Other Items Considered by the Committee

(a)Council-Committee Structure.

The Policy and Finance Committee reports having decided not to hear the presentation from the City Clerk respecting the Council-Committee Structure.

(b)Financial Control Protocols Within the

Revised Council-Committee Structure.

The Policy and Finance Committee reports having referred the following joint report to the Budget Advisory Committee for consideration and report thereon to the Policy and Finance Committee:

(July 6, 1999) from the Chief Administrative Officer and the Chief Financial Officer and Treasurer recommending that:

(1)the roles and relationships described in the section of this report headed "Framework of Roles and Responsibilities for the Planning, Management and Expending of Resources within the City of Toronto" be adopted;

(2)the decision-making protocol set out in the section of this report headed "Guidelines for Routing of Committee Reports with Financial Implications", table 1 and Appendix A be adopted;

(3)in order to ensure that information on the financial implications of recommendations is available to Standing Committees, Community Councils and City Council:

(a)all staff reports be required to identify clearly, at the beginning of the report, any financial implications including:

(i)the amount of expenditures and revenues;

(ii)the source of revenues;

(iii)any in-year financial implications beyond the approved budget; and

(iv)future year financial impacts; and

when there are financial implications, include a statement indicating that the Chief Financial Officer and Treasurer has reviewed and concurs with the financial implications;

(b)Standing Committee and Community Council recommendations to Council and Notices of Motions introduced at Council, which have financial implications beyond the approved annual budget, be accompanied by staff identification, including review by the Chief Financial Officer and Treasurer, of any financial implications during consideration of the items by Council; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

(c)Phase 1 Renovations to Toronto City Hall - Recommended

Actions in Response to Office Consolidation Sub-Committee

Motions and Additional Budget Requirements.

The Policy and Finance Committee reports having directed that the forthcoming status report from the Chief Administrative Officer respecting Office Consolidation issues be considered at a joint meeting of the Administration Committee and the Budget Advisory Committee:

(May 28, 1999) from the City Clerk advising that the Budget Committee on May 25, 1999, amongst other things, requested the Policy and Finance Committee to assign to the Budget Advisory Committee any matter pertaining to the City Hall renovations and the financial implications thereof, for subsequent recommendations thereon to the Policy and Finance Committee.

(d)Status of Ongoing Urban Design Projects.

The Policy and Finance Committee reports having received the following report:

(June 11, 1999) from the Commissioner of Urban Planning and Development Servicesadvising Council on the projected status of funds regarding both the Jane and Finch and Sheppard streetscape projects; that Consultants have been hired; that construction of Phase I and the Sheppard gateways will be constructed before the end of 1999 and the Sheppard median will be built by TTC in 2000 in conjunction with Sheppard Avenue East roadway reconstruction, and recommending that this report be received for information.

(e)Technical Amendment, Toronto Licensing Budget.

The Policy and Finance Committee reports having received the following report:

(July 2, 1999) from the Commissioner of Urban Planning and Development Services respecting the implementation of a technical amendment to the approved budget structure of Toronto Licensing to reflect the transition structure necessary for integration within the Municipal Licensing and Standards Division of the Urban Planning and Development Services Department; and recommending that this report be received for information.

(f)Provincial Response to Child Care Cost Sharing Request.

The Policy and Finance Committee reports having received the following report:

(July 7, 1999) from the Commissioner of Community and Neighbourhood Services advising that when City Council, as part of the 1999 approval of the Children's Services Division budget, agreed to spend $3.3 million as a one time contribution towards the actual costs of service for providers of subsidized child care, the department was directed to seek provincial cost sharing and report back on provincial willingness by July 1999; that this report confirms that while the Toronto Regional Office of the Ministry of Community and Social Services commends Council for its support of child care programs, it is unable to provide matching provincial cost sharing as requested; that The $3.3 million needed to finance the one time bonus payment to child care operators and home child care providers was approved by Council at its meeting held April 26, 27, and 28, 1999 and is available within the Children's Services allocation; that Council at this meeting also confirmed approval for the department to flow this money to operators and providers by September, 1999, even if provincial cost sharing could not be secured; that as previously approved by Council, the Department will proceed to disperse the one-time payment of $3.3 million to bring the rates of all operators providing subsidized child care to within 96 per cent of their optimal per diem rates and to provide an average of $.90 cents bonus on the daily rates of home child care providers serving subsidized children; and recommending that this report be received for information.

(Councillor Pantalone declared his interest in this matter in that his children are registered in a child care centre which has a purchase of service agreemtn with the City of Toronto.)

(g)Funding For Sir Adam Beck Multi-use Facility Alderwood Pool Roof (Ward 2 - Lakeshore Queensway).

The Policy and Finance Committee reports having received the following communication:

(June 28, 1999) from the City Clerk advising that the Economic Development and Parks Committee on June 21, 1999, directed that the joint report (June 3, 1999, from the Commissioner of Economic Development, Culture and Tourism and the Chief Financial Officer and Treasurer, containing the following recommendations, be forwarded to the Policy and Finance Committee for information:

"(1)the Economic Development and Parks Committee approve the reallocation of $150,000.00 capital funding to cover the replacement cost of the existing pool roof; and

(2)the appropriate City officials be authorized to take the necessary action to give effect thereto."

(h)Toronto Transit Commission - 1998 Annual Report.

The Policy and Finance Committee reports having received the following communication:

(June 4, 1999) from the Interim General Secretary, Toronto Transit Commission providing to City Council a complete audited and certified financial statement of its affairs in the form of the TTC Annual Report in accordance with Section 36 of the City of Toronto Act, 1999.

(i)Status Report Concerning Establishment

of a Fourth Collision Reporting Centre.

The Policy and Finance Committee reports having deferred consideration of the following communication; and having requested the Chief Financial Officer and Treasurer to conduct a financial evaluation respecting this issue and submit a report thereon to the September 16, 1999, meeting of the Policy and Finance Committee:

(June 17, 1999) from the City Clerk advising that at its meeting of June 9, 10 and 11, 1999, City Council struck out and referred to the Policy and Finance Committee Clause No. 1 of Report No. 6 of the Emergency and Protective Services Committee, entitled "Status Report Concerning Establishment of a Fourth Collision Reporting Centre" for a financial evaluation; and

(j)Review of Sub-Committees, Special Committees and Task Forces.

The Policy and Finance Committee reports having referred the following communication to the Chief Administrative Officer for report thereon to the Policy and Finance Committee no later than October, 1999:

(June 28, 1999) from the City Clerk providing, for the information of the newly-formed Standing Committees, a list of the various sub-committees, special committees, advisory committees and task forces, which were formed under the previous Council-Committee structure and are now grouped under each Standing Committee in accordance with the new Committee Structure; and recommending that the Standing Committees:

(1)determine whether the mandate and membership of those sub-committees listed under the column "Sub-Committees" in Schedule 1 attached should be continued; and

(2)receive for information the balance of Schedule 1 regarding special committees, advisory committees and task forces established by Council.

(k)Environmental Task Force Interim Report.

The Policy and Finance Committee reports having received the following report:

(June 29, 1999) from the Environmental Task Force recommending that the Environmental Task Force Interim Report , entitled "The Environmental Task Force Leads Toronto Towards a Sustainable Future", be received for information.

(l)1999 Vehicle and Equipment Replacement Programme.

The Policy and Finance Committee reports having adopted the following motions with a direction that they be tabled until such time as the Budget Advisory Committee has considered and reported thereon to the Policy and Finance Committee; and having further requested that the Budget Advisory Committee meet as soon as possible to give consideration thereto:

Moved by Councillor Ootes:

"That the Policy and Finance Committee recommend to Council the adoption of the joint report (July 13, 1999) from the Chief Financial Officer and Treasurer and the Acting Commissioner of Corporate Services subject to:

(1)amending Recommendation No. (2) by deleting the sum of "$16.4 million" and inserting in lieu thereof the sum of "$40.0 million"; and

(2)amending Appendix F attached to the aforementioned report by adding thereto the attached scheduled."

Moved by Councillor Pantalone:

"That all reference in the joint report (July 13, 1999) from the Chief Financial Officer and Treasurer and the Acting Commissioner of Corporate Services, to the CNE be replaced with the words "Exhibition Place" and that staff review that issue to ensure that this error does not occur in the future."

Moved by Councillor Rae:

"That the Chief Financial Officer and Treasurer be requested to submit a report to the Policy and Finance Committee on the use of alternative fuels for these vehicles."

(July 13, 1999) from the Chief Financial Officer and Treasurer and the Acting Commissioner of Corporate Services recommending that:

(1)a maximum of $44.2 million be set as the limit for the 1999 purchase of vehicles and equipment which includes the amount previously approved by Council for the Police Services Board, and 10 snowblowers for Transportation Services, and this funding be allocated by program as per Appendix E;

(2)the replacement of vehicles identified in Appendix F be approved in the amount of $16.4 million from the Vehicle and Equipment Replacement Reserve and that the Acting Commissioner of Corporate Services report to the Policy and Finance Committee on specific vehicle replacements for the balance of the allocation contained in Appendix E; and

(3)the Chief Financial Officer and Treasurer in conjunction with the Acting Commissioner of Corporate Services report on the feasibility of leasing the corporation's fleet requirements, or a portion thereof.

(m)December 31, 1998, Operating Budget Variance Report.

The Policy and Finance Committee reports having been advised by the Chief Financial Officer and Treasurer that the December 31, 1998, Operating Budget Variance report will be submitted to the September 16, 1999, meeting of the Policy and Finance Committee.

Respectfully submitted,

MAYOR MEL LASTMAN,

Chair

Toronto, July 20, 1999

Patsy Morris

Tel. (416) 392-9151