Strategic Employment Activities & Services
Work Selection Process
Work Selection happens once a year, beginning in February and ending in March. At work selection, temporary and eligible permanent local 416 employees are allowed to select their jobs for the upcoming year.
Eligible permanent employees include those employees affected by deletion or displacement who enter work selection through Article 28.
Invitations are mailed out before Work Selection each year. You will be invited to select in seniority order. Attend your appointment as it is listed on the invite letter. You may have to wait your turn, so dress comfortably.
During work selection, jobs are filled and the master job list is updated. When your turn comes, you will select from the available positions. You will know which jobs you are qualified for, because they will be listed on your Personal Work Selection List.
Our Temporary Work Selection Opportunities / Assignments application will show the master list of positions when they become available. Positions listed now are subject to change. The final list of positions will be available at Work Selection. Please have your selections ready if possible. Bring your identification, (license if you need one), and other credentials that are needed. As positions are selected, they will be removed from the master list.
Be sure of your selection, because it is final. Once you have made a selection, you will receive your letter of employment and sign payroll documents. Your new supervisor’s name and phone number will be on your letter of employment. Please call them with questions about the first day of work, safety gear, etc.
At the end of your work assignment, you may be laid off or you may be able to bump a junior employee. There are rules about these topics which are described in the Layoff and Bumping section.
Release from work due to attendance at school
Employees may be released from their work selection assignment to attend full-time study provided they:
- Submit written notice to the City six weeks before start of study period
- Submit proof of application to an accredited post-secondary educational institution to the City prior to Work Selection
- Submit proof of acceptance to an accredited post-secondary educational institution to the City six weeks before start of study period
Failure to participate in Work Selection
If you do not participate in Work Selection, you will remain on layoff and, provided that your recall rights have not expired, will not be contacted for recall until the following Work Selection. You must also advise the City in writing when you are available for recall.
Addition / Removal of classifications from PWSL within current calendar year
An employee may, no later than one week after the completion of Work Selection, remove any classification from or put any previously removed classification back on to his/her PWSL.
If you pick a position that puts you under the authority of a relative, you will be moved.
The reporting location for your first day of work could be different from your working location; this would be for orientation.
If you wish to select a position that requires a license, you must possess that full license before you select the position. You must possess a City Permit before you start work.
If you wish to select a position that requires a license / permit, and have never had to operate a City vehicle / piece of equipment, please complete the Driver’s License Consent Form and return it to Human Resources. The form is available at the bottom of this page.
Default positions such as: Labourer 2, PF&R Custodian, LEO 1, LEO 2, Transfer Station Operator and Truck Driver are open to any temporary employee to select without an assessment. Please note that the Transfer Station Operator position is subject to a physical demonstration.There are a limited number of these positions. There may be other positions that you are automatically qualified for based on your PWSL. Check the Automatic Eligibility & Hierarchy section for more information.
Modified Work – for those with medical restrictions:
- Disability Management Consultants will be at Work Selection to assist in selection.
- If accommodation needs arise after Work Selection and before your start date, you must provide medical documentation before your start date.
- If you report to work, and are not able to perform the essential duties of the position, and you do not have medical documentation, you may not be able to start work until the information is provided.
Personal Work Selection List
Your Personal Work Selection List (PWSL) shows job classifications that you are qualified to perform. These are jobs that you may pick from at Work Selection.
You may add job classifications to this list by participating in assessments through Notices of Assessments or Job Calls or performing Superior Duties in a classification for four continuous months. When you are successful in an assessment, your PWSL will be updated to include that classification.
Temporary employees who are deemed qualified through an assessment will have their names maintained on the Qualified Employee Inventory List for as long as the assessment is valid.
You will receive an updated PWSL prior to each Work Selection.
Recall – Personal Work Selection List (PWSL)
You must make sure that your PWSL accurately reflects your availability for each position you consider for recall. There are time limits for providing availability details and updating your PWSL.
Each January, you must provide The City with details of your availability. Your availability date is the date when you are able to accept recall to job classifications listed on your PWSL.
An employee may, no later than one week after being recalled, remove any classification from, or put any previously removed classification back on to his / her PWSL.
You may be recalled while on layoff to any position listed on your PSWL.
Your Work Selection Invitation letter provides you with the option to remove classifications from your PWSL and also to advise the City of the date you will be available for recall.
Student Summer Employment
Student Summer Recall is only available to current employees of the City of Toronto who are members of Local 416.
The City of Toronto has a separate process for Student Summer Employment, which takes place after Work Selection. If you are a student, you are still able to participate in Work Selection.
You are considered to be a student if you are recognized as being registered full time at an accredited educational institution. Those who submit proof of enrolment will be offered Labourer 3/Student positions in seniority order until all positions are filled. There are a limited number of positions. Those not offered positions will be notified.
Anna is a Parks Handyworker 3 at the City of Toronto. She also attends University of Toronto full time. She is planning to attend work selection to pick a job that suits her availability in the summer. If she cannot work select a position that lines up with her school term, she will apply for Student Summer Employment which lines up exactly with school term start and end dates.
The summer work for students begins no earlier than May 1st, and ends no later than August 31st each year.
To apply, please submit a Student Documentation Form.
For further information, please refer to the Local 416 Memorandum of Settlement, New Letter of Agreement – Re: Student Summer Employment.
Qualified Employee Inventory List
The “Qualified Employee Inventory List” is a database of employees that have been deemed qualified for “senior qualified” classifications for a specified period of time. The City of Toronto maintains the database with results from assessments as listed below.
Employees can attend assessments through a:
Job Call Posting
Employees, permanent and/or temporary, who apply and are deemed qualified through a job call process will have their names placed into a database and will remain qualified for a specified period of time.
Notice of Assessment
The City will schedule and advertise assessments throughout the year other than when a vacancy is to be filled.
Employees, permanent and temporary, who are deemed qualified through a “Notice of Assessment” will have their names placed into a database and will remain qualified for a specified period of time.
Once in the database and if within the specified period of time, an employee must apply directly to the job posting to be considered for future vacancies without further assessment.
Please note: “Skills Inventory” and “Preference” forms are no longer available and will not be accepted.
Layoff and Bumping
As opportunities/assignments end, temporary employees can accept the layoff, exercise their right to bump, or select a vacancy if available.
If you are invited to a bumping & layoff/vacancy session and you do not attend, and do not submit a Bumping/Vacancy Selection Form by the deadline, you will be laid off.
If you are laid off and later recalled to a vacancy, you will be expected to accept your recall.
Temporary Opportunities/Assignments picked at Work Selection cannot be used by temporary employees for bumping.
Employees who work selected more than one work opportunity/assignment can only bump after the second work term ends. There will be no bumping in between two work opportunities/assignments.
Temporary employees must be available for the entire duration of the opportunity/assignment into which they bump.
Submissions received regarding bumping/vacancy preferences are final and binding.
Automatic Eligibility & Hierarchy for Temporary Employees
Unless otherwise specified, the following positions are default (no assessment required) as long as conditions are met as described:
- All temporary employees are eligible to select the Labourer 2 and PF&R Custodian Classifications.
- You are eligible to select a Truck Driver position if you possess a valid Ontario DZ Licence and have the ability to obtain a City Permit to operate this class of equipment.
- You are eligible to select a Light Equipment Operator 1 position if you are in possession of a valid Ontario G Licence and have the ability to obtain a City Permit to operate this class of equipment.
- You are eligible to select a Light Equipment Operator 2 position if you are in possession of a valid G2 Licence and have the ability to obtain a City Permit to operate this class of equipment.
- You are eligible to select a Transfer Station Operator position if you have the ability to pass a physical demands assessment.
A valid driver’s licence is one that is not cancelled, suspended, expired or not renewed and valid in Ontario. Driver’s licence information will be verified on the day of work selection.
Hierarchy of Positions (No Additional Assessment Required)
- General Handyworker 2 – eligible for General Handyworker 3 (same division-unit)
- Parks Handyworker 2 – eligible for Parks Handyworker 3
- Arena Pool Operator 1 – eligible for Arena Pool Operator 2, Arena Operator, Pool Operator
- Arena Pool Operator 2 – eligible for Arena Operator, Pool Operator
- Custodian 2 – eligible for PF&R Custodian
- Arborist 2 – eligible for Arborist 3
- Gardener 2 – eligible for Parks Handyworker 3
Temporary employees who are on layoff will be recalled to available work in order of greatest seniority. Laid off employees will be considered for recall to job classifications listed on their Personal Work Selection List (PWSL) including default positions.
To be recalled, you must be:
- A laid off temporary employee,
- In the 24 month period following your layoff date,
- Have the available classification listed on your PWSL.
Please be advised that a Letter of Agreement exists with regard to Superior Duties:
Where the employee has been assigned to a higher rated classification, under Article 23 Superior Duties for a period of at least four (4) continuous months in the previous two (2) years prior to the work selection year in which the employee wants to select the higher rated opportunities/assignment, the employer agrees that the job classification will be added to a temporary employee’s Personal Work Selection List.
Letter of Agreement – Personal Work Selection List
The City and the union agreed that all temporary employees will be assigned a recall classification, subject to the employee being capable of performing the work of the classification. Once the employee has identified their recall classification, they cannot decline recall to this classification. If recall is declined, employment will be severed.
Employees cannot decline recall. Employees will be required to report to a recall assignment while on layoff if the classification is listed on the PWSL. If an employee is not available to work and does not wish to be recalled to classifications while on layoff, they must advise the City when they will be available to work in writing each year.
Eligibility List for Permanent Vacancies
Please be advised that there is a new Letter of Agreement – Eligibility List.
The Human Resources Division may establish a 90-day Eligibility List for permanent vacancies in the following classifications:
- Arena Pool Operator 2
- Asphalt Concrete Worker 2
- Gardener 2
- General Handyworker 2
- Heavy Equipment Operator
- Parks Handyworker 2
- Water Maintenance Worker 3
City of Toronto local 416 job postings will indicate when an Eligibility List is being established. The Eligibility List is a list of applicants who were successful in the assessment process under clause 19.05.
The list is valid to fill the posted and future vacancies in the relevant classification for 90 days after it is created.
Permanent Placement Process
Article 28 – Layoff and Recall
Displacement of Permanent Employees (Clause 28.03)
When an employee is displaced under Article 28, he or she will select one of the following 5 options:
- To be laid off and placed on the recall and work selection lists,
- To accept early retirement if eligible,
- To have their employment terminated and to be paid in accordance with the Employment Standards Act, 2000 as amended,
- To accept a voluntary separation package if offered by the City,
- To exercise his or her seniority to proceed in the Placement Process for Permanent Employees as outlined in Clause 28.06.
Placement Process for Permanent Employees (Clause 28.06)
Employees who select the Placement Process for Permanent Employees will be able to select vacancies or bumping options as outlined in clause 28.06.
The Joint Placement Committee is available to you for any questions you may have throughout the process. You are able to have a Union Representative from the Joint Placement Committee accompany you to meetings to discuss displacement.
Joint Placement Committee Contacts:
City of Toronto
- Stacey Aquilina, HR Manager, 416-338-4148 or firstname.lastname@example.org
- Corinna Forbes, HR Senior Consultant, 416-392-5094 or email@example.com
- Sheril Malcolm, HR Consultant, 416-392-8165 or firstname.lastname@example.org
- Sandra McLure, HR Consultant, 416-392-0448 or email@example.com
- Matt Figliano, Local 416 Vice-President, 416-968-7721 firstname.lastname@example.org
- Domenic Maugeri, Local 416 Outside Chair, 416-968-7721 email@example.com
- Ted Aivalis, Local 416 Chief of Stewards 416-968-7721 ext. 1025 firstname.lastname@example.org
- Brian Demareski L416 Unit Chair Solid Waste 647-884-1142 email@example.com
Rights & Responsibilities
Wage Protection (Clause 28.10)
If you are placed in a permanent vacant position at a lower wage rate, you will continue to receive your current base rate for 24 months. Following the 24 month period, you will then receive the rate applicable to your new position
Retraining (Clause 28.09)
One month of training can be provided, if required
Right to Return (Clause 28.11)
If a permanent vacancy in your classification held prior to receiving notice of layoff becomes available within 12 months of your being placed through the Placement Process for Permanent Employees, you may return to this position.
- Provide your most up to date information related to skills and medical, if applicable
- Attend all meetings and bean active & cooperative participant in the process
- Contact a Joint Placement Committee Representative if you have questions/concerns
- Actively seek out a new position
An employee who elects the option outlined in clause 28.03(e), will proceed through the following process provided they are qualified and able to perform the work:
Such employee shall be placed in a vacant permanent position in the following order:
(a) Elect to be placed in any vacant permanent position in the same or higher rated classification City-wide. If the employee does not elect to be placed in a vacant permanent position City-wide, they will be placed in a vacant permanent position in the same classification within his/her quadrant. Only if this is not possible;
(b) Elect to bump the most junior permanent employee in the same or higher rated classification within his/her quadrant. If no such bump exists, the employee may elect to bump the most junior permanent employee in the same or higher rated classification City-wide. Or;
(c) Elect to be placed in any vacant permanent position in a classification at the same rate of pay City-wide. If the employee does not elect to be placed in a vacant permanent position in a classification at the same rate of pay City-wide, they will be placed in a vacant permanent position in a classification at the same rate of pay within his/her quadrant. Only if this is not possible;
Placement Process for Permanent Employees – Clause 28.06
Seasonal Opportunity: To work on a seasonal basis to meet seasonal needs
Term of employment is defined by specific dates.
- The City can extend or shorten the term by up to 2 weeks in total at beginning or end of a term.
- Employees commit to the full term and cannot vacate before term’s end unless they accept a permanent position.
- Employees may also accept a superior duty / alternate rate. This would have the same employment term as the original opportunity.
Non-seasonal Assignment: Meets the need to: replace absent employees, work on special projects, and meet unexpected workload demands
- Term of employment may change depending on why the assignment exists.
- Non-seasonal assignments picked at Work Selection cannot be used by temporary employees for bumping.
If you do not find the information you are looking for on this website, please contact the Work Selection information line at 416-338-7275 or by email: firstname.lastname@example.org.