1998 Adjustments within Consolidated Grants
The Strategic Policies and Priorities Committee recommends the adoption of the
following report (April 28, 1999) from the Commissioner of Community and
Neighbourhood Services:
Purpose:
To obtain the appropriate approval and authority to release funds, in order to rectify a
technical issue resulting as an outcome of the December 15, 1998, Strategic Policies and
Priorities Committee.
Funding Sources, Financial Implications and Impact Statement:
The 1998 year-end adjustments, established liabilities from available unexpended funds to
accommodate the one-time financial adjustments required in the AIDS Prevention Grants and
Arts and Culture Grants Programs. No new funds are required.
Recommendations:
It is recommended that the Strategic Policies and Priorities Committee formally approve the
recommendations put forth from the Budget Committee on December 8, 1998, including the
following:
(a)available funds in the 1998 consolidated grants budget be used to address one-time
financial adjustments required in the AIDS Prevention Grants Program up to $526.4 thousand;
and
(b)$288.9 thousand be used to address one-time financial adjustments required in the Arts
and Culture Grants Program.
Council Reference/Background/History:
During the course of 1998, two grant service areas were identified as requiring one-time
adjustments to bring the funding periods in-line with the municipal fiscal year. These grants
and required adjustments were: $526.5 thousand for the AIDS Prevention grants and $288.9
thousand in the Arts and Culture grants.
Staff identified that available, unexpended grant funds in the 1998 consolidated budget could
be used for these purposes.
On November 20, 1998, the Municipal Grants Review Committee recommended the use of
available funds in the 1998 consolidated grants budget to address one-time fiscal adjustments
for the AIDS Prevention Grants Program and the Arts and Culture Grants Program. Similarly,
on December 8, 1998, Budget Committee recommended the same.
When the report was tabled at Strategic Policies and Priorities Committee on December 15,
1998, through an oversight it was received for information and therefore, was not formally
recommended to Council for approval. As a result, the problems associated with
non-synchronized funding periods and the requirement of pre-committing portions of the
grants budget, remain despite an identified solution.
Comments and/or Discussion and/or Justification:
In order to rectify the outcome of the December 15, 1998, Strategic Policies and Priorities
Committee, the original Municipal Grants Review Committee and Budget Committee
supported recommendations are being re-submitted, for concurrence and approval.
Funding liabilities have been established within the 1998 Consolidated Grants Program
budget to accommodate the one-time financial adjustments for the AIDS Prevention Grants
and the Arts and Culture Grants. The funding period under the AIDS Prevention Program has
been adjusted to reflect this adjustment. Approval of these recommendations will provide the
proper authority regarding the release of the funds.
Conclusions:
In order to rectify a purely technical issue, formal approval is being sought again for the
Recommendations presented to Strategic Policies and Priorities Committee on December 15,
1998. Approval will provide the proper authority to release the funds, already accounted for as
a liability within the 1998 Consolidated Grants Program budget.
Contact Names:
Susan Bury - 392-8351
Chris Brillinger - 392-8608