Other Items Considered by the Committee

(a)Staff Car Allowance

The Audit Committee reports having received the following report (June 22, 1999) from the City Auditor and forwarded same to the Administration Committee:

(June 22, 1999) from the City Auditor respecting Staff Car Allowance, and recommending that this report be received for information and forwarded to the Administration Committee.

 (b)Works Best Practices

The Audit Committee reports having recommended to the Works Committee that:

(1)the report (July 12, 1999) from the City Auditor be amended by deleting the words, "and report directly to Works staff" and inserting in lieu thereof the words, "be accountable to the City Auditor and report concurrently on any issues to both the City Auditor and Works staff" in Recommendation No. (4), and that the report, as amended be adopted;

(2)the City Auditor perform an analysis of the consultant services for the Works Best Practices Program to date, including value for money of Phase 1 of the program; and

(3)the City Auditor not be precluded from commenting on Phase 1 of the Works Best Practices Program while following through with any of the recommendations outlined in the report.

(i)(July 12, 1999) from the City Auditor respecting Works Best Practices, and recommending that:

(1)the Commissioner, Works and Emergency Services, establish for each consultant contract award, a performance management process, incorporating appropriate parameters and relevant, measurable and objective benchmarks; and that any future consulting contract awards recommended to the Works Committee and Council include a description of the consultant performance management criteria and process to be used;

(2)prior to or in conjunction with awarding any future consulting contracts, the Commissioner, Works and Emergency Services report to the Works Committee on the total cost of consulting services required for this project, including those consulting services required in the implementation of process control systems and other facilities;

(3)prior to or in conjunction with awarding any future consulting contracts, the Commissioner, Works and Emergency Services clarify how the consulting services to be provided in Phase 2 of the Works Best Practices program differ from those rendered during the planning and design stage (Phase 1) as well as from those consulting services to be procured for the construction and implementation component;

(4)any quality assurance activities deemed necessary in Phase 2 of the Works Best Practices program be performed either by Works staff or, if a consulting firm is used, that the firm be independent of the consulting consortium and report directly to Works staff;

(5)in view of the magnitude of the Works Best Practices program, the City Auditor work with Works staff during the implementation phase of the program to ensure that appropriate performance management criteria are established, and report independently to Council on any concerns or issues, including areas relating to value for money.

(6)this report be forwarded to the Works Committee for consideration

(ii)(July 19, 1999) from Toronto Civic Employees' Union, Local 416

Ms. Gina Gignac, National Representative, Toronto Civic Employees' Union appeared before the Toronto Community Council in connection with the foregoing matter.

 (c)Update on the Audit of the Handling of Sexual Assault and Family Violence Cases by the Toronto Police Service

The Audit Committee reports having received the following matter and having forwarded same to the Audit Reference Group and the Toronto Police Services Board for information:

(i)(April 13, 1999) from the City Auditor respecting Update on the Audit of the Handling of Sexual Assault and Family Violence Cases by the Toronto Police Service, and recommending that:

(1)this report be received for information by the Audit Committee; and

(2)this report be forwarded to the Audit Reference and the Toronto Police Services Board for their information;

(ii)(June 1, 1999) from the City Clerk, Audit Committee, addressed to the City Clerk, forwarding the Committee's actions of May 25, 1999; and

(iii)(July 8, 1999) from the City Clerk respecting Authority for Payment of Honorarium and recommending that this report be received for information

(d)Request for Commitment of City Auditor

The Audit Committee reports having approved the following request to the City Auditor from the Administration Committee and having directed him to submit his report to the Audit Committee:

(1)That the City Auditor review the business case and the financial and technical evaluation of the proposals, including a rent-to-buy option, where included as part of the proposals; and

(2)That the City Auditor review and evaluate the systems used in Vancouver, Ottawa, Chicago, Cook County, Philadelphia and Seattle, based on information in the City Clerk's Department.

 (e)In Camera Matter

The Committee reports having adjourned its public session and meeting in Camera to consider a matter the subject of which deals with the security of the property of the municipality or local board.

The matter remained in Camera.

  Respectfully submitted,

  COUNCILLOR DOUG MAHOOD

Chair

Toronto, July 19, 1999

Frances M. Pritchard

Tel. (416) 392-7033