Other Items Considered by the Committee

(a) Recommendations to Divide the 22 Provincial

Ridings into 44 City Wards.

The Administration Committee reports having forwarded recommendations to City Council for consideration at its Special Meeting on January 19, 2000, respecting the division of the 22 Provincial ridings into 44 City Wards. (Clause No. 1 of Report No. 1 of The Administration Committee).

(b) Establishment of a Remuneration Review Committee.

The Administration Committee reports having received the following Notice of Motion:

(October 26, 1999) from Councillor Gloria Lindsay Luby and Councillor Bill Saundercook, forwarding the following Notice of Motion for consideration by the Administration Committee:

Moved by: Councillor Gloria Lindsay Luby

Seconded by: Councillor Bill Saundercook

AWHEREAS a report on tying Councillors= salary increases to increases awarded to City unions was recently requested; and

WHEREAS the issue of increases for municipal politicians has always been a contentious one; and

WHEREAS the Province of Ontario has mandated that municipal Councils are responsible for establishing their own level of compensation; and

WHEREAS what is needed is a process that will be regular, fair and more at arm=s length;

NOW THEREFORE BE IT RESOLVED THAT a Remuneration Review Committee be struck in the final year of every term of Council to make recommendations for the incoming Council; such committee will consist of compensation experts, business representatives, members of the public and several City Councillors (in an advisory capacity), with staff assistance as required; and

AND BE IT FURTHER RESOLVED THAT this motion be sent to the Association of Municipalities of Ontario (AMO) for distribution to members who may also wish to adopt this process for their municipality.

(January 4, 2000) from the Executive Director of Human Resources, outlining options for determining future increases in remuneration for the Members of City Council; providing information concerning the processes of other municipal jurisdiction, the Parliament of Canada and the Legislative Assembly of Ontario; and recommending that this report be received for information.

(November 23, 1999) from Mr. Raymond Kennedy, advising that he is a long-time resident and taxpayer in the Kingsway-Humber ward and a lifelong resident of Toronto and fully supports Councillor Lindsay Luby's motion to establish a process to determine the fair compensation for Councillors through a Compensation Review Task Force.

_________

The following persons appeared before the Administration Committee in connection with the foregoing matter:

- Mr. Raymond Kennedy;

- Mr. Rob Summers;

- Councillor Gloria Lindsay Luby (Kingsway Humber);

- Councillor Howard Moscoe (North York Spadina); and

- Councillor Frances Nunziata (York Humber).

(c) Cost Estimates for a Cost Benefit Analysis of Internal vs. External Legal Services.

The Administration Committee reports having received the following communication:

(December 7, 1999) from the City Clerk, advising that the Policy and Finance Committee on December 7, 1999, referred the communication (November 3, 1999) from the City Clerk and the report (September 24, 1999) from the Chief Financial Officer and Treasurer entitled "Cost Estimate for a Cost Benefit Analysis of Internal vs. External Legal Services" to the Administration Committee for consideration.

(d) Cost Benefit Analysis of the Telephone Systems Available to the City, in Particular, the Centrex System vs. the PBX System.

The Administration Committee reports having referred the following report to the Telecommunications Steering Committee for consideration and report thereon to the meeting of the Administration Committee scheduled to be held on February 8, 2000:

(December 13, 1999) from the Acting Commissioner of Corporate Services, reporting as requested by the Administration Committee on a cost benefit analysis of the telephone systems available to the City, in particular, the Centrex system vs. the PBX system; advising that an independent consulting firm was engaged through a public competitive tender, to review and recommend a telecommunications standard and strategy for the City of Toronto; and that the consulting firm found that the City's requirements have changed fundamentally since amalgamation; that prior to amalgamation, the geographic areas served by each of the six former municipalities were relatively small; that even in the case of the former City of Toronto, entire departments were housed either at 100 Queen Street or in one of the adjoining buildings; and recommending that:

(1) the existing PBX systems be phased to the Centrex telephone system; and

(2) the Commissioner, Corporate Services be authorized and directed to take the necessary action to give effect thereto; and

further advising that the one time conversion cost of $775,000.00 is funded within the Telecommunications improvement budget, account XR314 X31400 6803 - METR530733 and that some cost recovery will be made at the end of conversion with the sale of the PBX.

(e) Councillors' Use of Corporate Vehicles.

The Administration Committee reports having referred the following communication and report to the City Clerk for report thereon to the Administration Committee, such report to also address the issue of transferring savings achieved to Councillors Global Budget:

(December 20, 1999) from the City Clerk, Audit Committee, advising that the Audit Committee on December 13, 1999:

(A) recommended to the Administration Committee the adoption of the report (November 30, 1999) from the City Auditor, entitled "Councillors' Use of Corporate Vehicles; and

(B) requested the Commissioner of Corporate Services, in consultation with appropriate officials, to report directly to the Administration Committee at its meeting to be held on January 11, 2000 on:

(1) the employees who would be affected by the termination of this program, detailing those who would be entitled to receive long-term disability payments and those who would be entitled to receive Workers' Compensation payments, and the cost to the City;

(2) the future employment impact on employees should the program be terminated; and

(3) the suggestions contained in the communication (December 10, 1999) from Councillor Duguid.

(January 4, 2000) from the Acting Commissioner of Corporate Services, reporting as requested by the Audit Committee on December 13, 1999, concerning particular issues related to the report from the City Auditor regarding Councillors' Use of Corporate Vehicles; and recommending that this report be submitted for the information of the Administration Committee.

(f) Provision of a TTC Metropass to Senior Management Staff.

The Administration Committee reports having referred the following report to the Personnel Sub-Committee for report thereon to the Administration Committee for its meeting scheduled to be held on February 8, 2000:

(January 4, 2000) from the Executive Director of Human Resources, reporting, as requested by the Administration Committee on November 30, 1999, on the provision of a TTC METROPASS for use by senior management staff; advising that the provision of a TTC METROPASS to senior management staff will not satisfy the work related requirements to travel which are inherent in their positions; that in respect of overall remuneration, an alternative to the provision of a rental vehicle for this group of staff would be additional salary compensation of $8,000 - $10,000 per annum; that it is necessary to provide appropriate total compensation to senior management staff and support the greatest level of efficiency in the conduct of City business and the provision of a TTC METROPASS does not meet these objectives; and recommending that this report be received for information.

(g) Harmonization of Lieu Time Policy (Non Union).

The Administration Committee reports having :

(1) withdrawn the following report from the agenda of the Administration Committee at the request of the Acting Commissioner of Corporate Services; and

(2) requested the Acting Commissioner of Corporate Services, in any future report respecting the harmonization of lieu time, to include a provision that any lieu time incurred within a year be used within the calendar year:

(January 4, 2000) from the Executive Director of Human Resources, respecting the harmonization of existing policies and practices for overtime hours worked by non-union staff through the introduction of a replacement policy; advising that no additional funding is requested; that departments will absorb the cost of overtime within existing budgets; and recommending that the proposed Lieu Time Policy for Non-Union staff (attached Appendix "A") be approved.

(h) Write-Off of Uncollectible Business Taxes from the Collectors Roll.

The Administration Committee reports having withdrawn the following report from the agenda having regard that it has already been considered by the Committee and Council:

(November 16, 1999) from the Chief Financial Officer and Treasurer, recommending that:

(1) uncollectible business taxes of $13,674,070.89 be stricken from the Tax Collector's Roll under the provisions of Section 441 of the Municipal Act, and

(2) the amount attributable to uncollectible taxes from Business Improvement Areas (BIA) in the amount of $69,920.30 be written off as a receivable under Section 441.

(i) Feedback on Bill C-10 - an Act to Amend the Municipal Grants Act to Provide Fair and Equitable Administration of Payments in Lieu of Taxes.

The Administration Committee reports having referred the following communication to the Chief Financial Officer and Treasurer for report thereon to the Administration Committee and the Assessment and Tax Policy Task Force:

(November 18, 1999) from Mr. Inky Mark, M.P., Opposition Heritage Critic, Dauphin - Swan River, Manitoba, advising that currently, debate on Bill C-10, an act to amend the Municipal Grants Act, is underway in the House of Commons; that the purpose of this act is to provide fair and equitable administration of payments in lieu of taxes, and that although it has some merit, there are a few concerns that need to be addressed; that in order to ensure that municipalities are not kept in the dark, inviting comments to be directed back to his Ottawa office.

(j) Expenses of Members of Council.

The Administration Committee reports having deferred consideration of the following joint report until its meeting scheduled to be held on February 8, 2000; and having requested City Council to strike out and refer Clause No. 5 of Report No. 1 of The Audit Committee, entitled "Expenses of Members of Council" to the Administration Committee for consideration at the aforementioned meeting of the Committee:

(November 29, 1999) from the City Clerk and City Auditor, responding to various requests from the Audit Committee with respect to Councillors' expenses, and recommending that:

(1) business travel expenses incurred by Councillors, acting in their capacity as a chair or vice-chair of an agency, board or commission be subject to the same approval requirements as those of a chair or vice-chair of a standing committee, be processed through the Council Services Unit of the Clerk's Division and charged to the business travel account in the Council budget, and that the Council business travel budget and the travel budgets of the respective agencies, boards and commissions be adjusted to reflect this change in policy;

(2) all business meeting, entertainment or other general expenses incurred by Councillors as Council appointees of an agency, board, commission or other body, be charged directly to the respective Councillor's global budget, and that the City Clerk advise all agencies, boards, commissions and other bodies accordingly;

(3) the current practice of allowing Councillors to spend $100 annually for sponsorships and donations per organization be formally included in the Councillors' Expense Policy;

(4) payments by Councillors of expenses incurred by an outside party (e.g., outreach groups) not be eligible for reimbursement through the Councillors' global budget;

(5) with respect to Councillors paying for City souvenirs for community groups promoting the City, that only gifts available in the City's Protocol office or the City Hall Gift Shop be reimbursed with the limitation that the unit cost cannot exceed $50 per item and that the total amount expended per annum cannot exceed $1,000;

(6) the receipt of donations of cash, goods, services, gifts and other benefits by Councillors be restricted to those allowed under the Code of Conduct Policy for Members of Council, as approved by City Council on September 28, 1999;

(7) if a Councillor wishes to use an outside company for printing services that quotes, including one from the City's internal printing function be obtained, and the Council Services Unit be advised accordingly;

(8) the Commissioner of Corporate Services report to the Administration Committee by June 30, 2000 on an office space charge back for Councillors, which takes into account the constituency needs of Councillors and any applicable budgetary implications, and ensures the optimal use of office space across the City;

(9) the establishment of a charge back policy for Councillors who occupy office space in the former civic centres be reviewed in a corporate context, in terms of the office space requirements of all departments in the City, and be consistent with the city-wide policy currently being developed by the Corporate Services and Finance Departments in this regard;

(10) the Chief Financial Officer and Treasurer follow up with the Province on the status of the City's request that the City of Toronto Act, 1997 be amended to delete the provision that Members of Toronto City Council receive a third of their salary tax-free, take any appropriate action to expedite the handling of this request by the Province and report to the Audit Committee by February 28, 2000 on the Province's response; and

(11) the Office Administration and Expense Policy for Members of Council be amended to reflect the changes recommended in this report, as adopted by Council, and that the City Clerk advise all Councillors and their staff accordingly.

Respectfully submitted,

COUNCILLOR LORENZO BERARDINETTI,

Chair

Toronto, January 11, 2000

Patsy Morris

Tel. (416) 392-9151