There is no guarantee that a document can be commissioned until it is seen by the Commissioner.
The types of documents that can be commissioned by City Clerk’s staff include, but are not limited to the list below:
- delayed birth registration forms
- application to amend birth registration
- election to change of name of child under the age of 12
- statutory declaration by an applicant to correct an error in registration
- consent letter for traveling with a child commonly referred to as a travel document
- legal name change application
- insurance claims
- Statutory Declaration for Ontario Student Assistance Program (OSAP) – Statement of Common Law Status/Supporting Children
- vehicle ownership transfers
- invitation letters for a visitor’s visa
- Statutory Declaration In Lieu of Guarantor – for Canadian Passport
- affidavit waiving vaccinations
- Statutory Declaration of Lost Identification
There is a service fee of $25 +tax per document to be commissioned. The documents listed below will be commissioned free of charge.
- affidavits regarding City business
- property tax matters
- municipal elections
- complaint under the Council Code of Conduct
- poll being conducted by the City
- pension purpose attestations of recipient being alive and confirming their residency
Under the Commissioners for taking Affidavits Act, R.S.O. 1990, c. C. 17, City Clerk’s staff are not permitted to commission the documents listed below:
- age of majority/Ontario photo ID applications
- any documents requiring the signature of a guarantor (document will note this requirement)
- court and/or legal documents (related to civil issues)
- custody documents
- declaration of claimant and indemnity
- declaration for replacement of shares
- divorce, separation, marriage, or cohabitation documents
- documents noting the signature of a Notary Public is required
- estate settlement documents
- incomplete documents
- international educational institution or association documents, including photographs
- Ministry of Children, Community and Social Services Family Responsibility Office forms
- powers of attorney
- real estate documents, including rental lease agreements
- transfers of money or estates of a deceased person
- wills, living wills, codicil to a will
Alternate commissioning resources:
- Contact your Councillor: Councillors are commissioners for taking affidavits by virtue of their office. It is entirely at the discretion of a Councillor whether or not they wish to commission documents.
- Contact 211Toronto: Enter “commissioner of oaths” in the search field to find a list of agencies that provide this service or dial 211.
