Hired Loaders, Ploughs, and Tractors for Winter Services,
District One for the Period December 1, 1999 to March 31, 2003 -
Contracts Nos. T-68-99, T-69-99, T-70-99 and T-72-99
(East York, High Park, Trinity Niagara, Davenport, North Toronto,
Midtown, Downtown, Don River, East Toronto, York Humber
and York Eglinton)
The Works Committee recommends the adoption of the following joint report (August 26, 1999) from the
Commissioner of Works and Emergency Services and the Chief Financial Officer and Treasurer:
Purpose:
The purpose of this report is to advise of the results of the Tenders issued for winter services for hired loaders, ploughs and
tractors, District One, for the period December 1, 1999 to March 31, 2003, in accordance with specifications as required by
the Works and Emergency Services Department, and to request authority to issue contracts to the recommended bidders.
Source of Funds:
Funds for Winter Services are contained in Transportation Services 1999 Operating Budget for the current year's
requirements. Funds will be included in the subsequent years' submissions for each required portion of the contract period.
Recommendation:
It is recommended that the following contracts for hired loaders, ploughs and tractors, for winter services, District One, for
the period December 1, 1999 to March 31, 2003, be awarded to the following Tenderers in the total amount of
$15,656,155.08 including all taxes and charges:
Contract/Tender Call No.TendererTender Price
T-68-99, Call No. 182-1999K.J. Beamish Construction Co. Limited$4,934,168.72
T-69-99, Call No. 183-1999Miller Paving Limited$2,180,767.00
T-70-99, Call No. 184-1999James Dick Construction Limited$5,548,741.80
T-72-99, Call No. 185-1999Gazzola Paving Limited$2,992,477.56
Council Reference:
The Bid Committee at its meeting held on August 4, 1999, opened the following Tenders for winter services for hired
loaders, ploughs and tractors, District One, for the period December 1, 1999 to March 31, 2003:
Contract No. T-68-99, Tender Call No. 182-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
North Eastern Area:
TendererTender Price
K.J. Beamish Construction Co. Limited$4,934,168.72
Gazzola Paving Limited$5,014,028.56
Contract No. T-69-99, Tender Call No. 183-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
South Eastern Area:
TendererTender Price
Miller Paving Limited$2,180,767.00
Gazzola Paving Limited$3,311,422.56
Contract No. T-70-99, Tender Call No. 184-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
North Western Area:
TendererTender Price
James Dick Construction Ltd.$5,548,741.80
K.J. Beamish Construction Co. Limited$6,959,005.92
Gazzola Paving Limited$7,637,349.84
Contract No. T-72-99, Tender Call No. 185-1999, Winter Services for Hired Loaders, Ploughs and Tractors - District One -
South Western Area:
TendererTender Price
Diamond Roadworks Limited$2,940,360.00
Gazzola Paving Limited$2,992,477.56
James Dick Construction Ltd.$3,406,914.24
Comments:
For Contract T-72-99, Tender Call No. 185-1999, the low bid submitted by Diamond Roadworks Limited failed to provide
a Bid Bond, and an Agreement to Bond. Also, they failed to prequalify with the Ministry of Transportation of Ontario. This
process is outlined in the tender advertisement and documents. The Legal Department was consulted and advises that their
tender is incomplete and considered informal. The remaining tender documents submitted by the recommended bidders
have been reviewed by the Commissioner of Works and Emergency Services, and were found to be in conformance with
the Tender requirements.
The Manager, Fair Wage and Labour Trades Office, has reported favourably on the firms recommended.
Conclusion:
This report requests authority to issue contracts for winter services for hired loaders, ploughs and tractors, District One, for
the period December 1, 1999 to March 31, 2003, in accordance with specifications, to the recommended contractors, being
the lowest Tenders received.
Contact Name and Telephone Number:
Andy KoropeskiL. Pagano, P. Eng.,
Director, District 1Director of Purchasing and Materials
Transportation ServicesManagement Division
Telephone: 392-7711Telephone: 392-7311