ADMINISTRATION COMMITTEE

AGENDA

Date of Meeting: Monday, February 14, 2000 Enquiry: Patsy Morris

Time: 12:30 p.m. Administrator

Location: Committee Room 3 392-9151 2nd Floor, City Hall

100 Queen Street West

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

DEPUTATIONS/PRESENTATIONS.

COMMUNICATIONS/REPORTS.

1. ADMINISTRATIVE AND UNDERWRITING SERVICES

FOR EMPLOYEE BENEFITS.

Benefits Carrier Working Group.

(February 10, 2000)

Reporting on the results of the meetings held of the Benefits Carrier Working Group; and recommending that:

(1) recommendations (1) and (3) contained in the report, dated May 10, 1999, from the Chief Financial Officer and Treasurer be adopted;

(2) the City enter into an agreement with Manulife for the provision of underwriting and administrative services with respect to the Group Life, Long Term Disability, Extended Health Care and Dental Care benefit plans of the City in acccordance with the terms and conditions outlined in the Request for Proposals issued on November 27, 1998, the Manulife proposal and otherwise on terms and conditions satisfactory to the Chief Financial Officer and Treasurer and in a form satisfactory to the City Solicitor;

(3) the term of the agreement with Manulife, be for a one-year period effective March 1, 2000, with options to extend for additional one year terms but for no more than five years with administration fees guaranteed for a three year period;

(4) the Benefits Carrier Working Group be renamed the Benefits Administration Advisory Group to assist the Chief Financial Officer and Treasurer and Director, Pension, Payroll and Employee Benefits in the implementation of the recommended benefit carrier and ongoing issues with respect to benefits administration; and

(5) the appropriate City officials be authorized and directed to take the necessary action to give effect hereto.

1(a) City Clerk.

(July 15, 1999)

Advising that City Council, at its meeting held on July 6, 7 and 8, 1999, had before it Clause No. 1 of Report No. 7 of The Corporate Services Committee, headed AAdministrative and Underwriting Services for Employee Benefits@ and directed that the aforementioned Clause be struck out and referred to the Administration Committee for further consideration, and in addition, Council adopted the following recommendations:

AIt is recommended that:

(1) a working group, comprised of the following, be established to develop Terms of Reference and a process for the selection of a benefits carrier for City of Toronto employees:

- two Members of Council to be appointed by the Mayor;

- the Chief Financial Officer and Treasurer;

- representatives from the office of the Chief Administrative Officer;

- one representative each from the following organizations:

- Local No. 79;

- Local No. 416;

- the City of Toronto Administrative, Professional and Supervisory Association, Incorporated (COTAPSAI); and

- the Toronto Firefighters= Association;

(2) the working group be requested to submit its report to the Administration Committee within three months= time; and

(3) in the interim, the existing benefits administration contracts continue.@

1(b) City Solicitor.

(February 10, 2000)

Confidential report respecting the Administrative and Underwriting Services for Employee Benefits.

ANY OTHER MATTERS.