Seaton House Renovations
The Community Services Committee recommends the adoption of the following reports:
(Report dated June 21, 1999, addressed to the
Community Services Committee from the
Commissioner of Community and Neighbourhood Services)
Purpose:
To approve capital budget financing and to award a construction contract for Seaton House capital renovations.
Funding Sources, Financial Implications and Impact Statement:
Funds for the capital renovations are included in the 1997-2001 Capital Works Program totalling
$4 million, as previously approved by Council.
Previous approvals: Clause No. 8 of Report No. 9 of the Human Services Committee of the former Metropolitan Toronto
Corporation ($0.8 million gross) and Clause No. 23 of Report No. 6 of the Strategic Policies and Priorities Committee
($3.2 million gross).
The Ontario Ministry of Community and Social Services has verbally approved 50 percent cost-sharing towards total
project expenditure of up to $7.0 million. Written confirmation of the cost-sharing has been requested.
Recommendations:
It is recommended that:
(1)a construction contract be awarded for Seaton House renovations, as per the staff report available July 10, 1999;
(2)financing in the amount of $4.0 million net, and debentured if necessary for a term up to but not exceeding 10 years,
be approved; and
(3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.
Council Reference/Background/History:
On January 29, 1997, the Council of the former Municipality of Metropolitan Toronto adopted a report which initiated the
Seaton House restructuring process, and established a panel to assist the Commissioner in implementing the changes
recommended in that report. On July 3, 1997, Council received and approved a report on the consultation regarding the
redesign of programs and major renovations at Seaton House. A progress report was received by Council in October 1998.
Comments and/or Discussion and/or Justification:
Tenders from contractors will be received on June 30, 1999. A staff report recommending the award of the construction
contract will be ready for Committee by July 10, 1999. It is important for Committee to approve the recommendation at its
July meeting so that construction can begin in August 1999.
While Seaton House is relocating close to half of its current residents during the construction period, it will remain
partially occupied for that period of time. Major portions of the heating system will be replaced as part of the construction
contract. Therefore, it is important to award the contract as soon as possible so that work can be completed before the
upcoming winter season.
A delay in the approval process will delay construction start-up time and therefore pose potential health and safety risks to
residents and staff remaining on site.
Conclusion:
Approval of this report will permit the project to proceed to the construction phase.
Contact Name:
John Jagt
Director of Hostel Services
Tel: 392-5358
(Joint report dated July 12, 1999, addressed to the
Community Services Committee from the
Commissioner of Community and Neighbourhood Services and
the Chief Financial Officer and Treasurer)
Purpose:
The purpose of this report is to advise the results of the tender issued for Seaton House renovations, 319-339 George
Street, in accordance with specifications as required by the Community and Neighbourhood Services Department, and to
request the authority to issue a contract to the recommended bidder.
Source of Funds:
Funds are available in the Capital Works Program.
Recommendation:
It is recommended that Tender Call No. 129-1999 for Seaton House renovations, 319-339 George Street, be awarded to
Ross Clair/Division of ROM Contractors Inc., in the total amount of $5,715,000.00 including all taxes and charges, being
the lowest tender received.
Council Reference/Background/History:
The Bid Committee at its meeting held on June 30, 1999, opened the following tender for Seaton House renovations,
319-339 George Street:
TendererTender Price
Ross Clair/Division of ROM Contractors Inc.$5,715,000.00
M. J. Dixon Construction Ltd.$5,800,000.00
The Atlas Corportation$5,920,000.00
Richard & B.A. Ryan Ltd.$6,351,433.00
Jasper Construction Group$6,472.000.00
Comments and/or Discussion and/or Justification:
The Tender Documentation submitted by the recommended bidder has been reviewed by the Commissioner of Community
and Neighbourhood Services and was found to be in conformance with the tender requirements.
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firm recommended.
Conclusion:
This report requests authority to issue a contract for Seaton House renovations, 319-339 George Street, in accordance with
specifications, to Ross Clair/Division of ROM Contractors Inc., being the lowest tender received.
Contact Name:
John Jagt
Director Hostel Services
Tel: 392-5358
