Members of the Board of Management of the Toronto Zoo and Staff:  Please keep this agenda and the accompanying material until the Board meeting dealing with these matters has ended.  The City Clerk’s Office will not provide additional copies.

Closed Meeting Requirements:  If the Board of Management of the Toronto Zoo wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately.(City of Toronto Act, 2006)

Notice to people writing or making presentations to the Board of Management of the Toronto Zoo: The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to the Board, or its committees.

The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.

The City videotapes committee and community council meetings. If you make a presentation to a committee or community council, the City will be videotaping you and City staff may make the video tapes available to the public.

If you want to learn more about why and how the City collects your information, write to the City Clerk's Office, City Hall, 100 Queen Street West, Toronto ON M5H 2N2 or by calling 416-392-8018.

Declaration of Interest under the Municipal Conflict of Interest Act

Confirmation of Minutes – December 10, 2009

Speakers/Presentations – A complete list will be distributed at the meeting

It is recommended that approval be granted to the Rouge Valley Foundation to erect a

wind turbine on the leased property of the Board.

This report requests approval by the Board of Management for the Rouge Valley Foundation to

erect a wind turbine beside their Conservation Centre located on the Zoo grounds.

It is recommended that the following meeting dates for the Board of Management and the

Management Committee for the period July - December 2010 be adopted:

Board of Management:

Tuesday, August 24, 2010                  -           2:00 p.m. at Toronto City Hall

Thursday, September 30, 2010           -           10:00 a.m. at Toronto Zoo

Thursday, November 25, 2010           -           10:00 a.m. at Toronto Zoo

Management Committee:

            Monday, September 13, 2010             -           10:00 a.m. at Toronto Zoo

            Monday, November 8, 2010               -           10:00 a.m. at Toronto Zoo

This report seeks approval to set meeting schedules for the Board of Management and the

Management Committee for the period July – December, 2010.

It is recommended that this report be received for information.

This report will brief the Board on the Toronto Zoo’s Occupational Health and Safety Programs.

Several safety initiatives were carried out in 2009. In 2010, we will continue our prevention

efforts by maintaining our present training programs, revising current policies, and introducing

new safety programs to assist in meeting legislative changes and ensure continued due diligence.

It is recommended that this report be received for information.

This report is intended to brief the Board on the visitor accidents and related public safety

initiatives for the year 2009.

It is recommended that the planning report prepared by Ernst & Young be received for

information.

This report is intended to brief the Board on the 2009 audit plan and related work to be

completed by Ernst & Young in the 2009 year-end audit for the Board of Management.

It is recommended that this report be received for information.

This report will provide the Board with a summary of the 2009 marketing activities.

It is recommended that this report be received for information.

This report will update the Board of Management on visitor statistics for the period ending

December 31, 2009.

This report will provide an update to the Board on information from the Animal Care, Research and Acquisition Committee (ACRAC) meeting of May 11, 2009.

This report will update the Board on filling the position of Executive Director of Development, and advising of the appointment of Ms. Shirlene Courtis effective January 4, 2010.

Confidential verbal update on the Collective Bargaining process.

It is recommended that:

1.         The Board of Management reconsider its committee structure and composition and that Section 26(2)(a) of the Procedural By-law be waived.

2.         The Communications and Marketing Committee be dissolved.

3.         The Animal Care, Research and Acquisition Committee be changed to the Animal Acquisition Committee effective February 1, 2010, and the Animal Acquisition Committee Terms of Reference in Attachment 2 be approved.

4.         The composition of the Management Committee, Animal Acquisition Committee, Nominating Panel, and Fundraising and Sponsorship Committee as listed in Attachment 1 be approved.

5.         The Board appoint at least one additional member to the Animal Acquisition Committee.

With the addition of the Fundraising and Sponsorship Committee in 2009, the Committee workload has increased for both Board members and staff.  Staff are recommending two changes to the Board Committee structure which will make more efficient use of Board member and staff time.

There is no financial impact from the above recommendations.