Terms of Reference for the Personnel and
Office Consolidation Sub-Committees
The Administration Committee recommends the adoption of the report (July 20, 1999) from the Chief
Administrative Officer, subject to amending Item No. (1) (c) embodied in the Terms of Reference of the Personnel
Sub-Committee contained in Appendix 1 to read as follows:
"(1)(c)review progress reports on the implementation of policy matters relating to all human resource issues,
including but not limited to equity goals and workplace wellness, health and safety initiatives;".
The Administration Committee reports, for the information of Council, having appointed Councillor David Miller as the
Chair of the Personnel Sub-Committee.
The Administration Committee submits the following report (July 20, 1999) from the Chief Administrative Officer:
Purpose:
To establish terms of reference for the two sub-committees established by Administration Committee at its special meeting
of July 21, 1999.
Funding Sources, Financial Implications and Impact Statement:
There are no financial implications arising from the recommendations in this report.
Recommendations:
It is recommended that:
(I)the terms of reference for the Personnel Sub-Committee be adopted as presented in Appendix No. (1), viz:
"(1)Responsibilities:
The Personnel Sub-Committee shall deal with personnel issues and practices, and specifically shall:
(a)consider reports and deputations on policy matters relating to human resource issues;
(b)review progress reports on staff downsizing;
(c)review progress reports on the implementation of human rights policy, equity goals and workplace wellness, health
and safety initiatives, among others;
(d)review and report to the Administration Committee on such human resource policy matters as are referred to it by the
Administration Committee."
(2)Reporting and/or Sunset Date:
The sub-committee's term shall be concurrent with the term of Council.
(3)Membership:
The members of the sub-committee shall be:
(a)Councillor Lorenzo Berardinetti;
(b)Councillor Gerry Altobello;
(c)Councillor Sandra Bussin; and
(d)Councillor David Miller.
(4)Reporting Relationship:
The sub-committee shall report to the Administration Committee.
(5)Reason For Establishing The Sub-Committee:
The sub-committee is established to allow for in-depth review of human resource issues that time would otherwise not
permit given the range and number of matters before the Administration Committee.
(6)Staff Resources:
The sub-committee shall be supported by the City Clerk and the Executive Director of Human Resources without the need
for the appropriation of additional funds;";
(II)the terms of reference for the Office Consolidation Sub-Committee be adopted as presented in Appendix No. (2), viz:
(1)Responsibilities:
The Office Consolidation Sub-Committee shall consider reports relating to the office consolidation master plan.
(2)Reporting and/or Sunset Date:
The sub-committee shall be dissolved at the end of the term of the current City Council.
(3)Membership:
The members of the sub-committee shall be:
(a)Councillor Lorenzo Berardinetti;
(b)Councillor John Adams;
(c)Councillor Denzil Minnan-Wong; and
(d)Councillor Ron Moeser (Chair).
(4)Reporting Relationship:
The sub-committee shall report to the Administration Committee.
(5)Reason For Establishing The Sub-Committee:
The subcommittee is established to allow for review and discussion of strategic issues relating to office space consolidation
that time would otherwise not permit given the range and number of matters before the Administration Committee.
(6)Staff Resources:
The sub-committee shall be supported by the City Clerk and the Chief Administrative Officer or designate without the need
for the appropriation of additional funds;"; and
(III)the necessary City officials be authorized to give effect thereto.
Council Reference/Background/History:
The Administration Committee, at its special meeting on July 21, 1999, constituted a Personnel Sub-Committee and an
Office Consolidation Sub-Committee and requested that the Chief Administrative Officer prepare revised terms of
reference for each.
Comments and/or Discussion and/or Justification:
The proposed terms of reference for the two sub-committees have been prepared in accordance with Section 104(3) of the
procedural by-law, which requires that:
"Any recommendation to establish a special committee, task force, advisory committee or sub-committee shall include
terms of reference outlining:
(a)the matters to be dealt with;
(b)a reporting date and a sunset date, beyond which Council approval is required for its continuation;
(c)the membership;
(d)the Standing Committee to which the special committee, task force, advisory committee or sub-committee shall report
to;
(d)the reason why the work cannot be undertaken by an existing Standing Committee; and
(e)identification of the staff and other resources required to support the work of the special committee, advisory
committee, task force or sub-committee, and a determination that they are available within existing resources."
Conclusions:
Proposed terms of reference for the two sub-committees established by the Administration Committee at its special
meeting of July 21, 1999 are attached in Appendices No. (1) and (2). The terms of reference have been prepared in
accordance with the requirements of the procedural by-law.
This report has been prepared in consultation with the City Clerk.
Appendix No. (1)
Personnel Sub-Committee
Terms of Reference
(1)Responsibilities:
The Personnel Sub-Committee shall deal with personnel issues and practices, and specifically shall:
(a)consider reports and deputations on policy matters relating to human resource issues;
(b)review progress reports on staff downsizing;
(c)review progress reports on the implementation of human rights policy, equity goals and workplace wellness, health
and safety initiatives, among others;
(d)review and report to the Administration Committee on such human resource policy matters as are referred to it by the
Administration Committee."
(2)Reporting and/or Sunset Date:
The sub-committee's term shall be concurrent with the term of Council.
(3)Membership:
The members of the sub-committee shall be:
(a)Councillor Lorenzo Berardinetti;
(b)Councillor Gerry Altobello;
(c)Councillor Sandra Bussin; and
(d)Councillor David Miller.
(4)Reporting Relationship:
The sub-committee shall report to the Administration Committee.
(5)Reason For Establishing The Sub-Committee:
The sub-committee is established to allow for in-depth review of human resource issues that time would otherwise not
permit given the range and number of matters before the Administration Committee.
(6)Staff Resources:
The sub-committee shall be supported by the City Clerk and the Executive Director of Human Resources without the need
for the appropriation of additional funds.
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Appendix No. (2)
Office Consolidation Sub-Committee
Terms of Reference
(1)Responsibilities:
The Office Consolidation Sub-Committee shall consider reports relating to the office consolidation master plan.
(2)Reporting and/or Sunset Date:
The sub-committee shall be dissolved at the end of the term of the current City Council.
(3)Membership:
The members of the sub-committee shall be:
(a)Councillor Lorenzo Berardinetti;
(b)Councillor John Adams;
(c)Councillor Denzil Minnan-Wong; and
(d)Councillor Ron Moeser (Chair).
(4)Reporting Relationship:
The sub-committee shall report to the Administration Committee.
(5)Reason For Establishing The Sub-Committee:
The subcommittee is established to allow for review and discussion of strategic issues relating to office space consolidation
that time would otherwise not permit given the range and number of matters before the Administration Committee.
(6)Staff Resources:
The sub-committee shall be supported by the City Clerk and the Chief Administrative Officer or designate without the need
for the appropriation of additional funds.
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The Administration Committee reports, for the information of Council, having also had before it a communication
(September 2, 1999) from Ms. Anne Dubas, President, CUPE Local 79, urging the Administration Committee to include
the review of restructuring and redesign reports in the Personnel Sub-Committee's list of responsibilities.
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Ms. Anne Dubas, President, CUPE Local 79, appeared before the Administration Committee in connection with the
foregoing matter.
