Other Items Considered by the Committee
(a)Membership - Administration Committee.
The Administration Committee reports having:
(1)received the following communication; and
(2)appointed Councillor Sandra Bussin, East Toronto, as Vice-Chair of the Administration Committee:
(May 25, 1999) from the City Clerk, advising that City Council on May 11 and 12, 1999, in adopting, as amended, Clause
No.1 of Report No. 6 of The Striking Committee, entitled "Appointment of Members of Council to Standing and Other
Committees of Council, Various Boards and Special Purpose Bodies", appointed the following Members of Council to the
Administration Committee, for a term of office commencing the effective date of the new governance structure, i.e., June
14, 1999, and expiring November 30, 2000:
Adams, J.
Altobello, G.
Balkissoon, B.
Berardinetti, L. (Chair)
Bussin, S.
Holyday, D.
Mahood, D.
Miller, D.
Minnan-Wong, D.
Moeser, R.
(The Mayor is a Member ex-officio).
(b)Council-Committee Structure.
The Administration Committee reports having received a presentation from Mr.PeterFay, Senior Policy and
Planning Analyst, City Clerk's Division, respecting the New City of Toronto Committee-Council Structure.
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Mr. Peter Fay, Senior Policy and Planning Analyst, City Clerk's Division, gave a presentation to the Administration
Committee respecting the foregoing matter and filed a copy of his presentation material.
(c)Corporate Services Department - Accomplishments.
The Administration Committee reports having:
(1)received a presentation from the Chief Administrative Officer respecting the accomplishments of the
Corporate Services Department; and
(2)requested the Chief Administrative Officer to submit a report to the meeting of the Administration Committee
scheduled to be held on July 13, 1999, respecting the steps involved in the hiring process for the new Commissioner
of Corporate Services.
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The Chief Administrative Officer gave a presentation to the Administration Committee respecting the foregoing matter and
filed a copy of his presentation material.
(d)Proposed Governance Structure for Advanced Environmental Decision Making.
The Administration Committee reports having:
(1)concurred with the recommendations embodied in the following report (June 1, 1999) from the Chair,
Environmental Task Force; and
(2)requested the Chief Administrative Officer and the City Auditor to submit a joint report respecting the
foregoing matter, as soon as possible, to the Policy and Finance Committee:
(June 1, 1999) from Councillor Jack Layton, Chair, Environmental Task Force, recommending that:
(1)the attached recommendations from the Environmental Task Force to the July meeting of the Policy and Finance
Committee be endorsed;
(2)the attached report entitled "The Proposed Governance Model for Advanced Environmental Decision Making for the
City of Toronto" by the Environmental Task Force be received for information and comment; and
(3)any comments on the proposed governance structure, as outlined in the attached report, be forwarded to the
Environmental Task Force before June 28, 1999, for consideration in the report and recommendations going to the Policy
and Finance Committee in July, 1999.
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Councillor Jack Layton, Chair, Environmental Task Force, gave a presentation to the Administration Committee respecting
the foregoing matter.
(e)Green Roofs for Healthy Cities Coalition - Demonstration Project at Toronto City Hall.
The Administration Committee reports having:
(1)endorsed, in principle, the concept proposed for a roof top garden at Toronto City Hall;
(2)requested the Acting Commissioner of Corporate Services to submit a report to the Administration Committee
on the concept as proposed and the request for proposal suggested by the Green Roofs for Healthy Cities Coalition;
(3)requested the Planning and Transportation Committee to invite representatives of the Green Roofs for Healthy
Cities Coalition to make a presentation to the Planning and Transportation Committee on land use planning and
other tools that can be considered respecting this project;
(4)requested the Executive Director and Chief Planner to meet with the Green Roofs for Healthy Cities Coalition
in advance of the presentation to the Planning and Transportation Committee; and
(5)requested the Toronto Atmospheric Fund to give consideration to providing funding assistance to the Coalition
to help move the project forward:
(June 8, 1999) from Mr. Steven W. Peck, Director, Green Roofs for Healthy Cities Coalition, advising that the Green
Roofs for Healthy Cities Coalition represents Canadian, U.S. and European roofing companies that want to introduce the
green roof technology concept to City Councillors as part of their ongoing community outreach activities; that this month
the Coalition has sponsored a demonstration project at Toronto City Hall outside the Council Chambers; and that to follow
up on the success of the demonstration project they would like to make a five minute presentation to the Administration
Committee to highlight the benefits of the technology and to propose a permanent roof top garden at Toronto City Hall.
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The following persons appeared before the Administration Committee in connection with the foregoing matter:
-Mr. Steven W. Peck, Director, Green Roofs for Healthy Cities Coalition; and
-Ms. Monica E. Kuhn, Architect, Architecture Rooftop Gardens Permaculture Designs.
(f)Review of Former City of York Employees' Pension Plan Financial Status.
The Administration Committee reports having deferred consideration of the following report until its meeting
scheduled to be held on July 13, 1999:
(June 3, 1999) from the Chief Financial Officer and Treasurer, reporting as requested by Council on December 16 and 17,
1998, on how the City of York Employees' Pension Plan came to be in its current negative financial situation; advising that
the current financial situation of the York Pension Plan can in large part be traced to the minimum funding strategy adopted
by the former City of York; that pension and benefit improvements which substantially increased the liabilities of the Plan
were not funded or provided for at the time they were granted; that it appears that there was an expectation that benefit
improvements would be funded by future plan surpluses which did not materialize; that in effect, the former City of York
followed a pay as you go practice; that the York Pension Plan is now virtually fully retired with only five active members
remaining; that future actuarial gains or losses will arise primarily through investment performance, pensioner increases
and pensioner mortality; that the actuarial assumptions of the plan should be reviewed and updated to reflect plan
provisions and current economic conditions; that recommendations in this regard will be brought forward with the results
of the December 31, 1998 actuarial review; and recommending that this report be received for information.
(g)Request for Proposal No. 3412-99-01464 for the Acquisition of 2000 Optical Scan Vote Tabulators and 100
Touch Screen Voting Units.
The Administration Committee reports having:
(1)deferred consideration of the following joint report until its meeting scheduled to be held on July 13, 1999;
(2)requested the appropriate staff to report to the aforementioned meeting of the Committee on the possibility of
some type of cost sharing with Elections Ontario and Elections Canada; and
(3)requested the City Clerk to arrange a briefing session for all Members of Council respecting the foregoing
matter:
(June 15, 1999) from the Chief Administrative Officer, Acting Commissioner of Corporate Services, Chief Financial
Officer and Treasurer and the City Clerk, recommending that:
(1)the City Clerk be given authority to enter into a contract with Election Systems & Software Inc., being the proponent
with the highest evaluated score, for the acquisition of the necessary optical scan vote tabulators and touch screen voting
units, including all necessary support and service agreements, at a capital cost not to exceed $13.05 million ($1.0 million in
1999 and $12.05 in 2000), such contract to be in accordance with the Request for Proposal and the Proposal submitted, and
on terms and conditions satisfactory to the City Clerk, and in a form satisfactory to the City Solicitor; and
(2)the appropriate City officials be authorized to take the necessary action to give effect thereto.
Respectfully submitted,
COUNCILLOR LORENZO BERARDINETTI,
Chair
Toronto, June 15, 1999
Patsy Morris
Tel. (416) 392-9151
