop a strategy to
protect the City if interest rates go up, including the implications for GTA pooling.
Social Services
(15)The 1999 Operating Budget request totalling $1,067.442 million (gross) and
$267.217million (net), comprised of the following services be approved:
Gross BudgetNet BudgetService($, mil)($, mil)
Operations Support8.5574.278
Social Assistance1,058.885262.939
Total Program Budget1,067.442267.217
(16)The City funding of Workers' Information and Action Centre of Toronto (WIACT)
continue until September and the Commissioner of Community and Neighbourhood Services
make all efforts with the Federation of Labour and WIACT to attempt to obtain
Provincial/Federal funding and that a report be submitted to City Council in September; and
(17)The Commissioner of Community and Neighbourhood Services be requested to review
this unit (WIACT) as to where it should be located.
Homes for the Aged:
(18)The 1999 Recommended Operating Budget of $125.579 million gross and $22.915
million net, comprised of the following services, be approved:
Service |
Gross Budget
($ mil) |
Net Budget
($ mil)
|
Administration and Program Support |
1.139 |
0.212 |
Toronto Homes |
116.068 |
21.550 |
Community Based Services |
8.372 |
1.153 |
|
|
|
Total Program Budget |
125.579 |
22.915 |
(19)The Commissioner of Community and Neighbourhood Services be requested to report
to the Community and Neighbourhood Services Committee and the Budget Committee in
June or July 1999, on the loss of $15 million in Provincial funding since 1996, identifying
options as to how the money would be spent if returned by the Provincial government; and for
the report to include options of expanding the number of available beds, improving the
personal care level, as well as other service restorations. Further, pending the report, City
Council request the Province to restore up to $15.0 million of subsidies previously funded in
1996 to the City of Toronto, now that funding is available from the Federal government;
(20)Homes for the Aged report on how the year 2000 termination of red-circle funding ($1.6
million in 1999) will impact the 2000 budget request;
(21)The Commissioner of Community and Neighbourhood Services be requested to report
to Budget Committee providing an update on the "replacement co-payment" program;
(22)City Council request the Province to replace the funding the City received previously
from client co-payments ($350.0 thousand) for Supportive Housing so that 35 clients can
continue to be served by the Program;
(23)Homes for the Aged report to Community and Neighbourhood Services Committee
regarding the most efficient and economical service delivery model for laundry services,
pending the review of RFP results; and that
(24)Homes for the Aged report back for the 2000 budget, what the capital and operating
impacts will be for the redevelopment of True Davidson Acres and Albion Lodge. Social
Development and Administration:
(25)The 1999 Recommended Operating Budget of $8.632 million gross and $4.083 million
net, comprised of the following services, be approved:
Service |
Gross Budget ($, mil) |
Net Budget
($, mil)
|
Administration and Program Support |
7.551
|
3.469
|
Community Resources |
1.081 |
0.614 |
|
|
|
Total Program Budget |
8.632 |
4.083 |
Toronto Ambulance:
(26)The 1999 Recommended Operating Budget of $75.828 million gross and $32.844
million net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Ambulance Services62.40230.388
Toronto Central Ambulance
Communication Centre7.2960
Administration & Program Support6.1302.456
Total Program Budget75.82832.844
(27)The Commissioner of Works and Emergency Services report back to Budget Committee
providing an update on the cross border-billing issue when further information becomes
available.
Fire Services:
(28)The 1999 Recommended Program Budget for Fire Services of $219.062 million (gross)
and $217.435 million (net), comprised on the following Services on a gross and net basis, be
approved;
Service |
Gross Budget
($, mil) |
Net Budget
($, mil)
|
Operations |
187.993 |
187.992 |
Fire Prevention and Enforcement |
8.929 |
8.629 |
Administration and Program Support |
22.140 |
20.818 |
|
|
|
Total Program Budget |
219.062 |
217.439 |
(29)Fire Services and Human Resources report back to the Budget Committee by September
1, 1999 on the policy changes required to reduce absenteeism in the Fire Services staff force
and the Corporation as a whole. This policy should consider mandatory physical fitness
activities in order to enhance the fitness levels of individuals, with a view to reducing injury
and illness. In addition, an appropriate monitoring program should be developed, including
clear courses of action for lengthy and/or frequent absenteeism;
(30)Fire Services pursue avenues to reduce false alarms and report back to the Works and
Emergency Services Committee and Budget Committee by July 30, 1999. Extensive research
should include solutions implemented by other municipalities, in particular the Cities of
Mississauga and Ottawa;
(31)Fire Services report back to the Works and Emergency Services Committee and Budget
Committee with long term detailed plans regarding Central Dispatch Systems and fleet
preventative maintenance plans and costs;
(32)Fire Services continue to research and report back to Budget Committee by September
30, 1999 on the possibility of increasing revenues, through recoveries for false alarms,
recovery of inspection services, etc.;
(33)Fire Services in conjunction with the Chief Financial Officer and Treasurer report back
to Budget Committee by September 30, 1999 with a detailed financial plan with respect to the
potential implementation of recommendations made in the Fire Location Study; and
(34)A corporate review committee be struck to review and assess the equipment needs of
the various Departments prior to the 2000 Operating Budget Cycle.
Solid Waste Management:
(35)The 1999 Recommended Operating Budget for the Solid Waste Management Program
of $125.964 million (gross) and $68.016 million (net), comprised of the following services, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Administration and Program Support17.75514.271
Collection59.45149.084
Transfer15.7814.365
Processing5.1002.666
Disposal27.879(2.370)
Total Program Budget125.96468.016
(36)The following policies and financial implications for solid waste and recycling
activities, following consideration of the Commissioner of Works and Emergency Services'
report, dated March 12, 1999, entitled "Revised 1999 Solid Waste Management Service
Harmonization Recommendations" (report included in Section 1.3.I) be approved:
(a)Garbage and Recycling Collection for Low Density Residential Properties
(i)effective September 1, 1999, all low density residential properties be provided with once
a week garbage collection and every second week (or alternating weekly) recycling collection,
at an annual saving of $1.6 million; savings of $533 thousand have been included in the 1999
Recommended Budget
(ii)effective June 2000 (last full week), summer twice a week garbage collection begin for
up to 1/3 of the City in areas of high waste generation and limited storage space at an annual
cost of $800 thousand;
(iii)staff report back to the Works and Utilities Committee by October 1999 with the
proposed eligibility criteria for residential areas that would receive summer twice a week
garbage collection in 2000, and the associated cost impacts;
(iv)twice a week garbage pick up continue in North York in the summer months in 1999,
and further that the Commissioner of Works and Emergency Services report to the Works and
Utilities Committee in the Fall of 1999 on providing an extra pick up, phased in over three
years, in the summer across the City for compostable materials only;
(b)Yard Waste Collection Services
Once a week yard waste collection service be provided to all low density residential properties
from mid-April to May 31 and from October 1 to November 30, with once every second week
collection from June 1 to September 30, at an annual saving of $200 thousand;
(c)Rear and Side Yard Collection
Effective July 1, 1999, rear and side yard collection service be provided at no direct charge
only to residents in low density properties who, on the basis of a doctor's certificate, lack
sufficient mobility to carry waste to the curbside and who do not live in a residence with a
fully able person at an annual cost of $50,000.00 (1999 cost of $25,000.00 to be absorbed
within the recommended budget), and optional rear and side yard collection service for a fee
be terminated;
(d)Provision of Curbside Recycling Boxes
(i)effective July 1, 1999, the City charge $5.00 to replace lost recycling boxes or provide
additional recycling boxes, and exchange damaged boxes for new boxes at no charge, and the
City provide new residents with recycling boxes at no charge (with proof of new residency) at
an annual revenue of $60,000.00 ($30,000.00 included in the 1999 Recommended Budget);
(ii)a limit of one free blue or grey box per single family residence be provided at City
sponsored Environment Day events at an annual cost of $60,000.00 included in the 1999
Recommended Budget;
(e)Garbage and Recycling Collection for Small Commercial Properties
Council adopt a three year phase in plan to deal with small commercial garbage and
recyclables collection as follows:
(i)existing service levels and eligibility criteria for garbage and recyclables collection
service to the small commercial sector currently receiving this service be maintained until the
end of 2000;
(ii)effective July 1, 1999, the City charge mandatory service fees to all small commercial
locations currently receiving more than twice a week garbage collection at a rate of $150.00
for three times a week garbage collection, $600.00 for five times a week garbage collection
and $800.00 for six times a week garbage collection with revenues of $2.3 million included in
the 1999 Recommended Budget;
(iii)effective January 1, 2000; the City charge a mandatory annual rate of $300.00 for those
locations receiving three times a week garbage collection, $1,200.00 for five times a week
garbage collection and $1,600.00 for six times a week garbage collection with annual
revenues of $4.7 million (additional $2.4 million revenue in 2000);
(iv)staff report back to the Works and Utilities Committee by June 2000 with harmonized
eligibility criteria for garbage and recyclables collection service to the small commercial
sector and a harmonized service fee structure to be effective January 1, 2001;
(v)the Commissioner of Works and Emergency Services report by June 2000 to the Works
and Utilities Committee on providing equivalent garbage service levels to small businesses
(restaurants and greengrocers) with similar characteristics to business communities receiving
multiple weekly garbage collection; and
(37)The Commissioner of Works and Emergency Services report back to the Works and
Utilities Committee on the provision of blue box service across the City for all single family
residential homes and town homes; the replacement of 'flower pot' bins in the North York
Community Council Area; and the implementation of 'bagged' system for leaf pick-up
throughout the City, and the savings that could be realized if such a program were approved.
Transportation:
(38)The 1999 Recommended Budget for Transportation of $184.585 million (gross) and
$153.003 million (net), comprised of the following Services on a gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Roadway Services118.48293.169
Pedestrian20.44415.055
Traffic systems28.82727.947
Infrastructure Planning2.8912.891
Administration & Program Support13.94113.941
Total Program Budget184.585153.003
(39)The following policies and financial implications for winter maintenance activities,
following consideration of the General Manager, Transportation Services' report, dated March
11, 1999, entitled Winter Maintenance Activities Harmonization of Services Levels, and the
report by the Chief Financial Officer and Treasurer, dated March 24, 1999, entitled Funding
for 1999 Snow Clearing and Harmonization of Winter Maintenance Services (both reports
included in section 1.3.J) be approved:
Winter Maintenance:
(a) Driveway Windrow Snow Clearing
(i)clear all windrows in areas of the City where this activity can be achieved by mechanized
means, i.e., the new areas to be covered in winter 1999/2000 would include all of the former
Etobicoke; and parts of former Toronto, York and East York, where technically possible, at an
annual cost of $1.6 million; funds in the amount of $400 thousand have been provided in the
1999 Recommended Budget;
(ii)the Commissioner of Works and Emergency Services be requested to review and report
(to the Urban Environment and Development Committee) on new methods to clear windrows
in areas where current mechanical methods cannot be utilized;
(b)Sidewalk Snow Clearing
(i)that a four year phase in of all sidewalk clearing across the City, at an estimated cost of
$7.7 million at the end of the phase in, begin as follows: that the areas of the City currently
provided with sidewalk snow clearing be maintained in 1999 at a level of 8 clearings per
winter season (North York from 14 to 8; East York from 6 to 8, Scarborough and York
unchanged), and that additional funding in the amount of $250 thousand, be recommended in
order to provide the year one of four increase;
(ii)the Commissioner of Works and Emergency Services, in consultation with the Chief
Financial Officer and Treasurer, report back to the Budget Committee by September 30, 1999
with a proposal and financial plan to achieve this within four years, beginning in winter
1999/2000; specifically providing the cost for the year 2000, so that pre-budget approval can
be given, if necessary; addressing the possible redeployment of City staff that are currently
part of snow clearing programs, or may be available to assist in snow clearing programs, to
increase efficiencies and reduce costs; and giving priority to arterial roads with transit, as the
program is phased in;
(c)Snow Ploughing/De-icing
the central areas of the City receive improved snow ploughing/de-icing services, at an annual
cost of $1 million; funds in the amount of $250 thousand have been provided in the 1999
Recommended Budget;
(d)Snow Removal
(i)funds for snow removal have been provided in the 1999 Recommended Budget to
contract to supply 700 dump trucks ($140 thousand) and provide a registry for equipment ($20
thousand);
(ii)funds in the amount of $1.5 million be provided to purchase 10 additional snow blowers
from the equipment reserve account; and
(iii)the Chief Financial Officer and Treasurer, in conjunction with the General Manager,
Transportation Services, report to Budget Committee by July 31, 1999 on funding the
over-expenditure caused by the January snowstorm; further the Chief Financial Officer and
Treasurer should also report on the appropriate amount which should be included in a reserve
to cover the snow removal operating costs which would be incurred in the eventuality of a 50
cm snow accumulation.
(40)The following policies and financial implications for fee structure for permits, following
consideration of the General Manager, Transportation Services' report, dated March 26, 1999,
entitled Fee Structure Options for Road Allowance Permits and Permit Parking (included in
section 1.3.J), be approved, resulting in an increase in revenue of $1.130million, as provided
in the 1999 Recommended Budget; and that the fee schedule be reviewed in two years:
(a)that the fee for on-street permit parking be established at $84.00 annually and the fee for
visitors' permits be set at $10.00 per week;
(b)that the fee for residential boulevard parking be established at $84.00 annually; and
(c)the one-time application fees of $260.00 for front yard parking, $60.00 for disabled front
yard parking and $60.00 for driveway widening/boulevard parking be approved.
(41)Transportation Division provide a report on the use of the Snowlink Program as a
mechanism for providing senior and disabled snow clearance service, prior to the
2000Operating Budget process; and
(42)The Commissioner of Works and Emergency Services be requested to report to the
Works and Utilities Commission providing standards for bulk leaf pick up in the City.
WES Support Services:
(43)The 1999 recommended program budget for WES Support Services of $18.978 million
(gross) and $0 million (net), comprised of the following Services on a gross and net basis, be
approved:
Service |
Gross Budget
($, mil) |
Net Budget
($, mil)
|
Executive Services |
.494 |
.494 |
Program & Administrative Support |
.151 |
.151 |
Information Technology Services |
2.145 |
2.145 |
Financial Services |
3.918 |
3.918 |
Administrative Services |
9.764 |
(18.978) |
Customer Services |
1.445 |
1.445 |
Communication Services |
1.062 |
1.062 |
|
|
|
Total Program Budget |
18.978 |
0.000 |
(44)The Director, Support Services, in consultation with the Budget Services Division,
Finance Department, review the current allocation methodology for the recovery of costs from
the other divisions and report back as part of the 2000 Operating Budget, on any changes to
the allocation methodology for implementation in 2000.
WES Technical Services:
(45)The 1999 recommended program budget for WES Technical Services of $32.458
million (gross) and $0 million (net), comprised of the following Services on a gross and net
basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Facilities and Structures5.4475.082
Survey Services11.4797.580
Environmental Services4.1683.213
Construction Services10.7934.666
Program Administration.572(20.541)
Total Program Budget32.4580.000
(46)The Executive Director, Technical Services, in consultation with the Budget Services
Division, Finance Department, review the current allocation methodology for the recovery of
costs from the other divisions and report back as part of the 2000 Operating Budget, on any
changes to the allocation methodology for implementation in 2000.
Culture:
(47)The 1999 Recommended Program Budget of $3.241 million (gross) and $2.530 million
(net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Arts and Culture1.9961.769
Heritage Services1.245 .761
Total Program Budget3.2412.530
(48)The Commissioner of Economic Development, Culture and Tourism, in conjunction
with the Chief Financial Officer and Treasurer report to the Policy and Finance Committee on
the restructured 1999 Operating Budget following Council direction on the governance and
restructuring of Arts, Culture and Heritage.
(49)The Commissioner of Economic Development, Culture and Tourism review the service
delivery options not currently recommended in conjunction with the restructuring of Arts,
Culture and Heritage program.
Customer and Business Support:
(50)The 1999 Recommended Operating Budget of $17.607 million gross and $17.262
million net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Admin. & Support12.58012.280
Policy & Development5.0274.982
Total Program Budget17.60717.262
Economic Development:
(51)The 1999 Recommended Operating Budget of $6.213 million gross and $5.863 million
net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Business Development & Retention2.1242.124
Small Business & Local Partnerships1.4151.265
Investment Marketing1.7101.710
Economic Research & Business
Information.964.764
Total Program Budget6.2135.863
(52)Up to $.085 million in the base budget continue to be made available to accommodate
the Economic Development World Cities Alliance, subject to the following conditions:
(a)limitation on the number of people who go on any particular business venture; and
(b)the confirmation of the Mayor's office.
(53)The Commissioner of Economic Development, Culture and Tourism be directed to
reallocate existing resources within the Division to accommodate the film permitting function.
(54)The Chief Administrative Officer be requested to report back to Economic
Development Committee on the appropriateness of having the Economic Development
Division under the auspices of the Mayor's Office.
Parks and Recreation:
(55)The 1999 Recommended Operating Budget of $169.905 million gross and $109.667
million net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Parkland & Open Space78.99865.346
Sports & Recreation Programming90.90744.321
Total Program Budget 169.905109.667
(56)With respect to the Parks and Recreation User Fees Harmonization:
(a)User Fees Harmonization Option B (as described in Appendix C attached) be
implemented in 1999, at a cost of approximately $0.8 million in 1999, and an annualized
impact of approximately $1.9 million in the year 2000 (representing lost revenues resulting
from implementation of this option);
(b)As a result of the implementation of User Fees Harmonization Option B, the Parks and
Recreation Program be exempted from paying water rates in 1999, and that the funding
request included in the Program's budget submission for this purpose, amounting to $1.996
million, be deleted;
(c)The Chief Financial Officer and Treasurer report to the Budget Committee, in time for
the year 2000 budget process, on the future practice and implications of this exemption;
(d)A corporate allocation of $300,000.00 be included in the 1999 Non-program Expenditure
Budget, to be used exclusively to offset the estimated net increase in costs associated with a
projected increase in demand for programs, resulting from implementation of harmonization
Option B;
(e)The Commissioner of Economic Development, Culture and Tourism report to the Budget
Committee on the actual increase in demand, and the problems and issues associated
therewith;
(f)The Commissioner of Economic Development, Culture and Tourism and the Chief
Financial Officer and Treasurer report jointly to the Budget Committee on the utilization of
the corporate allocation of $300,000.00;
(g)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee and City Council, in time for the year 2000 budget
process, on:
(i)utilization of the free programs, including attendance and drop-out rates;
(ii)the problems of cross-border usage by residents of neighbouring regions;
(iii)the provision of premium, specialized programs and regulation of such programs.
(57)With respect to the proposal to solicit advertising on 3,500 waste receptacles in parks
for garbage and waste:
(a)the Commissioner of Economic Development, Culture and Tourism ensure that the
advertising contract is awarded based on tendering, in accordance with the City's tendering
policy and procedures;
(b)the Commissioner of Economic Development, Culture and Tourism ensure that Ward
Councillors are duly consulted on the proposed advertising on receptacles; and
(c)the Commissioner of Economic Development, Culture and Tourism report to the
appropriate standing committees on details of the proposed advertising on receptacles,
including the types of advertising that will be permitted and prohibited, and the estimated
advertising revenues.
(58)That the Commissioner of Economic Development, Culture and Tourism be authorized
to provide funding of up to $2,000.00 for the Gardens contest in York, the said funding be
absorbed in the Parks and Recreation 1999 approved budget, and the Commissioner evaluate
the program;
(59)With respect to the review being undertaken by the staff in the Chief Administrative
Officer office, in support of the Task Force on Agencies, Boards and Commissions (ABCs),
the Chief Financial Officer and Treasurer review the financial implications of alternative
governance structures of ABCs, as part of the review process.
Special Events:
(60)The 1999 Recommended Program Budget of $6.857 million (gross) and $3.812 million
(net), be approved;
(61)The Millennium Project budget be confirmed at $2.850 million (gross) with 1999
Operating Budget funding of $.850 million from the City, $1 million from Corporate
sponsorship and the balance from 1998 previously approved funding; and
(62)The Commissioner of Economic Development, Culture and Tourism, in conjunction
with the Chief Financial Officer, report to the Policy and Finance Committee in six months on
the status of the Corporate Sponsorship revenues for 1999; and the ability of the Corporate
Sponsorship Program to provide revenue for the 2000 Budget to cover more of the Special
Events programming.
Licensing:
(63)The 1999 recommended program budget for Licensing of $11.259 million (gross) and
$0.239 million (net surplus), composed of the following Services on a gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
License Issuance1.7301.730
License Enforcement4.2834.283
License Administration5.2475.247
Licensing Revenue0.000-11.498
Total Program Budget 11.259-0.239
(64)The Executive Director of Municipal Standards and Licensing, in conjunction with the
Commissioner of Urban Planning and Development Services, report back to the Budget
Committee no later than the first week of September 1999 on the proposed redirection of
$0.458 million from the License Administration Service budget to expenditures involving
front-line operations.
(65)That the cost of legal services amounting to $0.211 million (part of the $0.458 million
reinstated to the License Administration Service budget) pertaining to the Tribunal, as a result
of separating its function from administrative functions of Licensing, be recovered from the
Legal Division's budget.
Urban Planning and Development Services:
(66)The 1999 Recommended Operating Budget for Urban Planning and Development
Services of $55.777 million (gross) and $14.401 million (net), comprised of the following
services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
City Planning19.53913.862
Building20.771(12.149)
Service Integration & Support7.4867.242
Municipal Standards (excludes Licensing)7.9815.446
Total Program Budget 55.77714.401
(67)The Chief Administrative Officer, in conjunction with the appropriate Commissioners,
report back to the Budget Committee on any necessary changes in the staff complement in
City departments that review planning applications, site plan applications or building permits
to facilitate a reasonable turnaround for all applications, including turnaround time for
comments from other departments.
(68)The Commissioner Urban Planning and Development Services, in conjunction with the
Toronto and Region Conservation Authority, the Commissioner Works and Emergency
Services and the Chief Financial Officer and Treasurer, report back to the Urban Environment
and Development Committee on the proposal to establish the Council of Toronto Watershed.
(69)Up to $100,000.00 be placed in the budget to assist in redoing the secondary plans in
South Etobicoke and if additional staff is required to complete the project, the Commissioner
Urban Planning and Development Services be requested to re-deploy staff or use contract staff
if necessary.
Audit:
(70)The 1999 Recommended Program Budget for Audit of $2.335 million (gross) and
$2.181million (net) be approved;
(71)Prior to the City embarking on the purchase and implementation of the new radio
system, the City Auditor be requested to review and report back to the Budget Committee on
this matter.
Clerk's:
(72)The 1999 Recommended program Budget for Clerk's of $35.964 million (gross) and
$21.219 million (net), comprised the following services on the gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Secretariat7.0566.632
Printing & Distribution12.0465.486
Council and Support Services & Executive2.6782.678
Corporate Access & Privacy0.7110.700
Corporate Records & Archives5.6605.571
Elections2.8792.874
Legislative Services3.622(4.034)
Protocol1.3121.312
Total Program Budget 35.96421.219
(73)In the event a request for the establishment of a task force or sub-committee, the
Members of Council be so advised of the cost implications of such task force and
sub-committee;
(74)The Commissioner of Corporate Services be requested to:
(a)keep the Dempsey House in a state of good repair; and
(b)report back to Budget Committee providing a proposal for the display of archival
materials and the future of the Dempsey House; and
(75)The Chief Administrative Officer, in consultation with the Mayor, be requested to report
directly to the Council for its special meeting on April 26, 1999, on a consolidation of Task
Forces and Sub-Committees, and the savings and reductions be taken from the City Clerk's
budget if Council adopts such consolidation; and
(76)That with respect to the need for a centralized elections storage and operations facility,
the City Clerk work with Executive Director, Facilities and Real Estate to identify city-owned
or other properties, explore alternatives, including further negotiations with the Provincial
Elections Officer, and report back to the Budget Committee on financial implications for 1999
and 2000, by June 1, 1999.
Service Integration and Support:
(77)The 1999 Recommended Program Budget for Corporate Services - Service Integration
and Support of $1.100 million (gross and net), composed of the following Services on a gross
and net basis, be approved:
Gross and Net Budget
Service($, mil)
Operations & Support0.709
Executive Office0.391
Total Program Budget 1.100
(78)The Commissioner of Corporate Services report back to the Corporate Services
Committee respecting the pricing for full-cost recovery and the alternative service delivery
options that are being planned or considered by her department and divisions under her
purview.
Corporate Communications:
(79)The 1999 Recommended program Budget for Corporate Communications of
$5.849million (gross) and $ 5.735 million (net), comprised the following services on the gross
and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Director's Office0.1780.178
Corporate Communications & Media Relations1.4161.416
Public Information2.3912.297
Creative Services1.8641.844
Total Program Budget 5.8495.735
Facilities and Real Estate:
(80)The 1999 Recommended Program Budget of $81.915 million (gross) and $45.683
million (net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Facilities76.26643.985
Real Estate5.6491.698
Total Program Budget81.91545.683
(81)The program be requested to conduct a comprehensive review of alternative service
delivery in 1999, and submit a report to Finance and Policy Committee by September 1999
outlining the savings that could be achieved. The report to include an implementation strategy
that will enable the Corporation to achieve these savings at the earliest date possible;
(82)The Commissioner of Corporate Services be requested to instruct the Central Eglinton
Community Centre to apply for a grant through the Municipal Grant Committee to cover the
costs for additional space at 160 Eglinton Avenue East.
Fleet and Management Services:
(83)The 1999 Recommended program Budget for Fleet Management Services of
$22.516million (gross) and $0.0 million (net), comprised the following services on the gross
and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Fleet Maintenance19,793.5(2,721.2)
Fleet Management2,722.62,721.2
Total Program Budget22,516.10.0
(84)The Chief Financial Officer and Treasurer report back to the Budget Committee on
the financing options related to the report dated April 7, 1999 of the Commissioner of
Corporate Services with respect to the 1999 Vehicle and Equipment Replacement Program in
April, 1999;
(85)That with respect to the Police Services Fleet:
(i)that Police Services provide a breakdown as to the usage of the new vehicles;
(ii)100 marked vehicles and 100 unmarked vehicles from the Police Services Fleet request
be approved and further that;
(iii)the unmarked vehicles be used by front line staff only and not be used by senior staff;
(iv)five vans be ordered;
(v)no motorcycles be ordered;
(vi)no other vans or trailers be ordered;
(vii)seven parking enforcement vehicles be ordered;
(viii)no additional vehicles be ordered until a thorough review of police vehicles is
completed by the Director, Fleet Management Services; and
(ix)the new vehicles be equipped for the use that they are intended.
(86)The Chair, Police Services Board, be requested to arrange for interested Members of
Committee to visit the police garage and observe the 37 motorcycles that are rusted out, the
five horse trailers that are rusted out and the 17 light trucks, along with any other police
vehicles that are part of the fleet, on Friday, April 9, 1999.
(87)The Chief Administrative Officer be requested to reduce the fleet by 5 percent by
December 31, 1999;
(88)Members of Committee, and the Chief Financial Officer and Treasurer be provided with
the final draft of the KPMG study for their perusal on April 9, 1999;
(89)The Budget Committee express its concern regarding the way in which the fleet
reduction has been handled to the Mayor, and ask the Mayor to take the appropriate action;
(90)Senior Staff, i.e., the six Commissioners, the Chief Administrative Officer and the
Executive Director, Fleet Management Services be requested to meet and discuss a method,
acceptable to all parties, for the charge back of vehicles to departments and report back
thereon to the Corporate Services Committee by this summer;
(91)The Chief Administrative Officer be requested to report back to the Budget Committee
on the following matters:
(a)a Fleet Assignment Policy by April 30, 1999 for the assignment of vehicles for business
use and for vehicles provided as part of compensation; and
(b)a zero base review of all fleet based on the City's Fleet Assignment Policy and report
back on fleet reductions by June, 1999, including all ABC's;
(92)The Commissioner of Corporate Services be requested to report back to the Budget
Committee on:
(a)the budgeted expenditures in the City for the maintenance of real property (including
housing units), facilities, fleet, plant and machinery, parks and green space, roads and other
infrastructure and the full time equivalent staff involved in the respective program areas, along
with details of existing systems and standards in use for monitoring staff productivity and
output levels, by April 30, 1999. (Maintenance Services);
(b)the establishment of a common City wide job and project costing system which includes
tracking of staff time and cost for specific jobs\tasks, and sets standards for all recurring
jobs/tasks, by June 30, 1999 (Maintenance Services); and
(c)service disruption caused to the Works Department due to delay of repairs of equipment;
(93)The City Auditor be requested to review the Terms of Reference and all correspondence
between the City and KPMG and report back to the Budget Committee on:
(a)whether the Terms of Reference have been fully complied with;
(b)whether reasonable grounds exist to terminate the project for reasons of noncompliance;
and
(c)usefulness of work completed and fair amount payable; and
(94)The Executive Director, Fleet Management Services be requested to report back on less
costly alternatives to the Fleet Management Information system currently included in the Y2K
program.
Human Resources Management:
(95)The 1999 recommended program budget for Human Resources of $22.576 million
(gross) and $21.722 million (net), comprised the following Services on a gross and net basis,
be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Employment Services6.4406.263
Employee & Labour Relations1.4071.340
Training & Organizational Development3.0793.079
Department Services9.9649.391
Access & Equity1.5011.471
Fair Wage & Labour Trades Office0.1850.178
Total Program Budget 22.57621.722
(96)The Executive Director of Human Resources in conjunction with the Chief Financial
Officer and Treasurer report back to Corporate Services Committee by June 30, 1999:
(a)providing data on the average number of sick days per employee during 1997 and 1998
and the number of employees on Long Term Disability during the same period;
(b)providing recommendations on City programs to assist employees dealing with the
impact of changes resulting from amalgamation, including the impact of downsizing; and
(c)providing information on the number of City employees who, having been placed into
new City positions, are now resigning from their positions and having to be replaced.
Information and Technology:
(97)That the 1999 recommended program budget for Information and Technology of
$36.854million gross and $32.554 net, comprised the following Services on a gross and net
basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Applications & Professional Services7.2307.230
Computer Operations & Telecommunications21.11616.817
Information & Technology Planning0.9150.915
Productivity & Support Services4.2074.207
Land Information Services2.4742.474
Executive Director's Office0.3070.307
Client Services Cluster - A, B & C0.6050.604
Total Program Budget 36.85432.554
Legal:
(98)The 1999 Recommended Program Budget of $17.613 million (gross) and $15.36
million (net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Municipal Law8.7457.544
Litigation8.8687.816
Total Program Budget17.61315.360
(99)Council confirm that the appropriate location for funds to be allocated for external
planning consultants is in the Legal budget;
(100)The City Solicitor and the Commissioner of Urban Environment and Development be
requested to report back to Budget Committee on the funds spent in 1998 for Ontario
Municipal Board appeals and the amount included in the Non-Program budget and Urban
Development budget in 1999;
(101)That every request for outside planning consultants that goes before City Council have
the maximum cost;
(102)The Commissioner of Urban Planning and Development and the City Solicitor report
to the Urban Environment and Development Committee every three months on the
expenditures to date respecting this account and further that the said report be available each
time Council considers acquiring outside planners.
Chief Administrator's Office:
(103)The 1999 recommended program budget for the Chief Administrator's Office of
$3.957million (gross) and $3.781 million (net), comprised the following Services on a gross
and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Executive Management1.5911.417
Strategic & Corporate Policy2.3662.364
Total Program Budget3.9573.781
Finance:
(104)The 1999 recommended program budget for Finance of $53.139 million (gross) and
$30.198 million (net), composed of the following Services on a gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Office of the CFO & Treasurer0.6670.564
Accounting Services8.7387.679
Budget Services3.5013.180
Development, Research & Policy0.7030.639
Pensions, Payroll & Employees Benefits6.9865.585
Purchasing & Materials Management6.3555.566
Revenue Services23.6235.054
Treasury & Financial Services2.5671.931
Total Program Budget 53.13930.198
(105)In regard to the report to Budget Committee dated March 29, 1999, "Assessment
Appeals Temporary Staff in Finance Department (Revenue Services Division)" by the Chief
Financial Officer and Treasurer, (reference 1.3.DD), the following recommendation be
adopted:
(a)The Chief Financial Officer and Treasurer be authorized to hire twenty additional staff as
casual employees for a period not to exceed six months to assist in the processing of
assessment appeals and the cost not to exceed $0.325 million will be provided from the
Transition Reserve Fund.
(106)In regard to the report to the Budget Committee dated March 28, 1999, "Revenue
Services Call Centre" by the Chief Financial Officer and Treasurer, (reference 1.3.DD), the
following recommendations be adopted:
(a)the Finance Department recruit ten additional call centre operators on a contract basis for
up to twelve months beginning May 1999 and that funds in the amount of $0.323 million be
allocated from the Transition Reserve Fund for this purpose. The Chief Financial Officer and
Treasurer be directed to report back to the Budget Committee in early 2000 on the status of
call volumes in the Revenue Services call centre;
(b)the Commissioner of Corporate Services be directed to allocate space and procure
suitable workstations for 40 call centre operators and that funds in the amount of $0.220
million be allocated from the Transition Reserve Fund; and
(c)the Commissioner of Corporate Services be directed to ensure that the computers in the
Revenue Services call centre are upgraded to allow quick access to required tax and water
systems by the end of April 1999, prior to the billing of 1999 final property taxes.
(107)The Finance Department's costs of $0.500 million for pension plan administration for
the five pension plans predating OMERS be recovered from these plans and that the Board of
Trustees be so advised.
(108)The Chair of Budget Committee and the Chair of Works and Utilities Committee, with
the Chief Financial Officer and Treasurer, convene a meeting of all parties involved in the
coordination of meter reading and further that the Chief Financial Officer and Treasurer report
back on the use of alternate technologies for meter reading.
(109)The Chief Financial Officer and Treasurer report back to the Corporate Services
Committee and the Budget Committee on the following matters:
(a)provide a methodology for the establishment of the account code structure in the City;
(b)the financial policies being implemented as part of the SAP financial system
implementation; and
(c)incorporate the above matters in her status report to the Corporate Services Committee on
the SAP system.
(110)In regard to the referral by the Strategic Policies and Priorities Committee April 6,
1999 and the communication to Budget Committee dated April 1, 1999, "Tenant Tax
Notification Reduction in 1999 Finance Department Operating Budget" from the City Clerk,
Assessment And Tax Policy Task Force, (reference 1.3.DD), the staff report to the
Assessment and Tax Policy Task Force dated March 29, 1999, incorporating the following
recommendations that result in a reduction in the 1999 Operating Budget of $0.432 million be
adopted:
(a)that the full notification of tax increases and decreases to all tenants and landlords in the
City of Toronto be undertaken again in the year of the next general reassessment (2001);
(b)that only mandatory notification to tenants and landlords of multi-residential properties
as required under the Tenant Protection Act be undertaken for 1999 and 2000;
(c)that the Province be requested to undertake the notification process and cost for all
tenants and landlords as it relates to the rent reduction provisions of the Tenant Protection
Act; and
(d)that the Province be requested to review and amend Ontario Regulation 455/98 which
requires that a ratio of 20 percent of taxes to rental income be used in the calculation of rent
reductions and ensure it reflects a more appropriate ratio for rental properties of less than 7
units and that it be completed prior to September 1999 which is the latest date for notices to
be mailed to landlords in 1999.
Council:
(111)The 1999 recommended program budget for Council of $18.643 million (gross) and
$18.598 million (net), composed of the following Services on a gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Councillors/Staff - Salaries & Benefits13.94913.949
Councillors - Global Budget3.3633.363
Councillors - General Expenses1.3311.286
Total Program Budget 18.64318.598
(112)That the Councillors Global Budget be reduced from $70,000.00 to $59,000.00 per
Councillor for a savings of $627,000.00.
(113)Official Vehicles:
(a)Vehicles used by Councillors that are representing the City on official business be at no
charge to the Councillors' budget;
(b)vehicles used for other purposes, to be charged to the Councillors' budget at $10.00per
trip;
(c)vehicles pooled by Councillors to attend official functions such as representing the Mayor
be at no charge to the Councillors' budget;
(d)fifty percent of the usage of the official vehicles be for the delivery of courier services
and the Commissioner of Corporate Services be requested to report back on the utilization and
cost of same.
(114)The courier costs be reduced by $200,000.00, and the Commissioner of Corporate
Services be requested to work out the technical aspects of same.
(a)Council budget be adjusted by $16,000.00 to reflect recommended limitations to Toronto
Conservation Authority remuneration.
(b)The by-law in respect to Councillors' salaries be changed to the normal set amount minus
the amount received from ABCs and the Toronto and Region Conservation Authority;
(c)The Toronto and Region Conservation Authority, through City Council, be requested to
review their policy of per diem and mileage allowance to its Board Members and report back
to the Budget Committee in that regard prior to the 2000 Operating Budget process;
(d)The Councillors' salary budget be adjusted in the event that the salary draw be reduced.
Mayor's Office:
(115)The 1999 recommended program budget for the Mayor's Office of $1.447 million
gross and net be approved.
Arena Boards of Management:
(116)The 1999 Recommended program budget for the Arena Boards of Management of
$4.285million (gross) and $104,200.00 (net), be approved:
Gross BudgetNet Budget
Arena Boards of Management($000's)($000's)
(Surplus)/Deficit
George Bell Arena527.4(8.1)
William H. (Bill) Bolton Arena391.7(1.8)
Forest Hill Memorial Arena571.4(92.3)
Leaside Memorial Community Gardens660.3242.3
McCormick Playground Arena488.4(3.6)
Moss Park Arena550.2(11.9)
North Toronto Memorial Arena620.2(20.3)
Ted Reeve Arena and Grounds475.2(0.1)
Total Program Budget 4,284.6104.2
(117)The current review of Arena Boards of Management governance structures include an
analysis of the following, prior to recommendations being brought forward for consideration:
(i)the financial impacts of alternative arena governance structures;
(ii)the financial impacts of alternative ice rental pricing structures;
(iii)the revenue impacts on arena operations of potential new ice allocation policies;
(iv)the financial and procedural implications of alternate models for funding arena capital
expenditures and operating deficits/surpluses, and
(v)the potential of expanding accessory operations as best practices among, or benchmarks
between, all the City's arenas to maximize potential revenues;
(118)The Arena Boards consult with the City's Year 2000 Project Office to determine
appropriate measures to ensure Y2K compliance and that the Arena Boards implement the
appropriate measures to meet this requirement within their operating budgets; and
(119)The City Auditor be requested to review the revenues and expenditures of those arenas
with large deficits, and report back to the Policy and Finance Committee with
recommendations on how those deficits may be reduced.
Toronto and Region Conservation Authority
(120)The 1999 Recommended Operating Budget of $20.701 million gross and $4.057 net,
comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Corporate Services3.0001.238
Watershed Health10.9212.760
Watershed Experience6.5280.000
Rouge Park Interim Management0.2520.059
Total Program Budget 20.7014.057
(121)The by-law in respect to Councillors' salaries be changed to the normal set amount
minus the amount received from Agencies Boards and Commissions and the Toronto and
Region Conservation Authority.
(122)The Toronto and Region Conservation Authority, through City Council, be requested
to review its policy of per diem and mileage allowance to its Board Members and report back
to the Budget Committee in that regard prior to the 2000 Operating Budget process.
(123)The Councillors' salary budget be adjusted in the event that the salary draw be
reduced.
(124)The Commissioner of Urban Planning and Development Services, in conjunction with
the Toronto and Region Conservation Authority, the Commissioner of Works and Emergency
Services, and the Chief Financial Officer and Treasurer, be requested to report back to the
Urban Environment and Development Committee on the proposal to establish the Council of
Toronto Watersheds.
Exhibition Place:
(125)The 1999 Recommended Program Budget of $36.370 million (gross) and $(.955)
million (net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Canadian National Exhibition16.076(.374)
Exhibition Place Operations9.1031.313
National Trade Centre11.191(1.894)
Total Program Budget 36.370(.955)
(126)The Board of Governors of Exhibition Place report to the Budget Committee by May
1999 on both the new revenue strategies for the Canadian National Exhibition and progress to
date on making the Canadian National Exhibition profitable;
(127)The Chief Financial Officer and Treasurer, in conjunction with Exhibition Place,
report to the Policy and Finance Committee on the status of the Canadian National Exhibition
Stabilization Reserve;
(128)The Canadian National Exhibition's contribution to the Parkland Acquisition Reserve
from revenues earned from its use of Marilyn Bell and Battery Parks for parking purposes be
waived during 1999;
(129)The Chief Financial Officer and Treasurer, in conjunction with staff of Exhibition
Place, the Toronto Region Conservation Authority, and Parks and Recreation, report on a
policy for future contributions to the Parkland Acquisition Reserve to the Policy and Finance
Committee prior to the 2000 Operating Budget process;
(130)The principle of direct allocation of costs from the Exhibition Place Program to the
Canadian National Exhibition Association be approved; and,
(131)The recommended Exhibition Place budget which provides for a 1999 surplus to the
City of Toronto of $.955 million, not be impacted by the change to direct allocation of costs
between Exhibition Place and the Canadian National Exhibition.
Heritage Toronto:
(132)The 1999 Recommended Program Budget of $5.803 million (gross) and $4.295
million (net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Museum and Heritage Services5.2493.776
Heritage Preservation.555.519
Total Program Budget 5.8034.295
(133)That the Commissioner of Economic Development, Culture and Tourism report to the
Policy and Finance Committee on a plan for the management and maintenance of Heritage
buildings and properties, as part of the restructuring implementation, given that they are
currently maintained through a number of programs including Parks and Recreation, Heritage
Toronto and Facilities;
(134)That Heritage Toronto report to the Budget Committee by April 1999 on the 1999 and
subsequent years business plan for the Pier Marine Museum; and,
(135)That the 10 percent options for service delivery adjustments not recommended for
inclusion in the 1999 Operating Budget be reviewed by the Commissioner of Economic
Development, Culture and Tourism in conjunction with the restructuring of Arts, Culture and
Heritage.
Library:
(136)That the 1999 Recommended Program Operating Budget totalling $109.805 million
(gross) and $97.953 million (net) be approved, subject to any other corporate adjustments that
may be allocated to this Program.
Gross BudgetNet Budget
Service ($, mil) ($, mil)
Administration & Support4.4624.282
Library Services105.34393.671
Total Program Budget 109.80597.953
(137)If the Toronto Library Board approves the harmonization of Sunday Service
rationalization as recommended in the report from the City Librarian dated January 25, 1999
that the additional costs of $56.5 thousand associated with service harmonization be absorbed
within the 1999 budget submission.
(138)That the City Librarian provide the requested report pertaining to potential library
closures to the Finance and Priorities Committee no later than September 1999.
(139)That the City Librarian report back to Budget Committee on room rental and options
for maximizing revenue in the context of pending corporate policy on the use of community
meeting space.
Public Health:
(140)The 1999 Operating Budget request totalling $111.821 million (gross) and $53.559
million (net), comprised of the following services be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Support Services7.8865.457
Planning and Policy8.0173.895
Family Health/Healthy Living60.83326.513
Communicable Diseases18.8238.518
Healthy Environments16.2629.176
Total Program Budget 111.82153.559
(141)(i)Before any further requests for additional funds are considered, the Medical
Officer of Health report back to Budget Committee on accommodating any additional requests
for harmonizing the remaining programs through re-prioritizing all Public Health activities
within the recommended budget envelope;
(ii)A comprehensive review of Public Health programs be referred to the Chief
Administrative Officer, and be included in the review of Public Health's mandatory/non
mandatory programs.
(142)The City request the Province to re-evaluate the prescriptiveness of the Provincial
mandatory guidelines to allow the municipality to identify and prioritize the recommended
levels of service applicable to its community;
(143)The Medical Officer of Health report to Budget Committee on any additional licensing
and registration revenues that have been identified to fund program initiatives in animal
services and be incorporated into the 2000 budget submission;
(144)The Medical Officer of Health is requested to provide a report to Budget Committee
on the possibility of generating user fees or different delivery methods to achieve the
outcomes as recommended in the provincial standards guidelines, particularly on the new
mandatory regime of public health inspections and be incorporated into the 2000 budget
submission;
(145)The Medical Officer of Health, be requested to pursue possible Federal Government
funding of public health initiatives given its large surplus and new spending in health e.g.,
public health awareness programs;
(146)Within the Grants envelope, $100 thousand for Food Access Grants be earmarked for
the express purpose of providing capital funding, on a one-time basis only, for the purchase of
refrigerators, ovens, etc., on a emergency basis for volunteers providing food to the homeless,
and that the said funding to be at the sole discretion of the Commissioner of Community and
Neighbourhood Services;
(147)The provision for a level of service for Food Safety, Tuberculosis and Needle
Exchange as recommended by the Board of Health on February 22, 1999 in the Report,
entitled "Public Health 1999 Budget", dated February 16, 1999, and detailed in report entitled
"Meeting Provincial Standards Across the City for Selected Public Health Program and
Services", dated January 18, 1999, (Reference #1.3.LL) be adjusted to a service level that
meets the Ministry's of Health's minimum program requirements as recommended as follows:
(i)Food Safety -- additional funding in the amount $391.9 thousand (gross) and
$195.9thousand (net) for 1999 and $1,084.0 thousand (gross) and $542.0 (net) for 2000 be
provided;
(ii)Tuberculosis -- additional funding of $477.7 thousand (gross) and $238.9 thousand (net)
for 1999 and $1,163.8 thousand (gross) and $581.9 thousand (net) for 2000 be provided; and
(iii)Needle Exchange -- additional funding of $185.1 thousand (gross) and $92.6thousand
(net) for 1999 and $413.5 thousand (gross) and $206.8 thousand (net) for 2000 be provided.
(148)The provision for the level of service for the Dental Program as recommended by the
Board of Health on January 25, 1999 in the Report entitled "Harmonization of Dental and
Oral Health Services" dated January 15, 1999 (Reference #1.3.LL) to harmonize in 1999
across the City by extending the hours of some or all of current clinics be approved with the
exception that no capital monies be included and that the following items be adopted to
facilitate the Budget Committee review process for the 2000 budget process:
(i)$800 thousand be added for the expansion of the Dental Program for kids and seniors in
1999 and the Commissioner of Community and Neighbourhood Services be requested to
report on whether, with this expansion, the pilot program for dental services can be included,
providing the Community and Neighbourhood Services Committee with a full review of the
expanded program, including its successes and failures, prior to year-end;
(ii)A Dental Task Force be established to set up and examine the methods of providing
dental services for the City of Toronto in the year 2000, to include an Action Plan and the cost
of same, and report thereon to the Board of Health and the Community and Neighbourhood
Services Committee in that regard;
(iii)The aforementioned Dental Task Force be comprised of the Chief Administrative
Officer, Chief Financial Officer and Treasurer, Commissioner of Community and
Neighbourhood Services, the Medical Officer of Health, and representatives from the
University of Toronto's Faculty of Dentistry, the Ontario Dental Association, Ontario Dental
Hygienists' Association, and the Society of Denturists.
(iv)The Commissioner of Community and Neighbourhood Services and Medical Officer of
Health be requested to report within three months to Community and Neighbourhood Services
Committee on the new management structure for dental services.
(v)The City Auditor be requested:
(a)to report back to the Budget Committee on a system of control for the eligibility of clients
requesting dental services; and
(b)review the dental services that are now in operation and report back to the Board of
Health prior to the Year 2000 budget deliberations.
(vi)The Ontario Dental Association be requested to:
(a)report back to the Budget Committee on the costs related to referrals and administrative
fees;
(b)provide Members of Budget Committee with a copy of the FDA "Table of Benefits"; and
(c)consult with the City to work out a plan whereupon every resident in the geographic area
requiring dental services could be looked after at a reasonable costs.
(vii)The Ontario Dental Association be requested to report back to Budget Committee and
advise whether or not dentists who are members of the Association who acquire work from
the City, are prepared to do pro-bono work for the City.
Public Transit Program:
(149)The 1999 Recommended Operating Budget of $760.720 million gross and $188.128
million net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
TTC Conventional719.545148.888
Wheel Trans41.17539.240
Total Program Budget760.720188.128
(150)The City's level of dollar subsidy remain at the 1998 approved level for Conventional
transit, net of a $0.5 million reduction to reflect anticipated traction power savings, and that
the TTC absorb any other cost pressures from other sources of funding including a fare
increase; and
(151)The Wheel Trans budget include the requested $1.5 million net increase over the 1998
levels to expand the number of trips and maintain the unaccommodated booking rate at 2
percent, as reflected in Recommendation No. (149) above.
Toronto Police Service:
(152)The 1999 Recommended Operating Budget for the Toronto Police Service of
$535.9million (gross) and $522.9 million (net), be approved;
(153)Prior to ordering the 100 unmarked vehicles and the release of the $7.5 million for
fleet purchases, the Chair, Police Services Board provide a list of the functions for the
unmarked vehicles and the number of vehicles assigned to each function;
(154)The Chair, Police Services Board report back, prior to the next budget cycle, on the
feasibility of marking some of the 731 unmarked vehicles so as to show a greater police
presence in the City;
(155)The Chair, Police Services Board report back to the Budget Committee, prior to the
next budget cycle, with a review of the clothing allowance for plainclothes officers;
(156)The Chair, Police Services Board report back to the Budget Committee prior to the
next budget cycle outlining the possibility of re-deploying Superintendent and Staff Inspector
positions to enhance the front-line officer strength;
(157)The Toronto Police Service report back to Budget Committee, prior to the next budget
cycle, on the Attendance Management Program and consider a policy for the mandatory
physical training of officers;
(158)The Corporate fund-raising for the Air Service pilot project provide for the costs of all
police personnel re-deployed to the project to prevent degradation to front-line policing and
that no additional operating costs accrue to the budget. Consideration be given to an
independent analysis for the Air Service pilot project; and
(159)The Toronto Police Service report back, prior to the completion of the 1999 budget
process, on the specific allocation of expenditures and revenues of the Budget Committee
recommended adjustments.
Theatres and Galleries:
(160)The 1999 Recommended Program Budget of $21.612 million (gross) and $1.472
million (net), comprised of the following Services on a gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
St. Lawrence Centre for the Performing Arts1.8811.120
Hummingbird Centre for the Performing
Arts (operating)10.1960
North York Performing Arts Centre5.718.352
Total Program Budget17.7951.472
Hummingbird (capital)3.8170
Total Program Budget21.6121.472
(161)The $55,000.00 requested for a one time marketing and sponsorship program for the
St.Lawrence Centre for the Arts be funded from the St. Lawrence Capital Improvement Fund;
(162)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee on the future of theatres in Toronto, including those
occupying City buildings that operate privately, by the end of 1999;
(163)The Commissioner of Economic Development, Culture and Tourism report to the
Economic Development Committee on options for governance and management of the
St.Lawrence Centre for the Arts, and strategies to generate revenue from non-revenue
producing programs such as the Forum;
(164)The Chief Financial Officer and Treasurer, in conjunction with the North York
Performing Arts Centre, report to the Policy and Finance Committee by June 1999 on the
financial performance of the North York Performing Arts Centre;
(165)The Commissioner of Economic Development, Culture and Tourism review the
operations of the two galleries (Arts Gallery of North York and the St. Lawrence Market
Gallery) and the details of their amalgamation/operating structure be subject to a further report
as soon as possible; and,
(166)The combined 1999 Operating Budgets of both galleries be reduced by a total amount
of $.236 million.
Toronto Zoo:
(167)The 1999 Operating Budget of $ 22.800 million gross and $ 7.275 million net,
comprised of the following services be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Biology and Conservation7.3296.908
Marketing and Communications 5.287.310
General Management/Administrative &
Site Services10.18410.001
Revenue0.0(9.944)
Total Program Budget 22.8007.275
Consolidated Grants Program:
(168)The 1999 Recommended Operating Budget of $44.437 million gross and $42.513
million net, comprised of the following services, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Arts and Culture Grants12.23512.180
Community Services Grants13.53313.533
Recreation Grants1.3271.327
Public Health Grants3.0433.043
Housing Grants0.9740.974
Legion Grants0.1950.195
Access and Equity Grants0.4440.444
Economic Development Grants5.1165.116
Urban Development Grants0.2840.284
Misc. City of Toronto Grants7.2865.417
Total Program Budget44.43742.513
(169)The Commissioner of Community and Neighbourhood Services provide a document to
Budget Committee members indicating how the grants' funding is disbursed and the detailed
1998 listing of grants disbursed to specific organizations;
(170)On-going under-expenditures of $898.8 thousand be reallocated within the
Consolidated Grants program to begin addressing service levelling requirements;
(171)The Public Health Program's request to expand and fully fund the restoration of Food
Access Grants not be approved, but that within the grants envelope, $100.0 thousand be
earmarked and allocated from the $898.8 thousand, for the express purpose of providing
capital funding, on a one-time basis only, for the purchase of refrigerators, ovens, etc. on an
emergency basis for volunteers providing food to the homeless, and that the said funding to be
at the sole discretion of the Commissioner of Community and Neighbourhood Services;
(172)The Toronto Arts Council's operating budget requests for an $98.0 thousand increase
for grants administration, $400.0 thousand increase for levelling up of service, and a
$43.0thousand transfer from the Loan Program, be referred to the Municipal Grants Review
Committee for consideration;
(173)The Commissioner of Economic Development, Culture and Tourism be given
authority to negotiate a purchase of service agreement with Tourism Toronto, in consultation
with the City Solicitor and the Chief Financial Officer and Treasurer;
(174)The President of Tourism Toronto report to Economic Development Committee and
Budget Committee on the progress toward achieving the implementation of a tourism levy
before the 2000 operating budget cycle;
(175)During 1999, staff of the Corporate Grants Team deal with the criteria, rationale, and
justification for the use of automatic monthly instalment payments, the timing of them, and
the application of consistent procedures in all cases where this process is utilized;
(176)During 1999, a corporate review be completed to determine the proper treatment and
funding for organizations occupying city-owned properties and that this be used in
establishing the occupancy grants policy. Implications of the policy should be incorporated
into the 2000 operating budget;
(177)The Heritage Fund report to Municipal Grants Review Committee requesting and
justifying the one-time "top-up" requested liability for 1998;
(178)As soon as results are determined for the Toronto District Board negotiations, revised
figures for the negotiated rents in Recreation Grants be provided to the Finance Department;
(179)Given that hospital grants are a provincial, not municipal responsibility, all hospital
grants be eliminated for the 1999 operating budget;
(180)As soon as the Province responds regarding the tax exemption for all Veteran's
clubhouses, Canadian, British and Allied forces, that the Chief Financial Officer and
Treasurer report to Municipal Grants Review Committee on the budget impact;
(181)The Economic and Development co-ordinator for BIA's, in consultation with the
City's Auditor and Chief Financial Officer and Treasurer, review the audit practices of the
new BIA organizations and that there be a rationalization of the audit fees following the
review during 1999;
(182)The City of Toronto communicate with the Harbourfront Corporation regarding the
upcoming end of the agreement and establish a plan of action for beyond 2001;
(183)The actual expenditures for partial graded exemption grants be reviewed and the grant
eliminated during the next five years;
(184)The Finance Department examine the past five year's claims experience for the Drain
Claim Grants and prepare estimates of the projected amount for the 2000 operating budget.
Capital and Corporate Financing, Non Program Expenditures, and Non-Program Revenues:
(185)The 1999 recommended budget for Capital and Corporate Financing of $ 330.11
million (net) be approved;
(186)The 1999 recommended budget for Non Program Expenditures of $296.39 million
(net) be approved;
(187)The 1999 recommended budget for Non Program Revenues of $449.15 million be
approved;
(188)With respect to the report to Budget Committee dated April 1, 1999, "1999 Capital
Financing Plan Tax Supported Program" by the Chief Financial Officer and Treasurer,
(reference 1.3.RR), the said report incorporating the following recommendations be adopted,
subject to final resolution by the Budget Committee on April 16, 1999:
(i)capital from current contributions be increased by $25 million for the 1999operating
budget, and approval in principle be confirmed for additional increases of $7 million, $0
million, $7 million, and $24 million in the year 2000 through 2003 respectively, totalling a
minimum of $38 million annually over the next four budget years, to continue to address the
TTC capital shortfall;
(ii)the Sheppard Subway reserve fund withdrawal rate be increased to 100 percent of project
expenditures, increasing withdrawals by $49.7 million in 1999 for a total contribution from
reserve of $198 million;
(iii)effective January 1, 1999 to December 31, 2000, the first $25 million in annual
unencumbered proceeds from the sale of surplus properties deposited in the Land Acquisition
Reserve Fund be applied to offset capital requirements for the capital program in 1999 and
2000;
(iv)the City's share of the GO Transit 1998 budget surplus, estimated at $5 million, be used
to offset debt requirements for the Year 2000 system compliance project in 1999;
(v)effective January 1, 1999 to December 31, 2000, the estimated tax supported operating
budget savings of $46.2 million due to the continued suspension of the OMERS premium in
1999 and 2000 be applied to the capital program and thereafter revert to being transferred to
the Employee Benefit Reserve;
(vi)total net debt financing (after provision for under expenditure of $50 million) for the
1999 capital program be limited to no more than $321.5 million, consisting of $110 million
baseline debt and $211.5 million in new additional debt;
(vii)the City request the second Provincial interest free loan up to $100 million, and that
such loan be used for the purposes of funding 1999 amalgamation and related capital costs;
(viii)the portion of the Y2K project attributable to the Water and Waste Water program, in
the amount of $12.4 million, be funded from respective capital financing reserves in the rate
supported budget; and
(ix)the following additional mitigating measures be pursued and reported on to further
reduce the debt financing of $321.5 million:
(a)the potential to enter into a cross border sale/leaseback of subway cars be investigated
and reported back by the Chief Financial Officer and Treasurer, and that, if implemented, any
resulting up-front proceeds be applied to reduce debt requirements for the TTC capital
program in 1999;
(b)the Province be requested to recognize the TTC capital subsidy elimination under the
"Who Does What" downloading compensation formula, which may entitle the City to ongoing
annual funding from the Community Reinvestment Fund; and
(c)the Province be urged to provide ongoing financial support to the City's unique (in
Ontario) transit system, particularly in the area of funding subway car purchases on an
ongoing basis, and that this financial support be in the form of a sustaining grant or access to
additional revenue sources.
(189)With respect to the report dated April 8, 1999, "Policy on Interest Paid on Assessment
Appeal Refunds Financial Implications of Interest Paid on Prime", from the Chief Financial
Officer and Treasurer, (reference 1.3.RR), the said report incorporating the following
recommendations be adopted;
(i)the interest on assessment appeal refunds for 1997 and prior tax years be calculated based
on the policies and rates that existed in each of the former area municipalities at that time;
(ii)that the rate of interest to be paid on assessment appeal refunds be set at the average rate
paid by the six major Canadian chartered banks on savings account balances (or a minimum
of 1 percent), as determined by the Chief Financial Officer and Treasurer, from time to time;
(iii)that the City of Toronto pay interest on assessment appeal refunds from 1998 and 1999
at a rate of 1 percent retroactive to January 1, 1998;
(iv)that the Province of Ontario be responsible for the amount of interest earned on an
overpayment due to the time lag between the filing of an assessment appeal and the final
disposition of the appeal by the Assessment Review Board;
(v)that the Province of Ontario be requested to reimburse the City for interest earned from
the date of overpayment to the date of receipt by the City of the Notice of Decision;
(vi)that By-law No. 29097 of the former City of North York, which allows for the payment
of interest on assessment appeal refunds for properties in the former City of North York, be
amended to reflect the changes as set out in Recommendations Nos. (2) and (3) above;
(vii)that the former City of Toronto's Municipal Code be amended to provide that any
overpayments made on, or after, January 1, 1998, which are eligible for assessment appeal
refunds, shall have the interest applied from the day the overpayment is made;
(viii)that the City Solicitor be authorized to submit the necessary by-law to give effect to
these recommendations.
(190)With respect to the communication dated April 6, 1999, "School Tax Sub-Committee
Recommendations: City of Toronto 1999 Operating Budget respecting Children's Services
and School rents Master Service Agreement and Related Agreements", from the City Clerk,
(reference 1.3.RR), Recommendations Nos. (3), (4), and (5) be adopted, viz:
(i)that the Master Agreement be ratified as soon as possible and that the City not be
confined to $3.70 per square foot for child care spaces used to provide child care services;
(ii)that the City have security of tenure for City programs such as Day Care and Community
and Recreation space;
(iii)that the Chief Financial Officer and Treasurer, and other appropriate staff including
Children's Services, Public Health and Parks and Recreation review the opportunities for
service exchanges between the City and the School Boards, i.e., hydro, water, and garbage
pick-up;
and further:
(iv)that City Council support the School Boards in their efforts to have their temporary
borrowing costs reflected in the funding allocation formula;
(v)the report dated April 7, 1999, "Financial Relationship between the City of Toronto and
School Boards" by the Chief Financial Officer and Treasurer, (reference 1.3.RR), be received.
(191)With respect to the report dated April 1, 1999, "Annual Sinking Fund Levies for
1999", from the Chief Financial Officer and Treasurer (reference 1.3.RR), that the said report
incorporating the following recommendations be adopted:
(i)the 1999 Sinking Fund Levies, as detailed in the report, be approved;
(ii)no reduction of Sinking Fund Deposits be approved for 1999; and
(iii)the appropriate City of Toronto officials be authorized to take the necessary actions to
give effect thereto.
(192)The City of Toronto's 1999 contribution to the Greater Toronto Services Board
(GTSB) of $550,000.00 be approved for inclusion in the Non-Program Expenditures budget.
(193)Further to revised estimates of Provincial downloading costs and the recent Provincial
announcements on Local Services Realignment (LSR):
(i)a Provincial Local Services Realignment section be established in Non Program
Expenditures to include the following:
(a)$13.20 million recoverable from Public Health;
(b)$ 5.90 million recoverable from Ambulance Services;
(c)$ 2.50 million as a reserve for adjustments to the Provincial subsidy;
(ii)the budget for the cost of the Assessment Function downloaded by the Province in Non
Program Expenditures be increased by $1.06 million; and
(iii)that staff be directed to allocate the corporate recovery charges from Public Health and
Ambulance Services to the appropriate program budgets, following approval of the 1999
Operating Budget.
Parking Tags:
(194)The 1999 Recommended program Budget for Parking Tag Operations of $ 25.938
million (gross) and $26.211 million (net revenues), comprised the following services on the
gross and net basis, be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Non-Program Expenditures:
- Parking Tag Operation (City Finance)4.4904.490
- Parking Enforcement Unit (Police Services)21.44821.448
Non-Program Revenues:
- Parking Tag Revenues(52.150)
Total Program Budget 25.938(26.212)
(195)The Parking Enforcement Unit expenditures be approved as submitted on the basis that
the program improve productivity in parking tag issuance so as to generate an additional $1
million in revenues, pro-rated to result in a $500,000.00 increase in 1999 budgeted revenues
and the Budget Analyst be directed to work with the Parking Enforcement staff to ensure that
this revenue target is met at year end and provide an updated report to the Budget Committee
in September, 1999 in that regard.
TEDCO:
(196)The 1999 Operating Budget for the Toronto Economic Development Corporation
(TEDCO) of $6.177 million gross expenditures, $8.374 million revenues, and a retained
surplus of $2.197 million (as detailed in Appendix A and summarised below), be approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
TEDCO6.177(2.197)
(197)With regards to an additional reduction target of $103,000.00 agreed to by TEDCO
and recommended by the Budget Committee:
(i)TEDCO be given the flexibility to apportion the revised additional reduction target of
$103,000.00 to expenditure line items in the manner it considers most appropriate;
(ii)the expenditure reductions of up to $103,000.00 be restored, if necessary, contingent on
the 1999 actual surplus exceeding the budgeted surplus of $2,196,300.00.
(198)TEDCO report to the Budget Committee in 1999 on appropriate statistics and
performance measures that would indicate how TEDCO's operations compare with industry
standards;
(199)With respect to the study currently being undertaken by the Chief Administrative
Officer and the Economic Development Committee regarding TEDCO's governance
structure, its future role and its financial accountability to the City:
(i)the Chief Financial Officer and Treasurer be requested to determine the financial
implications of the recommendations of the study;
(ii)the Chief Financial Officer and Treasurer, in consultation with TEDCO, report to the
Budget Committee on the necessary adjustments to TEDCO's approved 1999Operating
Budget, to reflect the financial implications of the study;
(200)The City Solicitor, in consultation with the Chief Financial Officer and Treasurer,
report to the Budget Committee, for its regular business meeting scheduled for May 25, 1999,
on the most appropriate process for the disposition of grants/subsidies in TEDCO's portfolio
of grants/subsidies to third parties; and
(201)The Chief Financial Officer and Treasurer, in consultation with TEDCO, report to the
Budget Committee on the necessary adjustments to TEDCO's approved 1999 Operating
Budget, to reflect the recommendations of the report.
Toronto Parking Authority:
(202)The 1999 Recommended Operating Budget for the Toronto Parking Authority of
$30.726million (gross, before contributions to City and retaining earnings) and
($29.593)million (net), comprised of the following Services on a gross and net basis, be
approved:
Gross BudgetNet Budget
Service($, mil)($, mil)
Off-Street Parking28.383(16.159)
On-Street Metered Parking2.343(13.434)
Total Program Budget 30.726(29.593)
(203)The Chief Administrative Officer, in consultation with the President, Toronto Parking
Authority ensure that the appropriate staff are made available to process expeditiously all legal
and other requirements to give effect to changing the by-laws respecting a new rate policy for
the City.
Water and Waste Water:
(204)The 1999 Recommended Operating Budget for Water and Waste Water of
$442.033million (gross) and $0 million (net), comprised of the following Services on a gross
and net basis, be approved:
|
Gross Budget
($, mil) |
Net Budget
($, mil) |
Water |
|
|
Water Production |
52,567.1 |
52,567.1 |
Water Distribution |
70,552.0 |
70,552.0 |
Administration & Other |
27,192.5 |
27,192.5 |
Capital Financing |
51,722.6 |
51,722.6 |
Total Water Expenditures |
202,034.2 |
202,034.2 |
Revenues |
(202,034.2) |
(202,034.2) |
Net Total - Water Program |
0.0 |
0.0 |
|
|
|
Waste Water |
|
|
Wastewater Treatment |
84,735.4 |
84,735.4 |
Wastewater Collection |
38,173.2 |
38,173.2 |
Administration & Other |
28,258.2 |
28,258.2 |
Capital Financing |
88,832.4 |
88,832.4 |
Total Waste Water Expenditures |
239,999.2 |
239,999.2 |
Revenues |
(239,999.2) |
(239,999.2) |
Net Total - Waste Water Program |
0.0 |
0.0 |
(205)The 1999 Recommended Operating Budget for Water and Waste Water of
$442.033million (gross) and $0 million (net), comprised of the following Services on a gross
and net basis, be approved:
(206)The General Manager, Water and Waste Water, in conjunction with the Chief
Financial Officer and Treasurer report back to Budget Committee by June 30, 1999 on the
following matters:
(a)savings realization schedule for the years 1999 to 2003 in relation to the Best Practices
Program, and the initiation of the Program for District operations;
(b)the extent, nature and impact of water loss in the distribution system relating to the
former City of Toronto; and
(c)the overall financial impact of the termination of industrial waste agreements;
(207)(From the Chief Financial Officer and Treasurer's report "Financing the 1999 Water
and Waste Water Capital and Operating Budgets" dated March 22, 1999 to Budget
Committee, (refer section 1.3.UU)):
In the absence of capital expenditure reductions in 2000 and 2001:
(a)the capital financing strategy as outlined in Option C(ii) and table 12 of the report, which
provides for a combination of debenture financing (in the amount of $65.0 million over the
2000-2003 capital works plan) and an increase in the average water rate (projected at 2.0
percent in the years 2000 and 2001), be endorsed in principle;
(b)the combined water and sewer rates, and the rate charges to flat rate customers, be
increased by 2.0 percent effective January 1, 2000; and
(c)the rate increases for 2001 and debenture financing proposed, as shown in
recommendation (a) above for the years 2000 and 2001, be subject to a review of the
2000-2004 Water and Waste Water Program requirements prior to approval;
(208)The Chief Financial Officer and Treasurer, in consultation with the General Manager
Water and Waste Water be requested to consider spreading the capital expenditures more
evenly over five years; and
(209)The Chief Financial Officer and Treasurer, and the Commissioner of Works and
Emergency Services be required to provide a defined list of policies upon which the Water
Rate can be based; and, the Chief Financial Officer and Treasurer be requested to submit a
policy statement in this regard.
Background:
The 1998 operating budget maintained service levels at 1997 levels and achieved a zero
budget increasewith the use of a $50 million grant and $69 million loan from the Province.
The 1998 operating budget absorbed a net impact of $131 million of Provincial operating
budget downloading along with other City budget pressures. Amalgamation savings were
targeted over three years to be 10 percent of the gross expenditures of the amalgamating
programs or $150 million with approximately $50 million budgeted to be realized in 1998 to
offset budget pressures.
1999 Operating Budget Process:
The preparation of the 1999 operating budget began in late summer 1998 with the creation of
a budget forecast for 1999. This forecast identified $267 million in net pressures in a
presentation to Council in November 1998 that set the context for the 1999 operating budget
process.
In the Fall of 1998, departments and their respective program areas were issued instructions to
prepare a detailed 1999 operating plan and submission that included continued restructuring
targets together with a '10 percent options' list - items prioritized that could be considered for
the 1999 budget, if necessary.
Through January and February 1999, staff in the Budget Services Division of the Finance
Department reviewed each program submission against the 1998 approved budget. Budget
staff assessed the budget pressures now totalling $180 million and worked with program
managers to identify potential further savings and made recommendations for final program
review.
Detailed program reviews were performed from February 8-12, 1999, resulting in
recommended adjustments being made to the program submissions. A consolidation of the
City's budgetary position determined that a corporate 'gap' of $95 million existed.
The Senior Management Team developed a package of budget savings that reduced the 'gap'
to $63 million and recommended the use of Provincial assistance to bring the budget to a zero
tax increase for 1999. This resulted in the 1999 recommended Corporate Budget.
The recommended Corporate Budget was submitted to the Budget Committee for its review
beginning February 9, 1999 and throughout the week of February 22, 1999. The recommended
Corporate Budget, together with Budget Committee's preliminary motions, were referred to
Standing Committees and Community Councils for their consideration. Recommendations
arising out of these deliberations were forwarded to the Budget Committee for consideration
at its wrap-up sessions of April 6 to 8, 1999, when recommendations were finalized.
Further to the Budget Committee meeting of April 8, 1999, staff incorporated best estimates
of the financial impact of the March 23, 1999, provincial announcement. Appendix A outlines
the City's 1999 recommended gross expenditures, revenues and net expenditures, adjusted to
reflect the Provincial subsidy amendments.
1999 Budget Highlights:
(1)No tax increase in 1999
(2)Reliance on Provincial Operating Budget Support Eliminated
As noted previously, the City used $109 million of Provincial support in the form of a $50
million grant and $59 million of the provincial loan (originally $69 million but reduced as a
result of provincial upload for supportive housing costs). The Provincial funds were provided
to bridge the City through the amalgamation period and to deal at the same time with the
significant impact of provincial downloading. These funds are not recurring.
The Provincial announcement of March 23, 1999 provides ongoing provincial subsidy to
public health and ambulance services that has allowed this budget to not use any of the second
$100 million Provincial loan in this operating budget.
(3)Core Services Maintained
There are a wide variety of services and programs that the City is mandated to provide by
Provincial legislation, such as homes for the aged, hostels, daycare, and welfare. There are
other services that our residents and taxpayers require as basic hard service infrastructure,
namely, roads, bridges, sidewalks, parks, community centers.
This budget has been developed to maintain core services.
(4)Amalgamation Savings Continue
$72.5 million has been achieved in amalgamation savings with this budget. The amalgamation
target of $150 million focussed on achieving savings from three areas: $130million from
organization restructuring; $10 million from service rationalization and $10 million from
service harmonization.
In 1998, amalgamating programs met their FTE targets as budgeted. $48 million of
amalgamation savings were budgeted with a target reduction of 1248 FTEs. The June and
September variance reports outlined those program areas with particular challenges where
either the FTE or salary savings would not be met.
1999 restructuring targets were set to ensure that the full 10 percent reductions would be met
within the three year time horizon in the restructuring plan. $72.5 million of amalgamation
savings are budgeted in 1999. A total of $120.7 million has been budgeted in 1998 and 1999
excluding service harmonization.
Appendix B demonstrates the detailed program targets and progress towards achieving the
overall 10 percent target for the organization restructuring and service rationalization efforts
to date.
Impacts that demonstrate that amalgamation is working:
(i)Senior management has been reduced by 60 percent (381 to 164);
(ii)Savings in insurance and banking services of $12M annually;
(iii)$30 M in collapsed leases and property sales;
(iv)A streamlined development process in the City of Toronto; and
(v)25 percent more investment inquiries from business.
(5)Key Services Harmonized
This budget addresses the harmonization of key services which have been identified as part of
the $150 million in amalgamation savings. The significant services harmonized in this
operating budget include: residential garbage collection, sidewalk snow clearing, windrow
clearing, parks and recreation fees, commercial garbage collection and corporate grants.
Appendix C outlines the total costs or (savings) over the period 1999, 2000 and post 2000 that
relates to the harmonization of each of these key areas. Harmonization of these key services
results in total savings of $.49 million in 1999 and costs of $2.3 million in 2000 and $5.3
million for the years 2001 to 2003 inclusive.
The following summarizes Budget Committee recommendations respecting the various
service harmonization areas:
Solid Waste Harmonization:
(a)Effective September 1999, the Budget Committee has recommended once per week
pickup of garbage collection; once every two weeks for recyclable material for savings of
$533k in 1999 and further savings of $1.1M in 2000;
(b)It is also recommended that twice a week collection be implemented in up to one third of
the City in Summer 2000 at a cost of $800k in 2000;
(c)The net impact of these recommendations in 2000 will be a net saving $300k;
(d)Yard waste will be picked up once a week from mid April to May 31 and October 1 to
November 30; and once every two weeks in between, resulting in savings of $200k in 1999;
(e)Budget Committee has recommended to provide this service only to low density
residential properties where only disabled persons reside. This is an increase to the Program's
budget of $25k in each of the years 1999 and 2000 to provide this service in Scarborough,
Etobicoke, York and East York. This cost is to absorbed by the Program;
(f)The Budget Committee has recommended a three year phase in of harmonizing the City's
approach to commercial garbage collection. Currently approximately 22,000 small
commercial properties are served by City services distributed as follows: 14,000 in former
Toronto; 900 in former North York; 3000 in former Scarborough; 1345 in former Etobicoke;
1645 in former York and 1200 in former East York;
(g)For these 22,000 businesses currently receiving garbage collection, this service will
continue to be delivered by the City through 1999 and 2000;
(h)In 1999, a fee will be charged on a mandatory basis to all businesses receiving greater
than twice a week collection (generally in former Toronto, Etobicoke and York) effective July
1, 1999 as follows: three times per week - $ 150.00; four times per week - $300 ; five times
per week - $600.00; six times per week - $800.00;
(i)In 2000, the annual fee charged on a mandatory basis to all businesses receiving greater
than twice per week collection will be as follows: three times per week - $300.00; four times
per week - $ 600; five times per week - $1200.00; six times per week - $1600.00; and
(j)In 2001, the Commissioner of Works and Emergency Services will report on how to
complete the harmonization of garbage collection to all small commercial businesses in the
City.
Winter Maintenance:
(a)The Budget Committee has recommended that all sidewalks - local and arterial - in the
City be cleared of snow eight times per year within 4 years of the Winter 1999/2000 season.
An additional $8 million will be required to be added to the budget as follows;
1999-$250,000; 2000 - $2 M; 2001 - $2 M; 2002 - $2 M; 2003 - $1.5M;
(b)In Winter 1999/2000, those areas of the City that received sidewalk snow clearing
services will be harmonized to eight clearings per year (North York will be adjusted to eight
from the current fourteen; East York will be adjusted to eight from six; Scarborough and York
remains the same);
(c)In Winter 1999/2000, year one of the expansion has been provided
(d)The Budget Committee has recommended that windrow clearing four times per season be
expanded to all areas of the City where it is technically feasible i.e., non permit parking areas
at an annualized cost of $1.6M with $400k in the 1999 operating budget. For Winter
1999/2000, all of the former Etobicoke and parts of Toronto, York and East York will receive
windrow snow clearing; and
(e)The Budget Committee has recommended a $1M expansion to the City's snow removal
program in permit parking areas of the City. ($250k in 1999; $750k in 2000 and increased
removal capability of $160K in 1999).
Recreation Fees:
(a)The Budget Committee has recommended Option B as described by Parks and Recreation
staff. Effective September 1, 1999, this option provides for free recreation programs for
children and youth while retaining fees for adults at a harmonized rate plus 20 percent. This
option will cost the City $800k in 1999 and an additional $1.1 M in 2000. There may be
increased demand that results from implementation of this option. The Budget Committee has
recommended a reserve amount of $300k to provide for this potential increased demand; and
(b)This option will collect fees of $2.1M from the former Toronto; and reduce fees collected
by $949k in former North York; $347k in former Scarborough; $2.0 M in former Etobicoke;
$246k in former York; and $547k in former East York.
Permit Parking Fees:
(a)Residential on street parking fees are recommended by the Budget Committee will
harmonize to an annual fee of $84. For former Toronto, this fee will increase from the current
annual fee of $60. For former Etobicoke and East York, the rates will decrease from levels of
$120 and $ 100k respectively. This recommendation will increase revenues in 1999 of $810k
and a further $578k in 2000;
(b)Vending Box fees are recommended by the Budget Committee to be harmonized at
$18.50 per box commencing in 2000, generating additional revenue of $71,300.00;
(c)Road allowance fees are recommended by Budget Committee to be harmonized effective
June 1999 raising $221k in 1999 and a further $191k in 2000;
(d)Residential boulevard fees are recommended to be harmonized to an annual fee of $84.
This recommendation would be effective January 2000 and raise $659k in 2000
predominantly in former Toronto ($523k); former York ($133k); former East York of ($18k)
and decreases in Etobicoke of $21k; and
(e)Commercial boulevard parking fees are recommended at $290 downtown and $220 for
all other areas of the City to raise $100k in 1999 and a further $200k in 2000.
Public Health:
(a)The Budget Committee has recommended the expansion of the dental treatment programs
formally in North York, and in Toronto at a cost of $800k in 1999. The expansion is
recommended through existing clinics with longer hours. No capital costs are recommended
for new clinics until a full review is done on how the program should be delivered in 2000. A
Task Force has been recommended to assist the Budget Committee in time for the 2000
operating budget;
(b)The Budget Committee has recommended the harmonization and expansion of the
Tuberculosis program to meet the mandatory programs of the Ministry of Health at the
minimum level as outlined in the staff report. The gross cost of this recommendation is $478k
in 1999 with a further cost of $686k in 2000 for a total cost of $1.164M. The service
harmonization results in increased service to former Toronto ($372k); North York ($268k);
Scarborough ($256k); Etobicoke ($151k); York ($70k); East York ($47k). This program
should be eligible for new provincial subsidy;
(c)The Budget Committee has recommended the harmonization and expansion of the
Needle Exchange program to meet the mandatory programs of the Ministry of Health at the
minimum as outlined in the staff report. The gross cost of this recommendation is $185k in
1999 with a further cost of $228k in 2000 for a total cost of $413k. The service harmonization
results in increased service to former North York ($86k); Scarborough ($160k); Etobicoke
($94k);York ($43k); and East York ($31k). This program should be eligible for new
provincial subsidy; and
(d)The Budget Committee has recommended the harmonization and expansion of the Food
Safety Program to meet the mandatory programs of the Ministry of Health at the minimum
level as outlined in the staff report. The gross cost of this recommendation is $392k in 1999
with a further cost of $692k in 2000 for a total cost of $1.084M. The service harmonization
results in increased service to former Toronto ($645k); North York ($49k); Scarborough
($320k); Etobicoke ($70k). This program should be eligible for new provincial subsidy.
Consolidated Grants:
(a)1998 surplus funds in the Consolidated Grant program totalling $.9 million has been
recommended by the Budget Committee for reallocation between the existing grant envelopes
to begin the leveling of grant funding City-wide.
(6)Other Highlights
The 1999 Recommended Operating Budget reflects the following changes:
Current Service Priorities, Expansions and Enhancements:
(a)Absorption of the 1998 Budget deficit/Provincial Loan carry forward ($109 million);
(b)Absorption of Provincial downloading pre March 23, 1999 ($40.8 million);
(c)Reduced Social Housing mortgage costs ($5.6 million);
(d)Increased cost of daycare in schools ($3.3 million);
(e)Implementation of Golden Task Force recommendations on homelessness ($5.1 million);
(f)Increased cost of Police, Fire and Zoo wage settlements ($13.6 million);
(g)Increased cost of waste disposal ($2.9 million);
(h)Millennium project funding ($2.85 million gross and $.85 million net);
(i)Increased tax deficiencies ($34 million);
(j)306 front-line police officers - 170 replacements from attrition and 136 new positions
($.4 million);
(k)Wheel Trans service expansion to maintain unaccommodated rate of demand at 2 percent
($1.5 million);
(l)City contribution to the Greater Toronto Services Board ($.6 million);
(m)Etobicoke Secondary Plan ($.1 million);
(n)Expansion of Healthy Babies, Healthy Children and Provincial Food Services programs
with full provincial funding ($3 million gross and $0 net);
(o)Operating costs for the opening of Fairmount,, Trinity-Bellwoods, Oakdale and Antibi
recreation centres and Burrow's Hall Library ($ .3 million);
(p)Re-opening of Robertson House;
(q)Year 2 of a 10 year plan to address Provincial downloading of the TTC with $25 million
in new Capital from Current funding redirected from other non-program expenditure savings;
and
(r)Increased funds to accelerate the processing of tax appeals ($.3 million from Transition
funding, $0 net)
Savings:
(i)Welfare caseload decrease to 74,500 ($12.2 million);
(ii)Councillor office budgets reduced from $70,000 to $59,000 each and reductions to other
Council expenses ($.9 million);
(iii)Reduced corporate contingency ($15 million);
(iv)General reductions from cost-savings and efficiencies ($5.4 million); and
(v)Reduction in Fire services costs from improved management of absenteeism,
restructuring and efficiencies ($2.5 million).
Revenue Changes:
(i)Increased Provincial Offences revenue ($8.0 million);
(ii)Reduced recycling revenues ($2.8 million);
(iii)Increased building permit fees ($6.5 million);
(iv)Increased ferry, golf and ice rental revenues ($1.6 million);
(v)Increased Parking Authority revenue ($11.7 million);
(vi)Increased tonnage for waste disposal ($7.1 million);
(vii)Increased investment income ($15 million); and
(viii)Additional revenue from parking tag fines; birth and death certificates and marriage
license fees ($.7 million)
(7)New Provincial Subsidy Reflected
Overview - Provincial Announcement:
On March 23, 1999 the Province announced a new partnership arrangement to deliver
ambulance and public health services. Effective January 1, 1999, the Province will share 50
percent of municipal costs for public health and ambulance approved by the Ministry of
Health. Since the announcement, staff from the City have been working with provincial staff
to determine details of the eligible expenditures. At this time, we have not received conclusive
information about these programs. Given the need to finalize the 1999 Operating Budget,
staff's best estimates have been incorporated into this report and into the affected program
areas.
In summary, the Provincial announcement of March 23, 1999 provides for $76.3 million of
new subsidy for the City's Public Health and Ambulance programs effective January 1, 1999.
It also creates additional costs of $5.44 million to the Children's Services program,
representing a change to the cost-sharing formula for administration from 80/20 to 50/50 and
the cost of pay equity implementation.
In addition, the Ontario Property Assessment Corporation costs have increased by $1.059
million relating to the Property Assessment function. There is a $2.45 million addition to the
Ambulance program for service expansion initiatives. A $2.502 million line item retained as a
reserve for adjustments to provincial subsidy is strongly recommended to provide for potential
future adjustments to the cost-sharing arrangements.
As a result, the net benefit to the City amounts to $62.231 million. Therefore, the Provincial
loan is no longer required to offset the 1999 operating budget pressures. To balance the 1999
operating budget, it is proposed to eliminate the transfer from the Transition Reserve Fund in
the Capital and Corporate Financing program by the amount of $62.231 million. The impact
of Provincial Announcement of March 23, 1999 is outlined in Appendix D.
The Province will now cost share the Ambulance program on a 50 percent basis effective
January1, 1999.
To achieve the full Provincial funding allocation, and to be consistent with Public Health,
Corporate charges of $5.9 million have been added to the Ambulance program. The Corporate
charges were based on 3.0 percent of total Corporate administration costs. The costs will be
recovered through Non-Program expenditures, resulting in no net impact to the budget.
The Province will also cost share on a 50 percent basis, two new programs; the Paramedics for
Re-direct ($2.7 million) and Critical Care Transportation ($0.4 million). The revised program
budget was approved by the Budget Committee at its meeting of April 16, 1999.
The net change from Budget Committee's 1999 Recommended Budget is a $8.350 million
increase to gross expenditures, offset by a $32.465 million increase in revenues, for a net
reduction of $24.114 million.
Children's Services:
Previously, the Province provided 80 percent funding for the administration component of the
Children's Services program. On March 23, 1999, the Province announced that the cost
sharing for administration will now be provided on a 50/50 basis, effective July 1, 1999.
Municipalities will cost share 50 percent of the administrative costs for fee subsidies, wage
subsidies, special needs resourcing and resource centres.
The preliminary estimate of the annualized impact of the child care administration to the City
is $3.44 million net. The annualized amounts have been incorporated into the 1999
Recommended Budget. A more precise calculation of the 1999 impact will be forthcoming
when actual negotiations with the provincial area office transpire. This will identify the costs
approved for cost sharing and the actual date of transfer for the downloaded programs.
Although not specifically referenced in the March 23, 1999, announcement, the Province has
advised that there will be an annualized increase in the wage subsidy program currently being
cost shared 80:20 with the Province to reflect the funding of pay equity obligations for eligible
community child care programs up to January 1, 1998. The Province has not yet confirmed the
actual increase in wage subsidy costs resulting from the pay equity adjustments. However, the
department estimates that the annualized net increase to the City will be approximately $2.0
million. This has been incorporated into the 1999 Recommended Budget. A detailed estimate
will be provided once the Province provides more information concerning recipients of the
wage subsidy.
The impact of the additional administrative cost sharing of $3.44 million and the additional
$10.0 million (gross) and $2.0 million (net) for pay equity results in a net increase of $5.44
million.
Ontario Property Assessment Corporation:
The Province has advised that the cost of providing assessment services has increased. The
Ontario Property Assessment Corporation (OPAC) is responsible for the provision and billing
of assessment services directly to municipalities.
OPAC will recover its costs based on a formula provided by legislation. The formula is based
on the current assessment roll. The impact on the City's budget is as follows:
1999 Recommended Budget (per Budget Committee)$24.70 million
Revised Provincial Forecast$25.759 million
Increase$1.059 million
The impact of $1.059 million has now been incorporated into the Non-Program expenditures
in the 1999 Recommended Budget.
Non-Program Adjustments :
In addition to the increased costs for the Property Assessment function, the following
adjustments have been made to the Non-Program area:
(a)A $2.502 million line item in Non-Program retained as a reserve for adjustments to
Provincial subsidy has been provided in the 1999 Recommended Budget. Since the Provincial
numbers are subject to fine-tuning adjustments as more details are known, it is strongly
recommended to set aside this amount to mitigate potential budgetary impacts from further
adjustments in the Provincial cost sharing arrangements; and
(b)An expenditure recovery of $19.1 million has been incorporated into the 1999
Recommended Budget to recover the Corporate charges allocated to the Public Health
program ($13.2 million) and to the Ambulance program ($5.9 million).
Net Impact on the 1999 Budget:
As indicated in Appendix D, the net impact of the Provincial announcement on the City's
1999 Operating Budget is a benefit of $62.231 million. Prior to the Provincial announcement,
the 1999 Recommended Budget tabled at the Budget Committee included a recommendation
to offset the $62.8 million residual amount by using a portion of the available Provincial loan.
As a result of the new Provincial funding, the Provincial loan is no longer required to offset
operating budget pressures. Therefore, a transfer from the Transition Reserve Fund within the
Corporate and Capital Financing program is not required for 1999.
Conclusion:
The 1999 Recommended Operating Budget presents a zero tax increase for 1999 and
eliminates reliance on Provincial assistance in the Operating Budget. This has been
accomplished while achieving the harmonization of key services such as garbage collection,
snow removal, recreation and public health programs and expanding or enhancing current
services. Continued progress in the City's 3 year restructuring plan resulting in additional
1999 amalgamation savings of $72.5 million together with savings from efficiencies and
additional revenue generation have enabled the City to maintain its core services delivered to
the public.
Contact Name:
W. A. Liczyk, Chief Financial Officer and Treasurer, 392-8773.
The Strategic Policies and Priorities Committee submits the following communication (April
19, 1999) from the City Clerk:
City Council, at its meeting held on April 13, 14 and 15, 1999, had before it Clause No.1 of
Report No.3 of The Audit Committee, headed "Review of Staff, Councillors' and Mayor's
Office Expenses".
Council directed that this Clause, together with the following motions, be referred to the
Budget Committee for further consideration, with a request that all Members of Council be
advised when the Budget Committee will be dealing with this matter:
Moved by Councillor Duguid:
"That the Clause be amended by:
(1)adding to Recommendation No. (3) of the Audit Committee the words 'and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation', so that such recommendation shall now
read as follows:
'(3)the City Clerk, in the outline of the purpose of the global office budget requested in
Recommendation No. 3(d) of the report (January 15, 1999) from the City Auditor, clarify in a
detailed manner what is permitted and what is not, particularly, whether a Councillor paying
for City pins and T-Shirts for community groups promoting the City, or a Councillor paying
for the costs of advertising activities done by local groups, would be permitted, and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation;'; and
(2)adding to Recommendation No. (7) of the Audit Committee the words 'provided that
those Members of Council who require office space in the former Civic Centres due to the
geographical location of their Wards are not unfairly discriminated against with regard to any
cost allocations for that space', so that such recommendation shall now read as follows:
'(7)the Commissioner of Corporate Services, in her expected report on charge-back for all
office space, base the report on a policy of full-cost accounting for such space for all Members
of Council, provided that those Members of Council who require office space in the former
Civic Centres due to the geographical location of their Wards are not unfairly discriminated
against with regard to any cost allocations for that space.' "
Moved by Councillor Mahood:
"That Recommendations Nos. (5) and (7) of the Audit Committee be referred to the
appropriate Standing Committees for consideration."
(Clause embodied in Report No. 3 of the Audit Committee,
as adopted by the Council of the City of Toronto at its meeting
held on April 13, 14 and 15, 1999, entitled "Review of Staff,
Councillors' and Mayor's Office Expenses")
(City Council on April 13, 14 and 15, 1999, referred this Clause, together with the following
motions, to the Budget Committee for further consideration, with a request that all Members
of Council be advised when the Budget Committee will be dealing with this matter:
Moved by Councillor Duguid:
"That the Clause be amended by:
(1)adding to Recommendation No. (3) of the Audit Committee the words 'and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation', so that such recommendation shall now
read as follows:
'(3)the City Clerk, in the outline of the purpose of the global office budget requested in
Recommendation No. 3(d) of the report (January 15, 1999) from the City Auditor, clarify in a
detailed manner what is permitted and what is not, particularly, whether a Councillor paying
for City pins and T-Shirts for community groups promoting the City, or a Councillor paying
for the costs of advertising activities done by local groups, would be permitted, and the City
Clerk consider the procedures followed by Members of Parliament and Members of Provincial
Parliament when considering this recommendation;'; and
(2)adding to Recommendation No. (7) of the Audit Committee the words 'provided that
those Members of Council who require office space in the former Civic Centres due to the
geographical location of their Wards are not unfairly discriminated against with regard to any
cost allocations for that space', so that such recommendation shall now read as follows:
'(7)the Commissioner of Corporate Services, in her expected report on charge-back for all
office space, base the report on a policy of full-cost accounting for such space for all Members
of Council, provided that those Members of Council who require office space in the former
Civic Centres due to the geographical location of their Wards are not unfairly discriminated
against with regard to any cost allocations for that space.' "
Moved by Councillor Mahood:
"That Recommendations Nos. (5) and (7) of the Audit Committee be referred to the
appropriate Standing Committees for consideration.")
(City Council on March 2, 3 and 4, 1999, deferred consideration of this Clause to the next
regular meeting of City Council to be held on April 13, 1999.)
--------
(Clause No. 2 of Report No. 2 of the Audit Committee)
The Audit Committee recommends that:
(1)the following report (January 15, 1999) from the City Auditor be adopted;
(2)staff, Members of Council and the Mayor's Office be requested to refund all monies
which they have received for expense claims for which proper supporting documentation was
not submitted, or for matters which do not comply with Council's policy and accepted
business practices;
(3)the City Clerk, in the outline of the purpose of the global office budget requested in
Recommendation No. 3(d) of the report (January 15, 1999) from the City Auditor, clarify in a
detailed manner what is permitted and what is not, particularly, whether a Councillor paying
for City pins and T-Shirts for community groups promoting the City, or a Councillor paying
for the costs of advertising activities done by local groups, would be permitted;
(4)the City Auditor, in consultation with the Chief Administrative Officer and the City
Solicitor, report to the Audit Committee on a policy on the receipt of donations of cash,
goods, services and other benefits by Members of Council; and
(5)a charge-back fee be established immediately for the City's limousine service;
(6)Council request that the City of Toronto Act, 1997 be amended to delete the provision
that Members of Toronto City Council receive a third of their salary tax-free;
(7)the Commissioner of Corporate Services, in her expected report on charge-back for all
office space, base the report on a policy of full-cost accounting for such space for all Members
of Council.
The Audit Committee reports, for the information of Council, having:
(1)requested the City Auditor to:
(a)report to the Audit Committee on whether the cost of design, lay-out and printing of
Councillors' newsletters being done by the City Clerk is on a full cost recovery charge-back
basis;
(b)report to the Audit Committee on the establishment of a charge-back policy for those
Councillors who use civic space for second offices;
(c)clarify that senior staff cannot receive a car allowance and a full mileage allowance, and
report thereon to the Audit Committee, at its meeting to be held on April 7, 1999;
(2)directed that the Audit Committee receive:
(a)a detailed breakdown of each individual Councillor's office expenses, including the
Mayor's office and staff;
(b)a list of remuneration and expenses received by each individual Councillor for activities
in their duties as a Member of a local Agency, Board or Commission; and
(3)referred the following motion by Councillor Lindsay-Luby to the Budget Committee for
consideration:
"That the global office budget for Councillors be $40,000, such monies to include the
charge-back of all office expenses."
The Audit Committee submits the following report (January 15, 1999) from the City Auditor:
Background:
On March 17, 1998, the Chief Administrative Officer issued an expense claim policy for staff.
This policy pertains to all City departments and covers the requirements with respect to
attendance at conferences/seminars, business trips, meterage claims for use of personal auto,
meal allowances, business meetings, etc.
A separate policy, entitled "Office Administration and Expenses for Members of Council",
adopted by City Council on June 3, 1998, established the requirements with respect to the
office, travel and other expenses of Members of Council.
Comments:
As part of our on-going evaluation of internal controls across the Corporation, a review of
staff expense claims, as well as expenditures relating to Members of Council and the Office of
the Mayor was completed.
The objective of this review was to ensure awareness of and compliance with the expense
policies, and to identify any areas where clarification or corrective action was required.
The review included an examination of records and documents for the period January to
October 1998, interviews with applicable staff and the testing of transactions on a sample
basis.
Recommendations:
It is recommended that:
(1)To increase awareness of and ensure compliance with the expense claim policy, the Chief
Administrative Officer:
(i)ensure all staff and Councillors are aware of the new City's expense claim and related
policies;
(ii)in consultation with the Chief Financial Officer and Treasurer and the City Auditor,
formalize policies and procedures governing expenditures in the Office of the Mayor,
specifically the administrative and approval requirements with respect to the purchase of
goods and services, business meetings, travel, etc., as well as appropriate expenditure control
procedures;
(iii)advise all staff, Members of Council and the Mayor's Office that business meeting
expense claims must be supported by original restaurant receipts, with the names of the
attendees and the purpose of the meeting documented, and that payment will be withheld if
the required supporting documentation is not provided;
(iv)advise all staff that business lunch and dinner meetings involving City staff should be
kept to a minimum and should only occur when time schedules do not permit such a meeting
during normal working hours;
(v)reiterate to department heads that all staff travel outside of Canada requires the Chief
Administrative Officer's written pre-approval;
(vi)advise all staff, Councillors and the Mayor's Office that it is their responsibility to abide
by all parking and traffic regulations, even when on City business, and that fines and penalties
relating to violations of such regulations will not be reimbursed; and
(vii)advise staff that meal allowances should not be claimed when visiting another Civic
Centre, and request the Executive Director of Human Resources to formulate a mileage
reimbursement policy for staff who have been re-located to a new location. Costs related to
travel to and from permanent work places is considered a taxable benefit by Revenue Canada;
(2)To ensure that costs are encumbered against Councillors' global budgets and that
management reports are accurate, complete and provide a proper audit trail:
(a)the City Clerk advise Councillors that all their expenses, including any requests for
services (ie. printing, postage, distribution) be processed directly through Council Services,
Clerks Division, and all payments be made directly to suppliers;
(b)Finance Department ensure that all Councillors' expenses, which have been processed
through their former municipalities, are allocated to the proper accounts on a timely basis. In
order to improve controls, Councillors' expenses should not be processed through their former
municipalities;
(c)Clerks Division staff review with Finance Department staff, system deficiencies with
respect to the timely reporting of Councillors' staff salary costs, for appropriate corrective
action; and
(d)Finance staff advise all departments/divisions that all business meeting expenses, cellular
phone charges and kilometres reimbursements be charged to specific accounts, established for
these types of expenses;
(3)With respect to the "Office Administration and Expenses for Members of Council"
policy, the City Clerk:
(a)advise Councillors that any additional work performed by Councillors' staff be
remunerated in the form of lieu time or paid overtime and not through the Accounts Payable
system as payment for consulting services or an honorarium;
(b)reiterate to Councillors the policy requirements with respect to consulting services, and
advise that payment will be withheld if proper supporting documentation (ie. nature of
services provided, per diem or hourly rate) is not provided;
(c)prepare a policy with respect to expenditures incurred by Members of Council in their
capacities as members of local boards, including whether such expenditures should be charged
to the Councillors global office budget; and
(d) clearly outline to Councillors and their staff the purpose of the global office budget
and that payments to community organizations, including sports teams, in the form
of sponsorships, donations, etc. are not permitted;
(4)To ensure the necessary supporting documentation is provided for expense approval and
reimbursement and to promote consistency across the Corporation, the Chief Financial Officer
and Treasurer:
(a)advise all staff, Councillors and the Mayor's office that travel expense reimbursements
must be accompanied by a properly completed and approved Request for Travel form;
(b)develop a standard kilometres claim form for the Corporation and advise all staff,
Councillors and the Mayor's office that when submitting kilometres claims, appropriate
supporting detail must be provided for each trip, specifically, the destination and purpose of
the trip and the number of kilometres travelled; and
(c)advise all staff, Councillors and the Mayor' s Office that reimbursement of expenses,
whether processed through petty cash, payroll or accounts payable, must be supported by
original receipts indicating what was purchased and be approved by the individual's
immediate supervisor, in accordance with the department's delegation of financial signing
authority;
(5)Due to the delay in settling travel claims, and the fact that many expenses (ie. air fare,
registration fees) relating to travel can be paid directly by the Corporation:
(a)the Chief Financial Officer and Treasurer consider eliminating travel advances; and
(b)Accounting staff follow up on all advances currently outstanding for more than 30 days,
to either recover any unspent funds or to settle the advance, and that any travel advance still
outstanding after follow up by Accounting, be escalated to the respective department head for
appropriate action;
(6)With respect to cellular telephones:
(a)the Telecommunications Division, Corporate Services, in consultation with Departments,
Agencies and Commissions, develop a policy covering the criteria and authorization for
purchase and issuance of cellular telephones, guidelines for business and personal use, and
procedures for the reassignment and return of these telephones;
(b)a complete inventory of all cellular telephones be undertaken by each department, and a
listing indicating the staff member assigned each telephone be forwarded to the
Telecommunications Division, Corporate Services;
(c)all future purchases of cellular telephones be made through the Telecommunications
Division, Corporate Services, which will also maintain an inventory of cellular telephones for
the Corporation; and
(d)cellular telephone bills be reviewed and approved by the appropriate departmental staff
and any personal calls reimbursed to the City;
(7)To ensure that travel arrangements are made at the lowest possible cost, more than one
quote be obtained and documented for all travel by Councillors and the Mayor's Office,
including a quote from the corporate travel agent; and
(8)In view of the fact the majority of Councillors' expenses will be well below the
$70,000.00 allocated to each Councillor for office expenses in 1998, the Councillors' global
office budget should be reviewed.
Conclusions:
The new City is comprised of staff and Councillors from former municipalities, each of whom
had its own culture, policies and practices with respect to general expense claims.
Consequently, what may have been an appropriate expenditure in one municipality may have
not been permitted in another. The level of supporting documentation and approvals also
differed, to a certain extent, from municipality to municipality. The policies approved by City
Council in 1998, for both staff and Councillors, have helped to standardize the administrative
requirements (approval and supporting documentation) for various types of expenditures as
well as defining, to the extent possible, what are considered to be permitted expenditures. It is
difficult, however, to have a policy that covers every situation and consequently, good
judgement must be exercised in terms of the types of expenditures incurred. In this regard, all
expenses incurred by staff and elected officials in the City must be able to withstand scrutiny
by an outside third party.
Our review noted a general lack of awareness of the current policies, as well as instances of
non-compliance on the part of some staff, Councillors and the Mayor's office with respect to
proper approval and adequacy of supporting documentation for business meeting expenses,
meal allowances, consultants, travel advances and other general expenses. The City's
purchasing policy was also not followed by some Councillors with respect to general
purchases made for their respective offices. These problems were especially prevalent prior to
the introduction of the policies, although in some situations, they continued to persist even
after the policies were established. While the dollar value of each individual transaction is not
significant, many of these items are of a sensitive nature. It is therefore essential that all staff
and elected officials comply with the policies.
Considering we are in the first year of the amalgamated City and the fact that standard policies
were not developed until mid 1998, this report focuses on the corrective action required to
remedy the problems identified during our review. My office will be performing a follow-up
review in the third quarter of this year and will report any continuing or new problems to the
Audit Committee and Council.
Finally, it should be noted that our review also included an analysis of the Councillors'
$70,000.00 global office budget. Preliminary year end expenditures indicate that
approximately 65 percent of all Councillors will spend less than $50,000.00 in 1998, with an
average and median spending of approximately $40,000.00. With the benefit of one years
spending experience, a lower global office budget in the range of $40,000.00 to $50,000.00
would result in a savings of between $1.1 and $1.7 million for the Corporation.
Contact Name and Telephone Number:
Tony Veneziano, Senior Audit Manager, 392-8353
(The following Members of Council, at the meeting of City Council on April 13, 14 and 15,
1999, declared their interest in those portions of the foregoing Clause pertaining to staff of
Members of Council, in that a member of their family is an employee in their office:
-Councillor Cho;
-Councillor Fotinos;
-Councillor Gardner;
-Councillor Kelly;
-Councillor Mahood; and
-Councillor Shiner.)
________
The Strategic Policies and Priorities Committee reports, for the information of Council,
having also had before it the following communications, copies of which are on file in the
office of the City Clerk:
(i)(March 10, 1999) from the City Clerk advising that City Council on March 2, 3 and 4,
1999, referred Clause No. 1 of Report No.4 of the Economic Development Committee,
headed "Other Items Considered by the Committee", respecting the Harmonization of User
Fees, to the Strategic Policies and Priorities Committee;
(ii)(March 30, 1999) from the City Clerk advising that, having regard that the matter of
sidewalk snow clearance was considered at the joint meeting of the Urban Environment and
Development Committee and the Works and Utilities Committee on March 16, 1999, The
Toronto Pedestrian Committee's action is being forwarded to the special meeting of The
Strategic Policies and Priorities Committee to be held on April 20, 1999 for consideration
with the harmonization of services; and that the Toronto Pedestrian Committee reiterated the
position taken at its meeting held on March 4, 1999, with respect to sidewalk snow clearance,
wherein it recommended to the Urban Environment and Development Committee that:
(i)sidewalks should be cleared first;
(ii)pedestrians should have unimpeded access to the T.T.C.;
(iii)bus and streetcar routes should be the first streets plowed;
(iv)bus stops should be cleared and made accessible;
(v)in a snow emergency, parking on any bus or streetcar route should be prohibited;
(vi)street plowing should facilitate pedestrian access; and
(vii)windrows should be cleared at intersections and transit stops to provide accessibility to
the T.T.C.;
(iii)(April 1, 1999) from the City Clerk advising that the Assessment and Tax Policy Task
Force on April 1, 1999, recommended to the Budget Committee and the Strategic Policies and
Prioriaties Committee that:
(1)full notification of tax increases and decreases to all tenants and landlords in the City of
Toronto be undertaken again in 1999;
(2)the Province be requested to undertake the notification process and cost for all tenants
and landlords as it relates to the rent reduction provisions of the Tenant Protection Act;
(3)the Province of Ontario be requested to review and amend Ontario Regulation 455/98
which requires that a ratio of 20 percent of taxes to rental income be used in the calculation of
rent reductions and ensure it reflects a more appropriate ratio for rental properties of less than
7 units and that it be completed prior to September 1999 which is the latest date for notices to
be mailed to landlords in 1999;
(4)the Assessment and Tax Policy Task Force refer this report to the Budget Committee for
its consideration; and
(5)required funding be provided to implement Recommendation No. (1);
(iv)(April 19, 1999) from Councillor Joan King, Seneca Heights, submitting a motion
moved by Councillor Joan King, seconded by Councillor Adams, the operative part of which
recommends that the City Clerk be directed to convey, on behalf of the Members of Toronto
City Council, an expression of appreciation to AMO and their staff for their dedication to the
issue of funding for public health and land ambulance;
(v)(April 19, 1999) from Mr. Peter Clutterbuck, Co-Director, Community Social Planning
Council of Toronto and Coordinator, Community Voices of Support, expressing concerns
with regard to the grants budget and requesting that the Strategic Policies and Priorities
Committee recommend to City Council that, given the level of community support, it vote for
re-allocation of the full $1.3 million to the 1999 consolidated grants budget;
(vi)(April 19, 1999) from Ms. Anne Dubas, President, CUPE Local 79, expressing concerns
with regard to harmonization and levels of service, user fees, the reduction of 161 FTE's in
the Parks and Recreation Division, the trend to change jobs from permanent and full-time to
part-time in divisions such as Homes for the Aged and Parks and Recreation, and the
contracting out of cleaners and caretakers in the Police Stations;
(vii)(April 20, 1999) from Community Budget Watch urging the Strategic Policies and
Priorities Committee to support the funding of community programs as a top priority for 1999,
Option B+ which allows for no fees for drop-in programs for all age groups, as well as no fees
for subscriber and instructional programs for children and youth, and the policy framework for
the delivery of recreation services as recommended by the User Fee Committee last autumn;
and
(viii)(March 8, 1999) from Mr. Harold Peerenboom, Chairman, Toronto Harbour
Commissioners, addressed to Mr. David Crombie, Chair, Toronto Olympic Bid Corporation,
circulated to the Strategic Policies and Priorities Committee by Councillor Olivia Chow,
regarding a number of issues in the Toronto 2008 Toronto Olympic Bid Corporation Source
and the use of funds by the Corporation from October 1, 1998 to December 31, 1999.
________
The Chief Financial Officer and Treasurer and the Chief Administrative Office made a
presentation to the Strategic Policies and Priorities Committee on the 1999 Operating Budget
and filed a copy of their presentation material.
The following persons appeared before the Strategic Policies and Priorities Committee in
connection with the foregoing matter:
-Mr. Ken Amoroso, Membership Secretary, CUPE Local 79;
-Mr. Jim Leech, Volunteer Vice-President, and Ms. Rita Davies, Executive Director,
Toronto Arts Council;
-Mr. Peter Clutterbuck, Co-Director, Community Social Planning Council of Toronto and
Coordinator, Community Voices of Support;
-Ms. Karen Wirsig, Community Budget Watch;
-Mr. Gary Reid, General Manager, The Toronto Harbour Commissioners, and filed the 1999
Operating Plan and Budget for The Toronto Harbour Commissioners;
-Chief David Boothby, Toronto Police Service; and
-Councillor Norman Gardner, Chair, Toronto Police Services Board.
The following Members of Council appeared before the Strategic Policies and Priorities
Committee in connection with the foregoing matter:
-Councillor Olivia Chow, Downtown;
-Councillor Joe Mihevc, York Eglinton;
-Councillor Blake Kinahan, Lakeshore Queensway;
-Councillor George Mammoliti, North York Humber; and
-Councillor Mario Giansante, Kingsway Humber.
________
Councillor Ashton declared his interest in any portion of the 1999 Operating Budget dealing
with child care and the Building Division in that:
(i)his daughter is registered in a non-profit child care centre in the City; and
(ii)his wife is employed by the City of Toronto.
Mayor Lastman declared his interest in those portions of the 1999 Operating Budget dealing
with business improvement areas in that his son is President of the Kennedy Road Business
Improvement Area.
Councillor Pantalone declared his interest in those portions of the 1999 Operating Budget
dealing with child care in that his children are registered in a child care centre which has a
purchase of service agreement with the City of Toronto.
________
A copy of each of the staff reports referred to in the foregoing Clause, together with
background reports, which were before the Budget Committee at its meeting of April 16,
1999, and the Strategic Policies and Priorities Committee at its meeting of April 20, 1999, is
contained in Volume 3 of the 1999 Operating Budget books distributed to all Members of
Council with the agenda for the City Council meeting of April 26, 1999.
(A copy of Volumes 1, 2 and 3 of the Operating Budget books is also on file in the office of
the City Clerk.)
|