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Temporary Amendment to Purchasing By-law
The Administration Committee recommends the adoption of the following report (July 9, 1999) from the Commissioner of Works and Emergency Services; and further, that the City Clerk, in consultation with the Director of Purchasing and Materials Management, be requested to submit a report to the Administration Committee in October, 1999, respecting contracts awarded by the Bid Committee under this provision:
Purpose:
To authorize a temporary amendment to the Interim Purchasing By-law to permit the Bid Committee to award contracts up to and including $2,500,000.00.
Funding Sources, Financial Implications and Impact Statement:
N/A.
Recommendation:
It is recommended that approval be given to amend the Interim Purchasing By-law No. 57-1998, to permit the Bid Committee to award lowest bid construction contracts less than or equal to $2,500,000.00, during the period from July 14, 1999 to September 8, 1999.
Background:
Under the Interim Purchasing By-Law, contracts with a value of between $1,000,000.00 and $2,500,000.00 are to be awarded by the appropriate Standing Committee of Council.
No Standing Committee meetings will be held during Council’s summer recess period from July 14, 1999 to September 8, 1999.
Discussion:
In discussion with the Commissioners of Economic Development, Culture and Tourism and Corporate Services, it has been identified that there are a number of contracts in excess of $1,000,000.00 in value which are scheduled to be awarded during the summer recess period. In order to meet program commitments, it is necessary that the award of these contracts not be delayed and, accordingly, it is requested that the authority of the Bid Committee be extended to include the award of lowest bid construction contracts of up to and including $2,500,000.00, during the summer recess period from July 14, 1999 to September 8, 1999. We will report to the respective Committees and Council in September, providing full explanation on the contracts awarded.
Conclusion:
In order to permit the award of contracts of between $1,000,000.00 and $2,500,000.00 in value during the summer recess of Council, it is recommended that the authority of the Bid Committee be raised to a limit of up to and including $2,500,000.00.
Contact Persons:
Tom Denes, P.Eng. Lou Pagano
Executive Director Director
Technical Services Division Purchasing and Materials Management Division
Telephone: 392-7312
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