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Conditions of Employment - Council Staff Members
The Administration Committee recommends the adoption of the following report (June 29, 1999) from the Executive Director of Human Resources; and, further, that the Acting Commissioner of Corporate Services be requested to submit a report to the October 5, 1999, meeting of the Administration Committee, or sooner if possible, on the evaluation results of the Hay Group Management consultants:
Purpose:
This report is in response to City Council’s request that a report be submitted on the job evaluation results for the positions of Executive Assistants and Constituency Assistants.
Financial Implications:
Funding of the recommended actions can be accommodated in the corporate contingency account in accordance with direction from the Chief Financial Officer.
Recommendations:
It is recommended that:
(1) the Hay Group Management Consultants be authorized to determine a rate of pay for the positions of Executive Assistant and Constituency Assistant through a salary survey study;
(2) the evaluation results of the Hay Group Management Consultants be reported to the Administration Committee for approval;
(3) funding for salary reviews for council staff members be derived from the corporate contingency account for 1999; and
(4) staff be authorized to take whatever steps necessary to implement the foregoing.
Background:
City Council at its meeting of June 9, 1999, requested a report be submitted to the Administration Committee on the results of the job evaluation for the positions of Executive Assistant and Constituency Assistant.
Comments:
The City and the Hay Group are currently developing a job evaluation system for the non-unionized employees as a component of the overall compensation framework.
The recommendations from the Hay Group for salary scales for new city positions will be placed before Council later this year. In preparation for the new system, we have "benchmarked" a variety of positions utilizing the proposed compensation plan pending the finalization of the job evaluation tool. This process uses a broad brush approach to slot positions until factor weights are finalized. Job Evaluation is finalized only after all jobs are rated and internal equity issues are considered.
City staff had reviewed the earlier job descriptions for Executive Assistant and Constituency Assistant using the bench mark parameters, with a recommendation to the Committee that the rating be reviewed when the full job evaluation process was finalized.
Job description amendments were approved by City Council on June 9, 1999. The revised description was again rated relative to the benchmark positions. The rating for the position based on the revised description did not change.
A concern remains that the job evaluation system being developed for staff positions may not properly recognize the requirements of political positions such as the Executive Assistant and Constituency Assistant. Given the unique and political nature of the Executive Assistant and Constituency Assistant functions in the organization, it is therefore recommended that a salary survey study of similar political positions from other municipalities and levels of government be conducted by the external consultants. This review will establish a rate of pay outside of the proposed job evaluation/compensation plan for non-unionized employees.
Contact:
Brenda Glover
Executive Director of Human Resources
397-9802.
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