TABLE OF CONTENTS

REPORTS OF THE STANDING COMMITTEES

AND OTHER COMMITTEES

As Considered by

The Council of the City of Toronto

on April 13, 14 and 15, 1999

NOMINATING COMMITTEE

REPORT No. 4

1 Referral of One Vacancy on the
Toronto Housing Company, Inc., Board of Directors

2 Other Items Considered by the Committee

City of Toronto

REPORT No. 4

OF THE NOMINATING COMMITTEE

(from its meeting on March 17, 1999,

submitted by Councillor Norman Kelly, Chair)

As Considered by

The Council of the City of Toronto

on April 13, 14 and 15, 1999

1

Referral of One Vacancy on the

Toronto Housing Company, Inc., Board of Directors

(City Council on April 13, 14 and 15, 1999, amended this Clause by deleting from Recommendation No. (1) of the Nominating Committee the name "Peter Milczyn" and inserting in lieu thereof the name "Madeleine Fleming".)

The Nominating Committee:

(1) again recommends that Peter Milczyn be appointed to the Toronto Housing Company, Inc. Board of Directors for a term of office expiring November 30, 2001, and/or until his successor is appointed; and

(2) recommends that Council, as the governing body of the City in its capacity as sole shareholder of Toronto Housing Company, Inc. (THC), pass a special resolution within the meaning of the Business Corporations Act increasing the number of the Directors of the THC from nine to eleven effective March 2, 1999.

The Nominating Committee reports, for the information of Council, having:

(1) adjourned its regular meeting to meet in-camera, pursuant to Section 10(1)(ii) of the Procedural By-law which states:

"10. No meeting of part thereof shall be In Camera unless:

(1) The subject matter being considered is:

(2) personal matters about an identifiable individual, including municipal or local board employees"

and proceeded to consider the matter of the one vacancy remaining for a citizen appointee to the Toronto Housing Company, Inc. Board of Directors which was referred by City Council at its meeting on March 2, 3 and 4, 1999 to the Nominating Committee for consideration (Clause No. 1 of Report No. 2 of the Nominating Committee refers); and

(2) received verbal advice from the City's Legal Division that it is a requirement of the Business Corporations Act that the increase in the number of Directors on the Toronto Housing Company, Inc. from nine to eleven which was implemented at Council's meeting on March 2, 3 and 4, 1999 (Clause No. 1 of Report No. 2 of the Nominating Committee; Clause No. 1 of Report No. 2 of The Striking Committee; and Clause No. 4 of Report No. 2 of The Community and Neighbourhood Services Committee refers), be formally adopted as a special resolution and hence the foregoing Recommendation (2).

The Nominating Committee submits the communication (March 11, 1999) from the City Clerk:

City Council at its meeting held on March 2, 3 and 4, 1999, amended and adopted Clause No. 1 of Report No. 2 of the Nominating Committee, headed "Appointment of Citizen Members to the Toronto Housing Company, Inc., Board of Directors", by:

(1) striking out the recommendation of the Nominating Committee and inserting in lieu thereof the following:

"It is recommended that:

(i) the following persons be appointed as citizen members to the Toronto Housing Company, Inc., Board of Directors for a term of office expiring November 30, 2001 and/or until their successors are appointed:

- Catherine Bertucci-Menchetti;

- A. Karim Karsan; and

- Tammy O'Neill; and

(ii) the matter of the one vacancy remaining for a citizen appointee to the Toronto Housing Company, Inc., Board of Directors, be referred back to the Nominating Committee for further consideration;" and

(2) adding thereto the following:

"It is further recommended that the recommendation of the Nominating Committee embodied in the communication dated March 3, 1999, from the City Clerk, be adopted, viz:

`The Nominating Committee recommends, in view of the communication (March 3, 1999) from Mr. Ronald D. Kirschner advising that he is withdrawing his name for consideration for appointment to the Board of Directors, Toronto Housing Company, Inc., that Rev. Dr. John M. Metson be appointed to the Board of Directors, Toronto Housing Company, Inc., for the period ending November 30, 2001, and until his successor is appointed, and that Clause No. 1 of Report No. 2 of The Nominating Committee be amended accordingly.'"

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(Clause No. 1 of Report No. 2 of the Nominating Committee)

(City Council on March 2, 3 and 4, 1999, amended this Clause by:

(1) striking out the recommendation of the Nominating Committee and inserting in lieu thereof the following:

"It is recommended that:

(i) the following persons be appointed as citizen members to the Toronto Housing Company, Inc., Board of Directors for a term of office expiring November 30, 2001 and/or until their successors are appointed:

- Catherine Bertucci-Menchetti;

- A. Karim Karsan; and

- Tammy O'Neill; and

(ii) the matter of the one vacancy remaining for a citizen appointee to the Toronto Housing Company, Inc., Board of Directors, be referred back to the Nominating Committee for further consideration."; and

(2) adding thereto the following:

"It is further recommended that the recommendation of the Nominating Committee embodied in the communication dated March 3, 1999, from the City Clerk, be adopted, viz.:

'The Nominating Committee recommends, in view of the communication (March 3, 1999) from Mr. Ronald D. Kirschner advising that he is withdrawing his name for consideration for appointment to the Board of Directors, Toronto Housing Company, Inc., that Rev. Dr. John M. Metson be appointed to the Board of Directors, Toronto Housing Company, Inc., for the period ending November 30, 2001, and until his successor is appointed, and that Clause No. 1 of Report No. 2 of The Nominating Committee be amended accordingly.' ")

The Nominating Committee recommends that the following persons be appointed as citizen members to the Toronto Housing Company, Inc. Board of Directors for a term of office expiring November 30, 2001 and/or until their successors are appointed:

- Catherine Bertucci-Menchetti;

- A. Karim Karsan;

- Ronald D. Kirschner;

- Peter Milczyn; and

- Tammy O'Neill

The Nominating Committee reports, for the information of Council, having adopted the confidential report (February 19, 1999) from the City Clerk and confirmed the action taken by members of the Committee as the result of a poll conducted on February 18, 1999, and included the individual named therein on the short list for applicants to the Toronto Housing Company. This individual's application met the criteria of the Interim Policy and was included on the agenda for consideration of shortlisting at the Committee's February 16, 1999 meeting but was not shortlisted at that time.

The Nominating Committee submits the following report (February 8, 1999) from the City Clerk:

Purpose:

The purpose of this report is to provide information to assist the Nominating Committee in its review of applications received from interested and qualified members of the public seeking appointment to the Toronto Housing Company, Inc. Board of Directors.

Funding Sources, Financial Implications and Impact Statement

None.

Recommendation:

It is recommended that the Nominating Committee review the applications received for appointment to the Toronto Housing Company, Inc. Board of Directors.

Council Reference/Background History:

In accordance with the interim policy adopted by City Council on February 4, 5 and 6, 1998, with respect to citizen appointments to Boards and Commissions, an advertisement was placed in the Toronto Sun on Thursday, January 14, 1999, the Toronto Star on Friday, January 15, 1999, and the Globe and Mail on Saturday, January 16, 1999. The ad was also placed in several major newspapers serving racial, ethno-cultural and linguistic communities of Toronto. In addition, a copy of this ad was sent to various community and ethnic newspapers, was posted in libraries and in various City facilities open to the public, and was also posted to the City's website (http://www.city.toronto.on.ca), inviting interested citizens, who are qualified electors, to make applications for appointment to the Toronto Housing Company, Inc. Board of Directors. Members of Council were also provided with a copy of the advertisement together with information circulars in respect of the advertised positions.

As provided in the interim policy adopted by Council, all new applicants were required to attend an orientation seminar in respect of the Board and/or Commission they applied for. Attached are copies of applications from those incumbents who have re-applied, and from those citizens who attended the relevant orientation seminar, as per Council's interim policy.

Comments and/or Discussion and/or Justification:

Enclosed herewith, for the consideration of the Nominating Committee, are the following:

(1) a list of the present citizen appointments to be made to the Toronto Housing Company, Inc. Board of Directors, indicating the number of appointments to be made, the term of office, the past service of each incumbent, and the names of individuals who have submitted applications for consideration by the Nominating Committee;

(2) a summary of the pertinent recommendations adopted by City Council regarding the appointment of citizen members to Boards and Commissions;

(3) a copy of the information circular in respect of the advertised positions, describing responsibilities, desirable qualifications, time commitments, etc.; and

(4) copies of applications received for appointment to the Toronto Housing Company, Inc. Board of Directors from those incumbents who have re-applied, and from those citizens who attended the relevant orientation seminar, as per Council's interim policy.

Contact Name:

Christine Archibald, Committee Administrator, Nominating Committee - 392-7039.

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The Nominating Committee reports, for the information of Council, also having had before it the following reports, communications and material and copies thereof are on file in the office of the City Clerk:

- a list of present citizen appointments to be made to the Toronto Housing Company, Inc. Board of Directors, indicating the number of appointments to be made, the term of office, the past service of each incumbent, and the names of individuals who have submitted applications for consideration by the Nominating Committee, appended to the foregoing report (February 8, 1999) from the City Clerk;

- a summary of the pertinent recommendations adopted by City Council regarding the appointment of citizen members to Boards and Commissions, appended to the foregoing report (February 8, 1999) from the City Clerk;

- a copy of the information circular in respect of the advertised positions, describing responsibilities, desirable qualifications, time commitments, etc., appended to the foregoing report (February 8, 1999) from the City Clerk;

- attendance records of incumbents;

- communication (February 4, 1999) from Councillor Chow, Downtown, advising that she is in support of the application from an identified individual for membership on the Toronto Housing Company, Inc. Board of Directors, which was considered in-camera;

- communication (January 26, 1999) from the Commissioner of Community and Neighbourhood Services forwarding to the Nominating Committee, as directed by Council on December 16 and 17, 1998 criteria to be used by the Nominating Committee in selecting nominees for appointment to the Board of Directors, Toronto Housing Company, Inc.; and

- confidential schedule of interviews of applicants on February 23, 1999, for appointment to the Toronto Housing Company, Inc. Board of Directors.

(City Council on March 2, 3 and 4, 1999, had before it, during consideration of the foregoing Clause, the following report (March 3, 1999) from the City Clerk:

Recommendation:

The Nominating Committee recommends, in view of the communication (March 3, 1999) from Mr. Ronald D. Kirschner advising that he is withdrawing his name for consideration of appointment to the Board of Directors, Toronto Housing Company, Inc., that Rev. Dr. John M. Metson be appointed to the Board of Directors, Toronto Housing Company, Inc. for the period ending November 30, 2001, and until his successor is appointed, and that Clause No. 1 of Report No. 2 of The Nominating Committee be amended accordingly.

Background:

At its meeting on March 3, 1999, the Nominating Committee was advised that Mr. Ronald Kirschner, a nominee of the Nominating Committee for appointment to the Board of Directors, Toronto Housing Co. Inc. (Clause 1 of Report No. 2 of the Nominating Committee refers) had just accepted an offer of employment by the City of Toronto. In view of the following Section (3) of the Interim Policy for Citizen Appointments which states,:

"Any person applying for appointment to Agencies, Boards or Commissions is required to be a qualified elector in the City of Toronto and may not be an employee of the City or any of its Agencies, Boards or Commissions"

Mr. Kirschner is not now eligible for appointment to the Board of Directors, Toronto Housing Co. Ltd., and the Nominating Committee decided to nominate Rev. Dr. Metson in his place.)

(City Council also had before it, during consideration of the foregoing Clause, a communication (March 3, 1999) from Mr. Ron Kirschner, advising that he is withdrawing his name for consideration for appointment to the Board of Directors, Toronto Housing Company, Inc.)

2

Other Item Considered by the Committee

(City Council on April 13, 14 and 15, 1999, received this Clause, for information.)

(a) Citizen Appointments to the Toronto Cycling Committee.

The Nominating Committee reports having adjourned its regular meeting to meet in-camera, pursuant to Section 10(1)(ii) of Council's Procedural By-law No. 23-1998 which states:

"10. No meeting or part thereof shall be In-Camera unless:

(1) the subject matter being considered is:

(2) personal matters about an identifiable individual, including municipal or local board employees"

and proceeded to consider applicants for shortlisting for the Toronto Cycling Committee. The matter remained in-camera.

(i) (February 24, 1999) from the City Clerk providing information to assist the Nominating Committee in its review of applications received from interested and qualified members of the public seeking appointment to the Toronto Cycling Committee, and recommending that the Nominating Committee review the applications received for appointment to the Toronto Cycling Committee; and

(ii) (February 24, 1999) from the City Clerk providing attendance records of citizen appointees to the Toronto Cycling Committee.

Respectfully submitted,

NORMAN KELLY

Chair

Toronto, March 17, 1999

(Report No. 4 of The Nominating Committee was adopted, as amended, by City Council on April 13, 14 and 15, 1999.)