Keele Valley Landfill Site -
Amendment to Consulting Agreement with
Golder Associates Limited
The Works Committee recommends the adoption of the following joint
report (December 16, 1999) from the Commissioner of Works and
Emergency Services and the Chief Financial Officer and Treasurer:
Purpose:
To seek authority to extend the Agreement and to update the authorized
expenditure between the City of Toronto and Golder Associates Limited
(Golder) for consulting services with respect to liner monitoring and
reporting at the Keele Valley Landfill Site (KVLS).
Financial Implications and Impact Statement:
The 1999-2003 Capital Works Program approved a total budget of
$15,802,000.00 for ongoing development of the KVLS under the Solid Waste
Management Account No. C-SW165, Keele Valley Development. Funds for clay
liner consulting are available in this account.
Recommendations:
It is recommended that:
(1) authority be granted to increase the approved level of expenditure
for consulting services for Golder Associates by an amount of
$318,017.00, including the Goods and Services Tax ($306,128.62
after the Municipal Goods and Services Tax Rebate), to provide
consulting services with respect to liner monitoring and reporting
at the Keele Valley Landfill Site;
(2) the term of the Agreement be extended to December 31, 2002; and
(3) the appropriate City of Toronto officials be authorized to amend
the existing Agreement between the City of Toronto and Golder
Associates Limited to give effect thereto.
Background:
On July 29, 1998, Council approved Clause No. 8 of Report No. 7 of The
Works and Utilities Committee extending the Agreement between the
Metropolitan Corporation and Golder to December 31, 1999, and raising
the limit on the approved expenditure by $69,000.00 to $6,976,983.00
after the Municipal Goods and Services Tax Rebate.
Comments:
The City requires geotechnical consulting services related to the KVLS's
liner and its final cover. Golder has been the geotechnical consultant
since the site's inception. Services under this Agreement are mandated
by conditions of the provisional Certificate of Approval governing the
development and operation of the landfill. Included in these services is
the interpretation of data generated from liner monitoring devices
installed in and under the clay liner and presenting the interpreted data
in reports to the Ministry of the Environment. As Golder's current
agreement for consulting services in relation to the Keele Valley Landfill
Site expires on December 31, 1999, a Request for Proposals was issued
on November 5, 1999, by the Finance Department, Purchasing and
Materials Management Division for liner and final cover consulting.
Fourteen geotechnical consulting firms were invited to submit
proposals. In addition, the RFP was advertised on the City's internet
site. The Request for Proposals indicated that only firms with
experience with clay liners on landfills designed for more than 5,000,000
tonnes of refuse would be considered. Staff believed this qualification
very important as the required experience would be critical toward the
ability of the consultant to adequately understand the issues at the site.
Only one firm, Golder, submitted a proposal.
The selection committee concluded that the proposal submitted by
Golder satisfied the overall project requirements at a reasonable cost,
and demonstrated an appropriate level of effort to properly address the
necessary elements of the work. Golder's price was $318,017.00
including the Goods and Services Tax.
The Manager, Fair Wage and Labour Trades Office, has reported
favourably on the firm recommended.
An extension of Golder's Agreement to December 31, 2002, would
ensure that the City of Toronto is provided the necessary continuity
required for the development of the Keele Valley Landfill Site in a cost-effective manner.
Conclusions:
A consultant is required for consulting services with respect to liner
monitoring and reporting at the Keele Valley Landfill Site. It is therefore
recommended that Golder's Agreement with the City be extended until
December 31, 2002, and that authority be granted to increase the
approved level of expenditure for these consulting services.
Contact:
Lou Ciardullo
Manager, Landfills
Solid Waste Management Services
Tel. No. (905) 832-0682 ext. 235; Fax: (905) 832-4944
E-mail: Lciardu@toronto.ca
L.A. Pagano
Director, Purchasing and Materials Management
Tel. No. 292-7312; Fax. (416) 392-0801
E-mail: lpagano@toronto.ca
