STAFF REPORT
December 29, 1999
To: Community Services Committee
From: Barry H. Gutteridge, Commissioner, Works and Emergency Services
Alan F. Speed, Fire Chief
Subject: Toronto Fire Services - Computer-Aided
Dispatch and Records Management System (CAD/RMS)
Purpose:
The purpose of this report is to request Council approval for staff to execute an agreement with
Intergraph Public Safety Incorporated for an integrated CAD/RMS.
Financial Implications and Impact Statement:
Project funds are available in account # 11000031 of the City's capital budget.
Recommendations:
It is recommended that:
1) the appropriate City officials be authorised to execute an agreement with Intergraph
Public Safety Incorporated for the supply, delivery, installation, support and maintenance
of a completely operational turnkey and centralized Computer-Aided Dispatch and
Records Management System for the City's Fire Services at an estimated cost of $11
million.
Background:
On July 14, 1999, the Community Services Committee submitted to Council for adoption, a joint
report dated July 13, 1999 from the Commissioner of Works and Emergency Services and the
Chief Financial Officer/Treasurer requesting approval for staff to negotiate the terms and
conditions of a contract with Intergraph Public Safety Incorporated. Council adopted the
Committee's recommendations on July 27, 1999.
Comments:
On October 7, 1998, 37 firms were invited to submit proposals for a centralized CAD/RMS
system. This requirement was also advertised on the City's Internet web site. This RFP closed
on November 24, 1998.
A CAD/RMS Proposal Evaluation Team was set up to conduct a detailed review and analysis of
the five proposals received. This team consisted of staff from Fire Services, Purchasing and
Materials Management, and Information Technology. This team used the evaluation criteria in
the RFP to assess each proponent's proposal. Three proponents were short-listed for further
review. After the completion of the proposal evaluation process, the proposal from Intergraph
Public Safety was ranked highest.
Pursuant to receiving Council's approval on July 27, 1999, to negotiate the terms and conditions
of an agreement with Intergraph Public Safety Incorporated, a negotiations team was set up with
representation from Corporate I.T., Legal and Fire Services. After much negotiation, staff are
now requesting Council approval to execute the agreement.
Conclusions:
This report requests City Council authority for staff to execute the final terms and conditions of a
contract with Intergraph Public Safety in accordance with Fire Services' needs for a CAD/RMS
system.
The Manager of Fair Wage and Labour Trades Office has previously reported favourably on the
firm recommended.
Contact(s):
Tom Powell, Deputy Fire Chief, Phone: 397-4306, Fax: 397-4325,
E-mail: tpowell@toronto.ca
