(City Council on April 16, 1998, deferred consideration of this Clause to the Special Meeting of Council to be held on Tuesday, April 28, 1998.)

(See Clause No. 1 of Report No. 4A of The Special Committee to Review the Final Report of the Toronto Transition Team.)

(City Council on April 16, 1998, deferred consideration of this Clause to the Special Meeting of Council to be held on Tuesday, April 28, 1998.)

(See Clause No. 2 of Report No. 4A of The Special Committee to Review the Final Report of the Toronto Transition Team.)

(City Council on April 16, 1998, adopted this Clause, without amendment.)

The Special Committee to Review the Final Report of the Toronto Transition Team recommends the adoption of the recommendation of the Toronto Police Services Board embodied in the following report (March 27, 1998) from the Chairman, Toronto Police Services Board; and, further, that the Term of Office for the current incumbent on the Toronto Police Service Board, whose term of office expires on May 4, 1998, be extended until such time as Council makes a new appointment:

Recommendation:

It is recommended that the Special Committee approve the Toronto Police Services Board's recommendation that the city appointed member to the Toronto Police Services Board be paid an interim salary of $8,791.00 per annum until the City of Toronto establishes a city-wide compensation plan for citizen appointees.

Council Reference/Background History:

At its meeting on March 26, 1998, the Toronto Police Services Board was in receipt of the following report (March 18, 1998) from Norman Gardner, Chairman:

"Subject: Remuneration of the City Appointed Member to the Toronto Police Services Board.

Recommendation: That the Board recommend to the Special Committee to Review the Final Report on the Toronto Transition Team that the city appointed member be paid an interim salary of $8,791.00 per annum until the City of Toronto establishes a City-wide compensation plan for citizen appointees.

Background:

In May, the City of Toronto will be appointing a citizen representative to the Police Services Board, Section 27(12) of the Police Services Act states that "Council shall pay the members of the Board who are appointed by the Lieutenant Governor in Council or Solicitor General remuneration that is at least equal to the prescribed amount".

Metro Council established a salary rate for Board members in which part-time provincially appointed members are paid $8,791.00 per annum and a provincially appointed member who was elected chair is paid $90,963.00 per annum.

In the absence of a City-wide compensation plan for citizen appointees, and in order to ensure the new appointee is paid, the Clerk's office has requested the Board recommend an interim salary for the new city appointee."

Conclusions:

The Board approved the foregoing.

Contact Name and Telephone Number:

Norman Gardner, Chairman, Police Services Board, 808-6784.

(City Council on April 16, 1998, adopted this Clause, without amendment.)

The Special Committee to Review the Final Report of the Toronto Transition Team recommends the adoption of the recommendations of the Task Force on Community Safety, embodied in the communication (March 2, 1998) from the City Clerk.

The Special Committee to Review the Final Report of the Toronto Transition Team reports, for the information of Council, having:

(1) requested the Task Force on Community Safety to identify other community-based organizations that provide similar activities as those to be undertaken by the Task Force with a view to co-ordinating all activities related to community safety;

(2) referred the communication (April 1, 1998) from the Chairman, Etobicoke Safety Council, to the Task Force on Community Safety; and

(3) received the communication (March 31, 1998) from Councillor Joan King, Chair, TaxiWatch Committee.

The Special Committee to Review the Final Report of the Toronto Transition Team submits the following communication (March 2, 1998) from the City Clerk:

Recommendation:

The Task Force on Community Safety on March 2, 1998, recommended to the Special Committee to Review the Final Report of the Toronto Transition Team and Council, the adoption, as amended, of the attached Terms of Reference of the Task Force on Community Safety.

(1) Name: Task Force on Community Safety

(2) Duration

The Task Force is intended to be of limited duration. It will report to Toronto City Council no later than May 1999, with a final report. The report's recommendations will include mechanisms for ongoing monitoring of the progress of these recommendations, including accountability to citizens through a continuing committee or other mechanism.

(3) Mandate

The Mandate of the Task Force is to develop a comprehensive and coordinated plan for the City of Toronto that would make our City a world leader in community based crime prevention. This plan of action will build on:

(i) consultation with the citizens of Toronto;

(ii) best practices in Toronto and other cities;

(iii) partnerships between the City of Toronto, other levels of government, the private sector, community organizations, and citizens; and

(iv) a "root cause approach" which deals most effectively with the origins rather than the symptoms of the problems being addressed.

(4) Membership

The Task Force will be composed of no more than 25 members, drawn from City Councillors and representatives of stakeholder groups, including:

(i) Victims of Crime.

(ii) Police.

(iii) Education Sector (possibly one from the elementary/secondary sector, and another from the tertiary sector).

(iv) Neighbourhood Crime Prevention Groups.

(v) Local Business Organizations.

(vi) Agencies working to prevent family violence.

(vii) Ethnospecific/Multicultural Agencies.

(viii) Organizations working with "at risk" children and youth.

(ix) Media.

(x) Youth Organizations.

(5) Chairpersons

The Task Force will be Co-Chaired by Councillor Rob Davis and Councillor Brad Duguid as appointed by Council.

(6) Staffing

An interdepartmental staff team has been developed, drawn from the Healthy City Office (lead), the Social Development and Public Health Sections of Community and Neighbourhood Services, Urban Planning and Development, Economic Development, Culture and Tourism, and Toronto Police Services. Staff has been selected in consultation between the Co-Chairs and the Chief Administrative Officer, on the basis of :

(i) ability to gather, synthesize and analyse background information;

(ii) ability to write background papers, and assist in the writing of the draft and final reports;

(iii) ability to facilitate a community consultation process; and

(iv) knowledge of the issue.

Other staff will resource the Task Force as necessary (see item 11).

(7) Budget

The Task Force will need sufficient resources to cover:

(i) meeting costs (mailing, etc.);

(ii) community consultation and other communications costs; and

(iii) preparation of public documents, including the Final Report.

A budget has been prepared, totalling $35,000.00 (see Appendix 1). Twenty thousand dollars of this budget will go towards a Citizen's Summary of the Final Report, outlining resources for community safety and recommendations of the Task Force, to be mailed to all interested citizens. Other sources of funding, including from senior levels of government, are being pursued.

(8) Membership Selection

Members will be selected by the Co-Chairs, based on names submitted by all City Councillors, and in consultation with staff and community members knowledgeable in the issue.

The selection process will be based on criteria, clearly understood and equitable.

Members should be selected on the basis of the following attributes:

(i) a strategic thinker, able to work in a task force setting, with time and energy;

(ii) a leader in a critical sector, including the ability to represent, communicate with and influence this sector;

(iii) a person with a history of public service such as volunteer work, and proven ability to consult within and across their sector;

(iv) an "expert" in their field, with excellent knowledge and experience; and

(v) the membership should be as diverse as possible, in terms of geographic representation across the City, and demographic diversity (race/ethnicity, gender, age, etc).

Barriers to access by potential Task Force members should be addressed, such as:

(a) childcare costs for single parents; and

(b) all meetings should be accessible to wheelchairs and to people with different abilities.

(9) First Meeting/Orientation

At its First Meeting, the Task Force will:

(i) review the Terms of Reference, and confirm the Mandate, Chair, and Membership;

(ii) set a Schedule of meeting dates, including location; and

(iii) orient members as to role of Task Force, City structure and process, Human Rights issues, etc.

(10) Task Force Process

At all levels of this process stakeholders (community and staff) input is desirable to ensure a commitment to the outcomes and therefore, implementation of recommendations.

(a) Problem Identification:

(i) Specify major issues to be dealt with, in consultation with the community.

(b) Information Gathering:

(i) literature review, including recommendations from former municipalities' relevant reports;

(ii) inventory of existing and potential resources: in corporation and in community;

(iii) best practices from former municipalities in new Toronto and elsewhere; and

(iv) research: relevant demographic and other statistics.

(c) Vision:

(i) develop what kind of short term and longer term end results would be ideal: in relation to this issue, (e.g. what would a "healthy liveable city" look like?); and

(ii) identify "outcome" indicators which would show that these results are being achieved.

(d) Analysis:

(i) begin to determine what policies and practices should exist, including gap analysis (what is missing) and potential duplication of services; and

(ii) begin to determine recommendations. All recommendations should include resource implications (human, organizational, financial); "performance indicators"(how will you know in one year or three years whether this recommendation is being implemented successfully?); and opportunities for community partnerships, including funding partnerships.

(e) Draft Report:

(i) assign recommendations within Corporation, community, partnerships;

(ii) assign who is going to monitor on an ongoing progress;

(iii) distribute to community and to staff group for comments; and

(iv) integrate comments in final report.

(f) Present Final Report to Council (no later than May 1999)

(11) Community consultation

Task Forces can be an excellent tool to enable government to have in-depth collaboration with citizens on major issues. Citizen participation can:

(i) maximize the effectiveness of government interventions in issues of public concern;

(ii) build partnerships that will efficiently use limited monetary and human resources in government and communities;

(iii) ensure "buy-in" by relevant corporate and community stakeholders;

(iv) increase access to good ideas and proven solutions; and

(v) leverage resources through volunteer hours and coalition development.

A community consultation plan is necessary because:

(a) the issues addressed by the Task Force are essential to the well being of citizens;

(b) individuals and groups have the opportunity to participate in the solutions to the problems addressed by the Task Force; and

(c) good governance engages citizens in meaningful, proactive participation on issues that affect their lives.

At a minimum, individuals and community organizations should be consulted at these points in the process:

(a) problem Identification;

(b) information Gathering: identifying Community Resources/Capacities, and Best Practices;

(c) vision; and

(d) reviewing the Draft Report.

Community consultation processes can include:

(a) open and advertised meetings of the Task Force;

(b) other public meetings, on particular topics and/or in various locations around the City (preferably in the evening to accommodate members of the public);

(c) focus groups or subcommittees on particular topics;

(d) surveys (faxed or e-mailed) to stakeholder organizations;

(e) advertised opportunities for public input, including surveys;

(f) deputations on the draft report; and

(g) many other mechanisms.

The final report should include a communications strategy and a "citizens' document:" a summary of the report in non-bureaucratic language.

(12) Staff consultation

Because of the importance and cross-corporate nature of the issues addressed by each Task Force, there is the need for ongoing consultation with senior staff from relevant City Departments, Boards, Agencies, and Commissions:

(a) Urban Planning and Development: Planning and Development, Licensing, Toronto Parking Authority;

(b) Community and Neighbourhood Services: Social Development, Housing, Children's Services, Social Services, Hostel Services, Hostels, Homes for the Aged; Public Health;

(c) Economic Development, Culture and Tourism: Economic Development, Parks, Recreation;

(d) Works and Emergency Services: Fire; Metro Police Services; and

(e) Corporate Services: Human Resources.

Consultation with staff should include:

(a) Information Gathering: identifying Corporate Resources/Capacities, and Best Practices;

(b) Analysis: especially developing recommendations; and

(c) Reviewing the Draft Report.

Senior staff should attend Task Force meetings as necessary or on the call of the Chair.

(13) Opportunities for Youth

Because one of the priorities for the City of Toronto is to develop training and job opportunities for young people, Task Forces can offer high school and university students "internships", supported by academic programs, to enable them to gain meaningful work experience.

Appendix 1. Budget

Task Force on Community Safety

Public Meetings (see work plan)

Refreshments for CST and staff ($50 for 7 meetings of each) 700.00

Refreshments for day long workshop ($10 X 300 people) 3,000.00

Printing and Mailing costs related to public outreach 800.00

Report

2,000 copies of a 60 pp. Report in 2 colours 10,000.00

50,000 copies of a 4 pp. Citizens summary in 4 colours 20,000.00

Publications 500.00

some publications from other jurisdictions will need to be ordered

TOTAL: 35,000.00

NOTE: we will be pursuing other sources of funding (federal and provincial) to carry out the following projects:

Poll 40,000.00

A Toronto poll to set up baseline indicators of fear of crime, crime

and community safety needs.

Conference 40,000.00

A Toronto conference to share community best practice examples

and launch the community safety strategy.

The Special Committee to Review the Final Report of the Toronto Transition Team reports, for the information of Council, also having had before the following communications:

(1) (April 1, 1998) from the Chairman, Etobicoke Safety Council, to the Task Force on Community Safety forwarding information respecting the Etobicoke Safety Council; and

(3) (March 31, 1998) from Councillor Joan King, Chair, TaxiWatch Committee, advising that the TaxiWatch Committee will be addressing the issues requested in a communication from the Special Committee on February 26, 1998, at its April 22, 1998, meeting; and requesting the Special Committee to defer consideration of this matter until the TaxiWatch Committee has met.

(City Council on April 16, 1998, adopted this Clause, without amendment.)

The Special Committee to Review the Final Report of the Toronto Transition Team recommends the adoption of the following report (April 3, 1998) from the City Solicitor:

Purpose:

The purpose of this report is to recommend an amendment to subsection 90(5) of the Procedural By-law to clarify that the Corporate Services Committee is responsible for making recommendations on policies on the construction of City buildings in addition to their maintenance, use and operation.

Funding Sources, Financial Implications and Impact Statement:

This report has no financial implications.

Recommendations:

"It is recommended that Subsection 90(5) of By-law No. 23-1998 be amended to read: "Making recommendations on policies on the construction, maintenance, use and operation of City buildings and properties except where same falls within the mandate of another Standing Committee."

Council Reference/Background/History:

At its meeting on January 2, 6, 8 and 9, 1998, Council had before it a report dated December 30, 1997, from the City Clerk submitting a draft Procedural By-law proposed by the Transition Team which was adopted on an interim basis. At that meeting Council referred the draft by-law and all communications and proposed amendments related to it to the Special Committee to Review the Final Report of the Toronto Transition Team for report to Council in May, 1998. The consideration of these matters is ongoing by the Committee in accordance with Council's action.

City Council, at its meeting of February 4, 5 and 6, 1998 adopted By-law No. 23-1998 being the Procedural By-law.

Comments and/or Discussion and/or Justification:

The jurisdiction of the Corporate Services Committee is set out in sections 90 and 90.1 of By-law No. 23-1998. Pursuant to subsection 90(5) the Corporate Services Committee is responsible for the maintenance, use and operation of City buildings, but not the construction of same. The by-law places jurisdiction respecting the construction and maintenance of roads with the Urban Environment and Development Committee (subsection 86(4)), the construction and maintenance of water and sewer systems with the Works and Utilities Committee (subsections 87(1) and (4)) and for the construction and maintenance of parks and recreational facilities with the Community and Neighbourhood Services Committee (subsection 88(8)). Jurisdiction respecting the construction of City buildings is not addressed in the by-law. As the Corporate Services Committee is responsible for making recommendations on the maintenance, use and operation of City buildings and property, it should also be responsible for the construction of corporate buildings, to the extent that same does not fall within the jurisdiction of another Standing Committee (e.g., Exhibition Place capital program would report through the Urban Environment and Development Committee). The purpose of this report is to clarify this matter to ensure that capital projects can proceed without delay.

Contact Name:

Mary Ellen Bench

(416) 392-7245

(City Council on April 16, 1998, received this Clause, for information, subject to deferring consideration of Item (a), entitled "Conceptual Options for the Relocation of all members of Council to City Hall", embodied in this Clause, to the Special Meeting of Council to be held on Tuesday, April 28, 1998.)

(a) Conceptual Options for the Relocation of all

Members of Council to City Hall.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

(1) deferred consideration of the following communication until its meeting scheduled to be held on April 24, 1998, and in the interim, reports having requested the Chairman of the Special Committee to Review the Final Report of the Toronto Transition Team, the Chairman of the Corporate Services Committee and the Chairman of the Sub-Committee for the Relocation of All Members of Council to City Hall, to meet with the Commissioner of Corporate Services, members of the Renovation Project Team, and the Chief Administrative Officer, to ensure that any problems respecting the relocation project are addressed; and

(2) referred the following motions to the Sub-Committee for the Relocation of All Members of Council to City Hall:

Moved by Councillor Johnston:

"(1) That the issues outlined in her communication (March 16, 1998) addressed to the Sub-Committee for the Relocation of All Members of Council to City Hall, specifically as it relates to the Ontario Building Code (Section 3.6.4.2), be referred to the Commissioner of Corporate Services for report thereon to the Sub-Committee for the Relocation of All Members of Council to City Hall;

(2) that the Commissioner of Corporate Services, in consultation with the appropriate officials of the Urban Affairs Library, Representatives of the Union, and Representatives of the appropriate Management Association, be requested to report to the Sub-Committee for the Relocation of All Members of Council to City Hall, on the issue of the day care centre and the Urban Affairs Library; and

(3) that the persons appointed to the Renovation Project Team be those who have experience with the move from 390 Bay Street to Metro Hall."

Moved by Councillor Moeser:

"(1) That the Chairman of the Sub-Committee for the Relocation of all Members of Council to City Hall be requested to review the security and parking issues with the Toronto Parking Authority and report thereon to the Sub-Committee;

(2) that a monthly newsletter be produced to advise Members of Council of the progress of the renovation at City Hall and that the newsletter be co-ordinated by the Chairman of the Sub-Committee and Mr. Lawrence Quinn, the City official appointed as the lead official respecting the renovations at City Hall; and

(3) that Mr. Lawrence Quinn be recognized as the lead City Official for the renovations at City Hall."

Moved by Councillor King:

"That the Sub-Committee for the Relocation of All Members of Council to City Hall continue to discuss the configuration of the Council Chamber at City Hall and take the following into consideration:

"That Option 1(b) respecting the Council Chamber be referred back to the Commissioner of Corporate Services with a request that she:

(a) explore the feasibility of expanding the floor space for the Councillors;

(b) reorganize the Councillors' seating in order to permit Councillors to face staff when asking questions of staff; and

(c) report back to the Special Committee to Review the Final Report of the Toronto Transition Team, on whether or not the timetable for the relocation of Members of Council to City Hall is realistic."

Moved by Councillor miller:

"That the foregoing motions by Councillors Moeser, Johnston, and King be referred to the Commissioner of Corporate Services for report thereon to the next meeting of the Special Committee to Review the Final Report of the Toronto Transition Team."

(March 25, 1998) from the City Clerk advising that the Special Committee for Relocation of All Members of Council to City Hall on March 19, 1998, during its consideration of floor plans respecting Conceptual Options for the Relocation of All Members of Council to City Hall:

"(1) authorized staff to proceed on the following options:

(a) with respect to the third floor mezzanine - Option 2;

(b) with respect to the second floor - Option 1; and

(c) with respect to the Council Chamber - Option 1(b) with the directive that the space between Councillors be widened and the Mayor's seat be closer to the full Council;

(2) requested the Commissioner of Corporate Services to canvas Members of Council on options on Councillors' office configurations;

(3) recommended to the Special Committee to Review the Final Report of the Toronto Transition Team that the Terms of Reference of the Sub-Committee be amended to permit it to review the long-term options for the Civic Centre proposal and its processes; and

(4) requested the Commissioner of Corporate Services to report on discussions to date with respect to the lease of Old City Hall."

(b) Terms of Reference for the Relocation Sub-Committee

and Workplan for the Renovations to City Hall.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having deferred consideration of the following communication until its meeting scheduled to be held on April 24, 1998:

(March 25, 1998) from the City Clerk advising that the Special Committee - Relocation of All Members of Council to City Hall, on March 19, 1998, adopted a report (March 19, 1998) from the Commissioner of Corporate Services respecting the Terms of Reference for the Relocation Sub-Committee and Workplan for the Renovations to City Hall.

(c) Access to Proceedings of Council and Community Councils.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having referred the following communication to the City Clerk for consideration in her documentation review:

(March 16, 1998) from Councillor Ila Bossons, Midtown, requesting the Special Committee to direct the City Clerk to form a Committee with staff from the previous Clerk's Departments to review their methods of record-keeping for Council and Committees and to come up with a user-friendly system; and direct the aforementioned Committee to invite comments from users before a final decision is made.

(d) Frequency of Standing Committee Meetings: Request to

Replace Once-a-Month with Twice-a-Month Schedule.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having referred the following communication to the Chief Administrative Officer for consideration in his forthcoming report to the Special Committee on Governance:

(March 18, 1998) from Councillor Ila Bossons, Midtown, suggesting that the Special Committee consider a twice-a-month schedule for Standing Committees, at least provisorily; and should probably also apply to meetings of Council.

(e) Issues of Substance Abuse and its Effects Upon

Communities and Neighbourhoods Across the New City.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

(1) referred the following communication to the Board of Health with a recommendation that the Board of Health establish a Sub-Committee to deal with the issue of substance abuse;

(2) requested the Board of Health to include Citizen members on the proposed Sub-Committee; and

(3) requested the Board Health to advise Councillor Chris Korwin-Kuczynski, High Park, when he may address the Board of Health with respect to this issue:

(February 16, 1998) from Councillor Chris Korwin-Kuczynski, High Park, requesting an opportunity to appear before the Special Committee to discuss the need for a body to address the issues of substance abuse and the effects of substance abuse upon communities and neighbourhoods across the City; advising that despite input to the Transition Team during their consultations, the report released in December, 1997, failed to allow for the creation of a Task Force or Committee to look into strategies for addressing drug use in the City of Toronto.

Councillor Chris Korwin-Kuczynski, High Park, appeared before the Special Committee to Review the Final Report of the Toronto Transition Team in connection with the foregoing matter.

(f) Schedule of Meetings - Special Committee to Review the

Final Report of the Toronto Transition Team.

The Special Committee to Review the Final Report of the Toronto Transition Team reports having:

(1) approved the following schedule of meetings, and requested the City Clerk to ensure that the days selected do not coincide with any religious holidays; and

(2) requested the Chief Administrative Officer to meet with Councillor Michael Prue respecting the duration and mandate of the Special Committee.

(April 2, 1998) from the City Clerk forwarding, for approval, a proposed schedule of meetings for the Special Committee to Review the Final Report of the Toronto Transition Team for the remainder of the year; and noting that all meetings of the Special Committee will be held at a location in Metro Hall.

Date of Meeting Location Time

Friday, May 1, 1998 To be Arranged (TBA) 9:30 a.m.

Re-scheduled to

Friday May 8, 1998

Friday, June 26, 1998 TBA 9:30 a.m.

Friday, July 17, 1998 TBA 9:30 a.m.

Date of Meeting Location Time

Friday, September 18, 1998 TBA 9:30 a.m.

Friday, October 16, 1998 TBA 9:30 a.m.

Monday, November 16, 1998 TBA 9:30 a.m.

Friday, December 11, 1998 TBA 9:30 a.m.

Respectfully submitted,

DAVID MILLER,

Chair

Toronto, April 3, 1998

(Report No. 4 of The Special Committee to Review the Final Report of the Toronto Transition Team, including an addition thereto, was adopted, as amended, by City Council on April 16, 1998.)

Clause Page

1 Terms of Reference for the
Economic Development Committee 3196

2 Toronto Library Board Structure 3196

3 Remuneration for the City Appointed Member
to the Toronto Police Service Board 3197

4 Terms of Reference - Task Force on Community Safety 3198

5 Amendment to Subsection 90(5) of the

Procedural By-law 3206

6 Other Items Considered by the Committee 3207