Other Items Considered by the Committee

(a)Follow-up of 1997 Management Letters of the Former Municipalities

The Audit Committee reports having:

(1)directed that the implementation date for the completion of Recommendation Nos. (1) and (2) of the former Municipality of Metropolitan Toronto, respecting Environmental Liabilities, as set out in Attachment 1 of the report (April 26, 1999) from the City Auditor, be the first quarter of the year 2000;

(2)directed that the implementation date for the completion of Recommendation No. (33) respecting Revenue from Fines to be recorded on an accrual basis, as set out in Attachment 1 of the report (April 26, 1999) from the City Auditor, be December, 2000;

(3)forwarded Recommendation No. (38) contained in Attachment 1 of the report (April 26, 1999) from the City Auditor, to the A.B.C. Reduction Task Force; and

(4)adopted the following report (April 26, 1999) from the City Auditor, as amended by Recommendation Nos. (1) and (2):

(i)(April 26, 1999) City Auditor respecting Follow-Up of 1997 Management Letters of the Former Municipalities, and recommending that:

(1)for those recommendations, contained in the 1997 management letters of the former municipalities which have not yet been implemented, as outlined in Attachment I, the Chief Financial Officer and Treasurer:

(a)submit to the Audit Committee an action plan with specific time lines and staff responsibility for implementation; and

(b)report to the Audit Committee on the status of the implementation process prior to December 31, 1999.

(ii)(a)(May 13, 1999) from the Chief Financial Officer and Treasurer respecting 1997 Management Letter Follow-up and recommending that this report be received for information and that the Chief Financial Officer and Treasurer report to the Audit Committee on the status of the implementation process in December 31, 1999.

(b)Review of Commissioner Street Transfer Station Project Expenditures

The Audit Committee reports having recommended to the Works and the Budget Committees the adoption of the following report:

(April 24, 1999) from the City Auditor respecting Review of Commissioner Street Transfer Station Project Expenditures, and recommending that:

(1)the Chief Administrative Officer advise all department heads that the selection and engagement of all consulting services be made in accordance with the City's purchasing policies;

(2)the Chief Administrative Officer advise all department heads of the importance of providing accurate and complete cost estimates when submitting projects to Council for approval, ensuring that necessary due diligence and care is exercised when preparing these estimates, and that if changes in the scope of work are necessary, the details and implications of the changes, as well as additional funding requirements, be clearly communicated to Council for approval;

(3)as part of the 2000 to 2004 Capital Budget Process, the Budget Division, Finance Department advise all departments and local boards that all funds relating to a particular capital project be provided for in one capital account, so that the full funding requirements and expenditures for each project are more readily available and known; and

(4)this report be forwarded to the Works Committee and Budget Committee for consideration.

(c)Radio Communications System - Toronto Police Services and Toronto Fire Services

The Audit Committee reports having recommended to the Budget Committee and the Policy and Finance Committee, the adoption of the following report:

(May 4, 1999) from the City Auditor respecting Radio Communications System - Toronto Police Services and Toronto Fire Services, and recommending that:

(1)the Commissioner of Works and Emergency Services report to the Policies and Finance Committee every six months on the status of the Integrated Police and Fire Radio Communications System;

(2)the first of such progress reports be submitted by June 30, 1999 and include information on any changes to the final contract price for the system, scheduled completion date, the progress of the implementation, the meeting of prescribed milestones and payments to Motorola, any problems or delays encountered or anticipated, and whether the project will be completed on time and within the contract price; and

(3)this report be forwarded to the Budget Committee, as well as the Policies and Finance Committee, for consideration.

(d)Follow-up to Review of Data Conversion, York Employees' Pension and Benefit Fund

The Audit Committee reports having adopted the following report:

(April 26, 1999) from the City Auditor respecting Follow-up to Review of Data Conversion, York Employees' Pension and Benefit Fund, and recommending that for those recommendations contained in the 1998 report from the City Auditor titled, "Review of Data Conversion, York Employees Pension and Benefit Fund", which have not yet been implemented, as outlined in Attachment I, the Chief Financial Officer and Treasurer:

(a)submit to the Audit Committee an action plan with specific time lines and staff responsibility for implementation; and

(b)report to the Audit Committee on the status of the implementation process prior to December 31, 1999.

(e)Thefts from Parking Meters

The Audit Committee reports having received the following report for information:

(April 29, 1999) from the City Auditor respecting Thefts from Parking Meters and recommending that this report be received for information.

(f)2008 Olympic Bid / Review Of The Bid Company's Administrative And Financial Policies

The Audit Committee reports having received the following reports for information and having forwarded same to the Olympic Task Force:

(i)(April 21, 1999) from the City Auditor respecting 2008 Olympic Bid / Review of the Bid Company's Administrative and Financial Policies, and recommending that this report be received for information and that it be forwarded to the Olympic Task Force; and

(ii)(April 19, 1999) from the City Clerk, forwarding Clause No. 13 of Report No. 7 of The Strategic Policies and Priorities Committee, headed "City of Toronto Olympic Task Force (Possible Audit of the 1996 Olympic Games Bid), which was adopted, as amended, by the Council of the City of Toronto at its meeting held on April 13, 14 and 15, 1999.

(g)Update on the Audit of the Handling of Sexual Assault and Family Violence Cases by the Toronto Police Service

The Audit Committee reports having:

(1)deferred consideration of the following report until its special meeting to be held at the call of the Chair within 5 week of May 25, 1999;

(2)deferred consideration of the following motion by Councillor Sgro:

"That no honorarium be paid to volunteers for work done in the public interest, except in extenuating circumstances:

(3)requested the City Clerk, in consultation with appropriate officials, to provide, at that time, an interpretation on the authority by which the City Auditor has been providing an honorarium to organizations/persons who are on the Audit Reference Group (Corporate Services Committee Report No. 15, Clause 16 of the Corporate Services Committee, titled, "Action Taken by the Committee on the Status of Women Respecting the Jane Doe Case", which was adopted, without amendment, by City Council at its meeting on October 28, 29 and 30,1998):

(April 13, 1999) from the City Auditor respecting Update on the Audit of the Handling of Sexual Assault and Family Violence Cases by the Toronto Police Service, and recommending that:

(1)this report be received for information by the Audit Committee; and

(2)this report be forwarded to the Audit Reference and the Toronto Police Services Board for their information.

(h)Chemical Pricing

On motion by Councillor Sgro, the Audit Committee received the following confidential report for information:

(April 27, 1999) from the City Auditor, which was forwarded to Members of Council with the Agenda for the Audit Committee meeting on May 25, 1999, and a copy thereof is on file in the office of the City Clerk.

(i)Consolidation of City Audit Activities - Update

The Audit Committee reports having:

(1)received the following report for information; and

(2)directed that a special meeting be held within 5 weeks of May 25, 1999 to consider the 1999 Financial statements.

(May 10, 1999) from the Chief Administrative Officer respecting Consolidation Of City Audit Activities - Update and recommending that this report be received for information.

(j)Audit Workplan Update - Public Health Report

The Audit Committee reports having received the following report for information and forwarded same to the Board of Health for information:

(May 12, 1999) from the City Auditor respecting Audit Workplan Update - Public Health Report, and recommending that this report be received for information and that the report be forwarded to the Board of Health for their information..

(k)External Firms Retained for Insurance Claim Defence

The Audit Committee reports having recommended to the Policy and Finance Committee that Ernst and Young provide a cost evaluation of the report requested by Councillor Lindsay-Luby to the Policy and Finance Committee:

(February 17, 1999) from the City Clerk, Corporate Services Committee respecting External Firms Retained for Insurance Claim Defence, and referring the following motions to the Audit Committee for report thereon to the Corporate Services Committee:

Moved by Councillor Lindsay-Luby:

(1)That any future reports regarding the outsourcing of legal work, determine the cost effectiveness of work undertaken inside vis-a-vis outside and particularly when specific expertise is needed; and that this cost-benefit analysis be undertaken by the City's External Auditor.

Moved by Councillor Rae:

(2)That the foregoing motion by Councillor Lindsay Luby be referred to the Chief Financial Officer and Treasurer for report thereon to the next meeting of the Corporate Services Committee respecting the cost of the City employing an External Auditor.

(l)1999-2000 Schedule of Meetings

The Audit Committee reports having received the following report:

(April 22, 1999) from the City Clerk respecting 1999-2000 Schedule of Meetings

(m)1999 Audit Workplan

The Audit Committee reports having received the following report:

(March 10, 1999) from the City Clerk forwarding Clause 1 of Report No. 2 of The Audit Committee, headed "1999 Audit Workplan", which was adopted, as amended by the Council of the City of Toronto at its meeting held on March 2, 3, and 4, 1999.

(n)Works Best Practices Program and Projected Staffing Levels - Water and Wastewater Services Division

The Audit Committee reports having received the following report:

(March 10, 1999) from the City Clerk forwarding Clause No. 1 of Report No. 2 of The Works and Utilities Committee, headed "Works Best Practices Program and Projected Staffing Levels - Water and Wastewater Services Division, which was adopted, as amended, by the Council of the City of Toronto at its meeting held on March 2, 3 and 4, 1999.

Respectfully submitted,

COUNCILLOR GLORIA LINDSAY-LUBY,

Acting Chair

Toronto, May 25, 1999

Frances M. Pritchard

Tel. (416) 392-7033