Engagement of Consultants - General Administration and
Site Supervision Services During Design/Build of
Biosolids Pelletization Facility, Ashbridges Bay Treatment Plant
(Formerly the Main Treatment Plant)
The Works Committee recommends the adoption of the following joint report (June 23, 1999) from the
Commissioner of Works and Emergency Services and the Chief Financial Officer and Treasurer:
Purpose:
The purpose of this report is to advise on the Request for Proposals for professional consulting services required for
general administration and site supervision during the design and construction of the biosolids pelletization facility to be
built at the Main Treatment Plant required to support the Toronto Biosolids Beneficial Use Program, and to obtain
authorization to award the consulting services agreement to R.V. Anderson and Associates Limited.
Funding Sources, Financial Implications and Impact Statement:
The necessary funds are available in the approved 1999-2003 Water and Wastewater Services Division Capital Works
Program, Water Pollution Control, Capital Account No. C-WP160, Main Treatment Plant.
Recommendations:
It is recommended that:
(1)the firm of R.V. Anderson Associates Limited be engaged to provide general administration and site supervision
services during the design, construction and commissioning of the pelletization facility at the Main Treatment Plant for an
amount of $842,000.00 including GST for a design/construction period of up to 20 months, and a contingency allowance of
$80,000.00 to cover extended services during the design and construction of the facility at a rate not to exceed $5,000.00
per week including disbursements and GST, if necessary and as authorized by the Commissioner of Works and Emergency
Services; and
(2)the appropriate City officials be directed to take the necessary action to give effect thereto.
Council Reference/Background/History:
By adoption of Clause No. 23 of Report No. 5 of The Strategic Policies and Priorities Committee, Council at its meeting of
March 2, 3 and 4, 1999, granted authority to commence negotiations with and enter into an agreement with USF Canada
Inc. to design and construct a biosolids pelletization facility at the City's Main Treatment Plant (MTP) for a lump sum cost
of $22,235,959.00. The pelletization facility is required as part of the City's initiative to move from incineration to
100 percent beneficial use of biosolids at the MTP. An agreement has been entered into with USF Canada Inc. and design
activities have commenced with facility construction to start this summer.
Accordingly, consulting services for general administration and site supervision will be required immediately to assist the
City during design, construction and commissioning of the pelletization facility. In order to secure the necessary consulting
services as expeditiously as possible, a one-stage Request for Proposals (RFP) competitive consultant selection process
was issued by the Purchasing and Materials Management Division. Results of the consultant selection process are
summarized below.
Comments and/or Discussion and/or Justification:
Six qualified consulting firms were invited to submit proposals. The RFP was also advertised on the internet website. Of
the six firms only one firm, R.V. Anderson and Associates Limited (RVA), submitted a proposal. Three firms submitted
written notice that they would not be submitting a proposal. As requested in the RFP, RVA submitted a detailed written
proposal including a separate sealed cost proposal.
A formal consultant selection committee was struck to evaluate the proposal comprised of representatives from the Water
and Wastewater Services and Technical Services Divisions of the Works and Emergency Services Department.
RVA's technical submission was evaluated first independently and then jointly by members of the Consultant Selection
Committee in accordance with a set of pre-established criteria. A threshold level of 75 percent of the maximum attainable
score was applied as a criterion for further consideration through a review of the separate cost proposal. RVA's technical
proposal passed this threshold and their cost proposal was opened and reviewed. In order to obtain minor clarifications on
elements of their proposal, RVA was interviewed by the selection committee.
RVA proposed to provide the required consulting services over a period of 20 months for the total upset limit of
$842,000.00 including disbursements and GST. Any extended services required during design and construction of the
facility would be limited to a maximum rate not to exceed $5,000.00 per week including disbursements and GST.
The selection committee concluded that the proposal submitted satisfied the overall project requirements at a reasonable
cost, and demonstrates an appropriate level of effort to properly address the necessary elements of the work.
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firm recommended.
A contingency allowance of $80,000.00 is also recommended to cover the cost of any extended services during design and
construction, if necessary and as authorized by the Commissioner of Works and Emergency Services.
Conclusions:
The proposal submitted by R.V. Anderson Associates Limited satisfies the requirements of the City's RFP, and the fee
proposal is fair and reasonable in comparison with other design/build projects of a similar scale.
It is recommended that a consulting services agreement be entered into with RVA on such terms and conditions
satisfactory to the Commissioner of Works and Emergency Services and in a form satisfactory to the City Solicitor.
Contact Names:
R.M. Pickett, P. Eng.L.A. Pagano
Director, Water Pollution ControlDirector
Water and Wastewater Services DivisionPurchasing and Materials Management
Telephone: 392-8230Telephone: 392-7312
