Keele Valley Landfill Site -
Amendment to Consulting Agreement with
Conestoga Rovers & Associates Limited
The Works Committee recommends the adoption of the following joint
report (December 16, 1999) from the Commissioner of Works and
Emergency Services and the Chief Financial Officer and Treasurer:
Purpose:
To seek authority to extend the Agreement between the City of Toronto
and Conestoga Rovers & Associates Limited (CRA) for general
engineering and consulting services, landfill gas consulting services
including gas utilization, leachate handling, stormwater management,
moisture recirculation, final cover, progressive rehabilitation and site
closure requirements at the Keele Valley Landfill Site (KVLS).
Financial Implications and Impact Statement:
The 1999-2003 Capital Works Program approved a total budget of
$15,802,000.00 for ongoing development of the KVLS under Project No.
C-SW165. Funding for landfill gas, leachate and general consulting
services is available in this account.
Recommendations:
It is recommended that:
(1) authority be granted to increase the approved level of expenditure
for technical services for Conestoga Rovers & Associates Limited
by an amount of $278,773.00, including the Goods and Services
Tax ($268,351.25 after the Municipal Goods and Services Tax
Rebate), for general engineering and consulting services, landfill
gas consulting services including gas utilization, leachate
handling, stormwater management, moisture recirculation, final
cover, progressive rehabilitation and site closure requirements at
the Keele Valley Landfill Site;
(2) the term of the Agreement be extended to December 31, 2002; and
(3) the appropriate officials be authorized to amend the existing
Agreement between the City of Toronto and Conestoga Rovers &
Associates Limited to give effect thereto.
Background:
On October May 13, 1998, Council approved Clause No. 8 of Report No.
4 of The Works and Utilities Committee extending the Agreement
between the City of Toronto and CRA to December 31, 1999, and raising
the limit on the approved expenditure by $246,000.00 to $2,817,000.00
after the Municipal GST Rebate.
Comments:
The City requires landfill gas, leachate and general consulting services
related to the KVLS. CRA has provided this consulting since the site's
inception. Services under this Agreement are mandated by conditions
of the provisional Certificate of Approval governing the development
and operation of the landfill. As CRA's current agreement for consulting
services in relation to the Keele Valley Landfill Site expires on December
31, 1999, a Request for Proposals was issued on November 5, 1999, by
the Finance Department, Purchasing and Materials Management
Division, for landfill gas, leachate control, and general consulting.
Twelve firms with experience in landfill gas and leachate were invited to
submit proposals. In addition, the RFP was advertised on the City's
internet site. The Request for Proposals indicated that only firms with
experience with landfill gas collection and utilization at landfills with
more than 5,000,000 tonnes of refuse would be considered. Staff
believed this qualification to be very important, as the required
experience would be critical toward the ability of the consultant to
adequately understand the issues at the site. Only two firms, CRA and
Earth Tech, submitted proposals.
The selection committee concluded that both proposals submitted
satisfied the overall project requirements and demonstrated an
appropriate level of effort to properly address the necessary elements
of the work. However, CRA's price of $278,773.00, including the Goods
and Services Tax was significantly lower than Earth Tech's. Therefore,
the selection committee chose CRA as the preferred proponent.
The Manager, Fair Wage and Labour Trades Office, has reported
favourably on the firm recommended.
An extension of CRA's Agreement to December 31, 2002, would ensure
that the City of Toronto is provided the necessary continuity required for
the development of the Keele Valley Landfill Site in a cost-effective
manner.
Conclusions:
A consultant is required for general consulting services, landfill gas
consulting services including gas utilization and ambient air monitoring,
leachate disposal, moisture recirculation, final cover, progressive
rehabilitation and site closure at the KVLS. It is therefore recommended
that the Agreement between the City of Toronto and CRA for consulting
services at the KVLS be extended to December 31, 2002, and that
authority be granted to increase the approved level of expenditure for
these consulting services.
Contact:
Lou Ciardullo, P. Eng.
Manager, Landfills, Solid Waste Management Services
Tel. No. (905) 832-0682 ext. 235; Fax: (905) 832-4944
E-mail: LCiardu@toronto.ca
L.A. Pagano
Director, Purchasing and Materials Management
Tel. No. 292-7312; Fax. (416) 392-0801
E-mail: lpagano@toronto.ca
