Rental of Equipment with Operators for Winter Maintenance

of Toronto Roads (Snow Plowing and Removal) in District 2

for 1999/2000 to 2002/2003 Winter Seasons -

Quotation No. 6032-99-01877

The Works Committee recommends the adoption of the following joint report (October 5, 1999) from the Commissioner of Works and Emergency Services and the Chief Financial Officer and Treasurer:

Purpose:

The purpose of this report is to advise of the results of the Request for Quotation for the rental of various equipment complete with operators necessary for the winter maintenance of Toronto roads, (snow plowing and removal) in District 2 for the 1999/2000 to 2002/2003 winter seasons in accordance with specifications as required by the Works and Emergency Services Department, and to request the authority to issue purchase orders to the recommended bidders.

Source of Funds:

Funds are provided in the 1999 Works and Emergency Services Department's Accounts: Winter Maintenance, Contracts - Road Operations 4413 and 4590. Future funding will be provided for in the operating budget for Winter Maintenance of the Works and Emergency Services Department.

Recommendation:

It is recommended that Quotation No. 6032-99-01877 for rental of various equipment complete with operators necessary for the winter maintenance of Toronto roads (snow plowing and removal) for the 1999/2000 to 2002/2003 winter seasons in accordance with specifications as required by the Works and Emergency Services Department be awarded to the following bidders:

Firm Name:Price Complete Including All Taxes and Charges

A. Shea and Sons Road Grading$ 654,980.00

Adonis Enterprise$1,361,070.00

Don Cordingley Gradall Rental$1,429,380.00

Council Reference/Background/History:

Twenty-five firms submitted quotations for the rental of various equipment complete with operators as required for the winter maintenance of Toronto roads (snow plowing and removal) in District 2 for the 1999/2000 to 2002/2003 winter seasons in accordance with specifications as required by the Works and Emergency Services Department. The equipment will be rented on an as-required basis with amounts of the contracts being based on unit rental rates quoted for an estimated number of hours of usage. As no firm can provide all the equipment necessary for this requirement, the award of this requirement is being split between 23 firms who collectively meet the total requirement for this rental equipment, offering the lowest prices for the equipment specified.

The contractors noted above are providing numerous prices of equipment over the four-year duration of the contract, resulting in contract amounts that require Committee authority. The total estimated amounts for each of the other 20 firms are below the level requiring Committee authority.

Furthermore, although the award to A. Shea and Sons Road Grading ($654,980.00) is within the authority of the Bid Committee, in order to avoid reporting this matter to two Committees, it was decided for efficiency to combine the requests for contract award and report solely to the Works Committee.

Comments:

The Quotation documents submitted by the recommended bidders have been reviewed by the Commissioner of Works and Emergency Services, and were found to be in conformance with the Quotation requirements.

The Manager, Fair Wage and Labour Trades Office, has reported favorably on the firms recommended.

Conclusion:

This report requests authority to issue purchase orders for the rental of various equipment, complete with operators necessary for the winter maintenance of Toronto roads, (snowing plowing and removal) in District 2, for the 1999/2000 to 2002/2003 winter seasons in accordance with specifications as required by the Works and Emergency Services Department.

Contact Name:Contact Name:

Sam DiTomasoLou Pagano, P. Eng.

Manager of Road OperationsDirector

Tel. 394-8345Purchasing and Materials Management Division

Tel: 392-7311