Other Items Considered by the Committee

(a)Municipal Elections.

The Corporate Services Committee reports having endorsed the recommendations embodied in the following report:

(May 6, 1999) from the City Clerk, reporting on the process for Election 2000; and recommending that:

(1)the attached background report, " Election 2000", be received for information at this time;

(2)a copy of this report be circulated to all Members of Council; and

(3)the City Clerk be authorized to undertake consultations with Members of Council, and through focus groups consisting of candidates, voters and other stakeholders, on the issues and draft proposals contained in the report and report on any necessary legislative amendments, policies and procedures to Council in July and December, 1999.

(b)City of Toronto Administrative, Professional, Supervisory Association, Inc. (COTAPSAI).

The Corporate Services Committee reports having received the following report:

(April 30, 1999) from the Executive Director of Human Resources, updating the Committee and Council on the results of ongoing meetings and discussions between the management of the City of Toronto and its management association, the City of Toronto Administrative, Professional, Supervisory Association, Inc. (COTAPSAI); advising that COTAPSAI, as a voluntary association of exempt and management employees, can be a useful, representative body to provide input on issues affecting this group of employees and can be helpful in surfacing employees concerns and suggestions to senior human resources management; that staff will continue to work with COTAPSAI, providing opportunities for communication, input and consultation with respect to issues that will directly impact on the City's exempt and management employees; and recommending that this report be received.

(c)Project Atlas Update (SAP - FIS/HR/Payroll System).

The Corporate Services Committee reports having received the following joint report:

(May 7, 1999) from the Chief Financial Officer and Treasurer, the Commissioner of Corporate Services, the Executive Director of Human Resources, and the Executive Director of Information and Technology, reporting on the implementation progress of the Financial, Human Resources and Payroll system project covering the period January to April, 1999; advising that the technical implementation in configuring the new Financial and Human Resources and Payroll system has progressed on schedule; that to-date, the FIS Stage 1 and HR/P Stage 1 milestones have been delivered on time; that, however, due to complexities associated with amalgamation, deployment activities for FIS Stage 1 system go-live require additional time to complete; that the Steering Committee has recommended approval and implementation of the modified deployment strategy and the associated new go-live dates to ensure the successful delivery of Stage 1 of the financial system; and recommending that this report be received for information.

(d)Quotations for Sixteen Truck Chassis and Conventional Cab with Refuse Packer Body.

The Corporate Services Committee reports having concurred with the recommendations embodied in the following joint report in accordance with By-law No.57-1998, the Interim Purchasing By-law, as amended:

(April 30, 1999) from the Chief Financial Officer and Treasurer and the Commissioner of Corporate Services, recommending that the quotation submitted by Freightliner Mid-Ontario Ltd. be accepted for the supply and delivery of Sixteen Truck Chassis and Conventional Cab with refuse packer body used for residential garbage collection throughout the City, in accordance with specifications, as required by the Department of Corporate Services, Fleet Management Services Division, at a total price of $2,464,123.40 including all taxes and charges, being the lowest quotation received meeting specifications.

(e)External Legal Firms Retained for Insurance Claim Defence.

The Corporate Services Committee reports having:

(i)received the following joint report;

(ii)forwarded a copy thereof to the Budget Committee for information; and

(iii)requested the appropriate staff to review the RFP criteria in more detail prior to issuing the RFP and report to the Administration Committee, for approval, on the results of the RFP, including its terms and conditions and recommended successful legal firms:

(May 11, 1999) joint report from the Chief Administrative Officer, the City Solicitor, and the Chief Financial Officer and Treasurer, providing specific information relating to the hiring of external legal firms retained by the City of Toronto for insurance claim defence purposes; and recommending that this report be received as information and forwarded to the Budget Committee for information.

(f)City Pension Plans - Same Sex Spousal Benefits.

The Corporate Services Committee reports having received the following report as information; and having conveyed its appreciation to staff for the work they have done respecting this matter:

(May 6, 1999) from the Chief Financial Officer and Treasurer, reporting as to the status of Same Sex Spousal Benefits for beneficiaries of the City Pension Plan; advising that all employees and retirees of the City of Toronto regardless of the pension plan they are a member of will now have equal access to survivor pension benefits; that this amendment is effective December 8, 1998, for OMERS and June 6, 1998, for all non-OMERS plans; and recommending that this report be received for information.

(g)Metropolitan Toronto Police Benefit Fund Respecting By-law No. 181-81 (Metropolitan Corporation), Section 24 Refund, Proposed Widening of Entitlement.

The Corporate Services Committee reports having deferred consideration of the following report and communication until the meeting of the Administration Committee scheduled to be held on June 15, 1999, and having forwarded a copy thereof to the Toronto Police Services Board, and the Toronto Police Association for their information:

(i)(May 5, 1999) from the Chief Financial Officer and Treasurer, commenting on the recommendations of the Board of Trustees of the Metropolitan Toronto Police Benefit Fund in regards to the proposed widening of the entitlement to a refund of contributions to members who retire with more than 30 years of service; and recommending that the Corporate Services Committee refer these recommendations to the Toronto Police Services Board for their concurrence.

(ii)(March 12, 1999) from the Board Secretary, Metropolitan Toronto Police Benefit Fund and Pension Plan, advising that the Board of Trustees of the Metropolitan Toronto Police Benefit Fund on February26, 1999, had before it a report dated February 13, 1998 from the City Solicitor, respecting By-law No.181-81 (Metropolitan Corporation), Section 24 Refund, Proposed Widening of Entitlement; and recommending that this report be received for information; and that the Board of Trustees:

(A)recommended to the Corporate Services Committee that it:

(1)amend Section 24 of By-law No. 181-81 (Metropolitan Corporation) to allow the payment as described in subclause (b)(i) thereof to all currently retired members who at the time of retirement had 30 years of service and were at least 50 years of age, without the requirement to receive an actuarial reduced pension under section 19; and

(2)grant the authority for the introduction in Council of the necessary Bills to give effect to Recommendation No. (1); and

(B)requested the City Solicitor to draft the appropriate amending by-law respecting Recommendation No. (1), and submit such draft by-law directly to Corporate Services Committee for consideration with this matter.

(h)Community Based Affordable Housing Demonstration Project 647-657 Lawrence Avenue West at Allen Road (Ward 8 - North York Spadina).

The Corporate Services Committee reports having recommended to the Budget Committee and Council the adoption of the joint report (May 4, 1999) from the Commissioner of Community and Neighbourhood Services and the Commissioner of Corporate Services subject to:

(1)amending Recommendation No. (2) by deleting the words "on a long term basis at an initial" and inserting in lieu thereof the words "for a term of 49 years", so that such Recommendation now reads as follows:

"(2)vacant lands at 647-657 Lawrence Avenue West previously withheld from sale be leased to the not-for-profit corporation to be established jointly by Out of the Cold and Congregation Darchei Noam for a term of 49 years at a rate of $2 per year, subject to terms and conditions which are satisfactory to the Commissioner of Corporate Services and Community and Neighbourhood Services and in a form acceptable to the City Solicitor;"

(2)amending Recommendation No. (9) by adding before the word "advancement" the words "lease commencement date, the" so that such Recommendation now reads as follows:

"(9) the lease commencement date, the advancement of the capital grant and second mortgage from the Capital Revolving Fund for Affordable Housing be conditional upon the not-for-profit group obtaining a first mortgage commitment within six months of the zoning by-law for the lands coming in to force.":

(May 4, 1999) joint report from the Commissioner of Community and Neighbourhood Services and the Commissioner of Corporate Services, recommending that as a result of a request for proposals issued by the City of Toronto for City-owned land at 647-657Lawrence Avenue West, and with the advice of the Reference Group for the Capital Revolving Fund for Affordable Housing:

(1)the business case from Out of the Cold and Congregation Darchei Noam for below market rental housing be accepted as an Affordable Housing Demonstration Project.

(2)vacant lands at 647-657 Lawrence Avenue West previously withheld from sale be leased to the not-for-profit corporation to be established jointly by Out of the Cold and Congregation Darchei Noam on a long-term basis at an initial rate of $2 per year, subject to terms and conditions which are satisfactory to the Commissioner of Corporate Services and Community and Neighbourhood Services and in a form acceptable to the City Solicitor;

(3)the continued provision of below-market rental units by the not-for-profit group be secured through the review provisions in the land lease agreement with the City;

(4)subject to the final approval of the Commissioner of Community and Neighbourhood Services, that the following funds be provided from the Capital Revolving Fund for Affordable Housing:

(a)a capital grant of $10,000 per unit to a maximum of $240,000; and

(b)a no-interest, second mortgage of up to $600,000, for a maximum of 35years, to be repaid to the Capital Revolving Fund from net cash flow;

(5)the final amount of the second mortgage from the Capital Revolving Fund for Affordable Housing be adjusted by the Commissioner of Community and Neighbourhood Services to reflect the budget reductions from the use of innovative building technologies, budget refinements, or other cost-saving measures;

(6)in order to reduce the cost of private construction financing, City officials are authorized to disburse the capital grant from the Capital Revolving Fund for Affordable Housing to the not-for-profit corporation as soon as possible after the building permit is issued;

(7)Council agree in principle that all planning, development and building permit fees and charges for 647-657 Lawrence Avenue West, should be waived or forgiven and that:

(a)the Commissioner of Urban Planning and Development Services waive all application fees or costs of giving notice under The Planning Act;

(b)the Commissioner of Economic Development, Culture and Tourism and the Commissioner of Urban Planning and Development Services, in consultation with the City Solicitor, report by September 1999 on the measures required to exempt this development from building permit fees and the payment in lieu of parkland; and

(c)Toronto Hydro be requested to waive or forgo any required connection fee or charge;

(8)the cost of the 22-metre centre median on Lawrence Avenue West required as a condition of previous site plan approval be provided for in the 2000 Works and Emergency Services capital budget. The current estimated construction cost is $8,000;

(9)the advancement of the capital grant and second mortgage from the Capital Revolving Fund for Affordable Housing be conditional upon the not-for-profit group obtaining a first mortgage commitment within six months of the zoning by-law for the lands coming in to force; and

(10)City officials be authorized to take such actions as are required to implement these recommendations.

(i)Housing First Policy for Surplus City-Owned Property.

The Corporate Services Committee reports having recommended to the Budget Committee and Council the adoption of the following joint report:

(May 3, 1999) joint report from the Commissioner of Community and Neighbourhood Services, the Commissioner of Corporate Services, and the Commissioner of Urban Planning and Development Services, recommending that:

(1)a Housing First policy, as outlined in the Appendix 'A', be adopted;

(2)a target of levering the development of a minimum of 900 affordable housing units on City-owned sites within the next three years be adopted, and staff report back on a quarterly basis on the progress of the Housing First policy;

(3)the Commissioner of Community and Neighbourhood Services, in consultation with the Chief Administrative Officer and the Chief Financial Officer and Treasurer, develop a five year capital program for housing and report back on the financing of such a program including the use of the Capital Revolving Fund and the method of obtaining future contributions to this Fund; and

(4)the appropriate Civic officials be authorized to take the steps necessary to give effect to these recommendations.

(j)Tax Adjustments - Municipal Act, Sections 442 and 443.

The Corporate Services Committee reports having:

(1)approved the following report in accordance with By-law No. 8-1999 a By-law to amend further Council Procedural By-law No. 23-1998, being a By-law "To Govern the Proceedings of the Council and the Committees thereof"; and

(2)requested the Chief Financial Officer and Treasurer, in consultation with the City Solicitor, to report to the Administration Committee on the submission of a request to the Province of Ontario to amend the Municipal Act to allow the City of Toronto to exercise discretion in paying interest to taxpayers:

(May 10, 1999) from the Chief Financial Officer and Treasurer, seeking approval for the cancellation, reduction or refund of taxes pursuant to the provisions of sections 442 and443 of the Municipal Act; and recommending that:

(1)the individual appeal applications made pursuant to Section 442 of the Municipal Act totalling $2,408,267.43, as summarized in Schedule "A", be approved; and

(2)the individual appeal applications made pursuant to Section 443 of the Municipal Act totalling $141,330.49, as summarized in Schedule "B", be approved.

(k)Legal Challenge - City of Toronto and Toronto Transit Commission - Status Update.

The Corporate Services Committee reports having received, for information, a confidential report (May 5, 1999) from the City Solicitor respecting a legal challenge against the City of Toronto and the Toronto Transit Commission.

Respectfully submitted,

COUNCILLOR DICK O'BRIEN,

Chair

Toronto, May 20, 1999

Patsy Morris

Tel. (416) 392-9151