Chief Administrator's Office
Michael R. Garrett, Chief Administrative Officer
100 Queen Street West
City Hall, 111h Floor, East Tower Toronto, ON M5H 2N2
TO:
Chair and Members of Policy and Finance Committee
FROM:
Michael R. Garrett, Chief Administrative Officer
DATE: January 21,2000
Tel. (416) 392-3551 Fax. (416) 392-1827
SUBJECT:
Feasibility of Transferring Information and Technology to Finance
On December 10, 1999 the Budget Advisory Committee requested the Chief Administrative Officer to report to the
January 20, 2000 meeting of the Policy and Finance Committee on the feasibility of transferring Information and
Technology to the Finance Department from Corporate Services. This memo is provided to the members of Policy and
Finance Committee for information.
The Commissioner of Corporate Services has just been hired based on the current set of functions and responsibilities as
was agreed at the June 1999 in-camera Council meeting. It would be illogical to begin removing individual functions (three
of the seven having now been suggested) without a proper review of the entire administrative structure. Such a review is
planned for next term.
The City is at the beginning of the restructuring process, not the end. To establish a climate of stabilization, which is
absolutely critical at this time, requires that the transition process be completed before undertaking further change. Until
the rationalization, realignment and integration of services and staff at the service delivery level are complete, changing
any part of the structure is premature. It is anticipated that this process will take about three years to complete.
Changing the structure in mid-stream on an ad-hoc basis creates confusion in the organization, and can potentially derail
the service integration initiatives underway and trigger new restructuring initiatives and cost impacts. The clustering of
functions will be reconsidered in the future as the most appropriate forms of service integration are identified and further
experience with the structure is gain~d.
11/1
Michael R.
Chief Admirnstratlve Icer
