KPMG Fleet Review Update
The Corporate Services Committee recommends the adoption of the report (May 6,
1999) from the Commissioner of Corporate Services, subject to amending
Recommendation No. (2) by adding thereto to the following "and a special briefing for
interested Members of Council be held prior to final recommendations being
formulated", so that Recommendation No. (2) shall now read as follows:
"(2)information and consultation sessions be undertaken with Fleet Management
Services' clients, unions and the Finance Department, prior to presenting
implementation recommendations to the new Administration Committee at its meeting
of July 13, 1999, and a special briefing for interested Members of Council be held prior
to final recommendations being formulated."
The Corporate Services Committee submits the following report (May 6, 1999) from the
Commissioner of Corporate Services:
Purpose:
To provide an update on the status of the KPMG Fleet Review.
Source of Funds:
There are no financial implications in this report.
Recommendations:
It is recommended that:
(1)this report be received for information; and
(2)information and consultation sessions be undertaken with Fleet Management Services'
clients, unions and the Finance Department, prior to presenting implementation
recommendations to the new Administration Committee at its meeting of July 13, 1999.
Council Reference/Background/History:
In June 1998, KPMG began a comprehensive review of fleet management and maintenance
operations of the former municipalities with the following objectives:
(i)identifying opportunities for savings and efficiency improvements;
(ii)best practices for fleet management and maintenance;
(iii)developing an organizational design for a centralized fleet management service; and
(iv)development of an implementation plan.
Comments and/or Discussion and/or Justification:
On April 30, 1999, KPMG submitted a draft report of the Fleet Review. The following steps
will be undertaken prior to presenting the report, together with implementation
recommendations to the new Administration Committee at its meeting of July 13, 1999.
(i)Fleet Management Services will review the report to assess its recommendations for
impact on public service, implementation potential and compliance with the terms of
reference;
(ii)the Fleet Review Steering Committee will consider acceptance of the report and approve
next steps;
(iii)information and consultation sessions will be undertaken with Fleet Management
Services clients, unions and the Finance Department;
(iv)information and consultation sessions will be scheduled for members of the
Administration Committee and the new Policy and Finance Committee.
Concurrent with the presentation of the KPMG review, Fleet Management Services staff will
make recommendations on implementation priorities, garage closures, and key policy
directions on fleet replacement and procurement based on consultations with key client
departments and union representatives.
The implementation of the approved recommendations will be led by a Project Manager with
the assistance of a Steering Committee to include Fleet Management Services clients, and
staff from Fleet Management Services, Finance and the Chief Administrative Officer's office.
This Steering Committee will report back on a regular basis on the status of the
implementation.
Contact Name:
Stan Burrows
Director, Fleet Management Services
Telephone: 392-7791
Fax:392-7301.