SPECIAL COMMITTEE TO REVIEW THE FINAL

REPORT OF THE TORONTO TRANSITION TEAM

A G E N D A

Date of Meeting:Friday December 4, 1998Enquiry:Ms. Patsy Morris

Metro Hall

55 John Street

Toronto

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

DEPUTATIONS.List will be available at the meeting.

COMMUNICATIONS/REPORTS.

1.REVISIONS TO THE COUNCIL COMMITTEE STRUCTURE.

Chief Administrative Officer.

(November 26, 1998)

Recommending that:

(1)the principles set out in the section of this report entitled "Guiding Principles" be adopted as the means to guide the performance of the Council-committee structure;

(2)effective June 1, 1999, a Policy and Finance Committee, as illustrated in figure 5 in the section of this report entitled "A Mechanism to Set Council Priorities and Achieve Financial Control", be established to replace the Strategic Policies and Priorities Committee and the Budget Committee;

(3)the CAO and the Chief Financial Officer and Treasurer submit a report to the Strategic Policies and Priorities Committee prior to the end of April 1999, fleshing out the budget setting process for the year 2000 budget and related financial control protocols, including:

(i)the relationship between in-year policy development by standing committees and the annual budget process;

(ii)the process to be used by the Policy and Finance Committee and Council in setting budgets for the whole range of City programs;

(iii)the role of standing committees and community councils in the annual budget setting process; and

(iv)guidelines for the in-year financial monitoring and management of specific program areas within standing committees' portfolios;

(4)the CAO and the Chief Financial Officer and Treasurer report further on the concept of a time-limited Budget Advisory Committee as described in the section of this report entitled "A Mechanism to Set Council Priorities and Achieve Financial Control";

(5)the proposed Policy and Finance Committee be chaired by the Mayor;

(6)the chairs of all standing committees and community councils, other than the Policy and Finance Committee and the Appointments Committee, continue to be selected by a vote of the members of the respective standing committees and community councils;

(7)appointments to standing committees and community councils continue to be made for each half-term of Council and, with the exception of the Mayor, no Member of Council chair the same standing committee or community council in consecutive half-terms of the same Council;

(8)the committee structure described in Figure 6 in the section of this report entitled "Standing Committee Portfolios" be adopted for implementation effective June 1, 1999;

(9)the Commissioners review all pre-existing advisory committees, working groups and task forces within their respective areas of responsibility and report thereon to the relevant standing committees, setting out the mandates and composition of the advisory committees, special committees, working groups and task forces, and make recommendations with respect to their continuation;

(10)with the exception of the Mayor, who is an ex officio member of all committees of Council, no Member of Council should be a Member of more than one of the six policy/issue-based standing committees (not including the Appointments and Audit committees) shown in Figure 6 in the section of this report entitled "Standing Committee Portfolios";

(11)the Mayor recommend the membership of the Appointments Committee to Council, and the Mayor or Deputy Mayor, if so assigned by the Mayor, serve as the chair of the Appointments Committee;

(12)the City's agencies, boards and commissions report through the proposed Policy and Finance Committee for budget purposes, and through the standing committee with responsibility for the relevant policy field for any other matters;

(13)Council request the provincial government to amend the Health Protection and Promotion Act and the City of Toronto Act, 1997(No. 2) to confer upon Toronto City Council the powers, rights and duties of the Board of Health;

(14)when City Council is granted the powers, rights and duties of a Board of Health, public health matters be reported to Council through a standing committee of Council, and Council establish formal mechanisms to ensure that citizens continue to have meaningful input to the development of public health policy;

(15)until such time that Council is granted the powers, rights and duties of the Board of Health, the present Board of Health report to Council through the Community and Neighbourhood Services Committee and no longer report directly to City Council;

(16)the Mayor may assign to the Deputy Mayor the role of manager of the Council meeting Agenda, as described in the section of this report entitled "A Mechanism to Manage Council's Agenda", and the City Clerk and City Solicitor be requested to report further on how this recommendation can be implemented;

(17)the City Clerk and City Solicitor undertake the necessary actions to give effect to the changes to the Council-committee structure, including the development of a schedule of Council and committee meetings, and drafting the relevant amendments to the Procedural by-law for Council approval;

(18)the Council-committee structure be reviewed at the end of 18 months following the implementation of the revisions recommended in this report and thereafter regularly every three to five years; and

(19)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

2.COMMUNITY COUNCIL BOUNDARIES.

Chief Administrative Officer.

(November 24, 1998)

Responding to Council's request that the Special Committee give further consideration to the issue of Community Council boundaries; advising that this report recommends increasing the number of community councils and outlines a number of principles to guide the redefinition of community council boundaries, effective following the next municipal election; and recommending that:

(1)the boundaries of the community councils be redefined to ensure that community councils better reflect local areas and are better able to focus on local matters;

(2)the new community council boundaries take effect following the next municipal election;

(3)the redefinition of community council boundaries be guided by the following principles:

(a)there will be more community councils than at present, not fewer;

(b)each community council will represent a group of neighbourhoods with a community of interest;

(c)community councils will each have a membership of between five and seven Members of Council;

(4)the process to redefine community council boundaries will be lead by the City Clerk, in consultation with the Chief Planner;

(5)the public be consulted prior to the development of specific options for new community council boundaries; and

(6)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

2(a).City Clerk.

(November 6, 1998)

Advising that City Council, in adopting, as amended, Clause No.1 of Report No.12 of The Special Committee to Review the Final Report of the Toronto Transition Team, headed "The Roles and Responsibilities of Community Councils in the Context of the Council-Committee Structure", directed, inter alia, that the following Recommendation No. 9 embodied in the report dated June 3, 1998, from the Chief Administrative Officer, be struck out and referred to the Special Committee to Review the Final Report of the Toronto Transition Team for further consideration:

"Community Council Boundaries:

(9)to assess alternative approaches to ensuring that the City's government has an effective geographic focus, the Special Committee's examination of Council's political decision-making structure should include consideration of:

(a)the appropriateness of the current Community Council boundaries;

(b)the process for defining geographic committees of Council; and

(c)linkages to the ward boundary review being undertaken by the UEDC;".

3.GOVERNANCE STRUCTURE FOR HERITAGE SERVICES.

City Clerk.

(August 12, 1998)

Advising that City Council on July 29, 30 and 31, 1998, had before it Clause No. 1 of Report No. 10 of The Special Committee to Review the Final Report of the Toronto Transition Team, headed "Governance Structure for Heritage Services"; that Council directed that the aforementioned Clause be struck out and referred back to the Special Committee to Review the Final Report of the Toronto Transition Team, together with the following motion and the various documents and communications submitted at Council:

Moved by Councillor Adams:

"That the Clause be amended by striking out Recommendation No. (12) of the Special Committee to Review the Final Report of the Toronto Transition Team and inserting in lieu thereof the following:

'(12)City Council support the continued existence of an independent arms length charitable foundation to facilitate fundraising and development activities for a broad range of heritage projects throughout the City, and the Heritage Board, in consultation with the Culture Office, report on the further implementation of such charitable foundation.' "; and

with the following requests:

(1)that the Special Committee to Review the Final Report of the Toronto Transition Team:

(a)hold a special meeting to give consideration thereto;

(b)handle deputations expeditiously;

(c)limit deputations to the Chairs of the existing LACAC's, the Chair, Heritage Toronto and the Chairs of the Museum Boards; and

(d)develop a position paper on heritage issues prior to the hearing of deputations; and

(2)that the heritage community be invited to immediately develop a Heritage Master Plan.

3(a).Dr. Marion Joppe, Chair,

Heritage Toronto

(Undated)

Recommending that:

(1)Heritage services in the City of Toronto should be delivered by a Heritage Board which has registered charitable status, a clear financial agreement with the City, and an effective system of accountability. Therefore, it is recommended that:

(a)the Heritage Board receive and annual funding agreement to provide city history programming to the citizens and visitors of Toronto and preservation services for all of Toronto;

(b)the funding agreement recognized the growing market for history services outside the museum walls; and the need to develop the potential of the museums;

(c)performance indicators be established between the Heritage Board and City Council and that Council have the power to hold the Board accountable;

(d)an annual capital budget be negotiated based on the understanding that the protection of the heritage asset is the responsibility of the city. In addition, the Heritage Board could separately negotiate special capital improvement expenditures to enhance operations and to match funds from the private sector;

(e)the Heritage Board establish Board member recruitment criteria in light of the performance requirements, that membership be broadly representative of the City, that members of the Board be approved by City Council via the Nominating Committee; and

(f)considering that Heritage Toronto already holds a charitable number, it should continue to exist as the City's Heritage Board with a clear annual funding agreement and clear accountability system.

3(b).Chief Administrative Officer.

(November 20, 1998)

Advising that the Committee Chair organized a workshop where Councillors could meet with stakeholders and representatives of the Heritage Community to discuss the City's role in heritage and a process for developing the City's long-term vision or strategy for heritage; providing a summary of the results of the Heritage Workshop; further advising that 42 people attended the workshop including Councillors, Chairs of City heritage boards and committees, representatives of the heritage community, agency and City staff, and invited guests representing Federal, Provincial and other municipal perspectives; providing a summary of the presentations made by several speakers; and recommending that the attached summary be received for information.

3(b).Communications received from the following respecting Heritage issues in the City of Toronto:

(i)(July 14, 1998) from Mr. Louis Badone, The Elihu Pease House;

(ii)(July, 1998) from the Director, Toronto Heritage Foundation;

(iii)(July 28, 1998) from Mr. Walter Hucker;

(iv)(October 23, 1998) Ms. Diana Fancher, President, West Toronto Junction Historical Society;

(v)(November 17, 1998) from Mr. Brian Anthony, Executive Director, Heritage Canada Foundation;

4.ADMINISTRATIVE STRUCTURE FOR ARTS GRANTS.

Chief Administrative Officer.

(November 23, 1998)

Recommending that:

(1)the recommendations submitted by ARA Consulting Ltd. in their report entitled "Governance Model for Arts & Culture Grants" be adopted;

(2)the Commissioner of Economic Development, Culture and Tourism modify the 1999grants process to be consistent with the model proposed in the Consultant's report, should this be approved by Council;

(3)the Commissioner of Economic Development, Culture and Tourism develop an implementation plan within Corporate budgetary guidelines and report thereon to the Economic Development Committee;

(4)the Commissioner of Economic Development, Culture and Tourism work with the Chief Administrative Officer, Solicitor, and Toronto Arts Council to propose revisions to the legislation and the grant agreement with the Toronto Arts Council to address concerns articulated in the consultant's report; and

(5)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

4(a).City Clerk.

(September 23, 1998)

Advising that the Economic Development Committee on September 18, 1998, during its consideration of a report (August, 1998) from Anne Collins, President, Toronto Arts Council, which covered the first six months in 1998 (January 1 to June 30, 1998) and described the economic impact of the City's financial investment in the arts community and the impressive array of new work, creativity and community animation which resulted, took the following action:

(1)received the report (August, 1998) from Anne Collins, President, Toronto Arts Council, and forwarded it to City Council for information at its next meeting on October 1, 1998; and

(2)referred the following Recommendation No. (103) of the Toronto Transition Team to the Commissioner of Economic Development, Culture and Tourism with a request that he submit a report to the Special Committee to Review the Final Report of the Toronto Transition Team and that the Special Committee forward its recommendation in this respect to the Economic Development Committee for consideration and subsequent submission to City Council:

"Council should establish a new City-wide Toronto Arts Council as an arm's length funding and peer review body to administer grants to arts and cultural organizations, according to policy guidelines established by Council."

4(b).Communications received from the following respecting Arts and Culture in the City of Toronto:

(i)(October 21, 1998) Ms. Joy Hughes, Cedar Ridge Studio Gallery;

(ii)(October 22, 1998) Ms. Angela Lee;

(iii)(October 22, 1998) Ms. Wendy Lilly, Waterfront Trail Artists;

(iv)()October 22, 1998) Ms. Elizabeth Cinello;

(v)(October 22, 1998) Mr. Dirk McLean;

(vi)(October 22, 1998) Mr. Robin Collyer;

(vii)(October 23, 1998) Ms. Rosa Maria Luza, Director, The Patron of Peruvian Arts;

(viii)(October 23, 1998) Ms. Sarindar Dhaliwal;

(ix)(October 23, 1998) Ms. Lee Pui Ming, Musician;

(x)(October 24, 1998) Ms. Joan A. Pierre;

(xi)(Undated) Ms. Rina Fraticelli, Wild Zone Films; and

(xii)(Undated) Ms. Cheuk C. Kwan.

(NOTE:A COPY OF THE AFOREMENTIONED REPORT TO THE ECONOMIC DEVELOPMENT COMMITTEE FROM ANNECOLLINS, PRESIDENT, TORONTO ARTS COUNCIL, ENTITLED "CITY OF TORONTO ARTS AND CULTURE GRANTS JANUARY TO JUNE, 1998, DATED AUGUST, 1998, WAS FORWARDED TO ALL MEMBERS OF COUNCIL WITH THE SEPTEMBER 18, 1998, AGENDA OF THE ECONOMIC DEVELOPMENT COMMITTEE, AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

5.FRENCH-LANGUAGE SERVICES AND THE NEW CITY OF TORONTO.

Councillor Mario Silva, Trinity-Niagara, and

Member of the French Committee of the Toronto City Hall.

(October 31, 1998)

Advising that since 1981, the French Committee of Toronto City Hall (FCTCH) has been a great bridge between the 70,000 francophones in Toronto and City Hall; that as a Member of the FCTCH, requesting the Special Committee to review the report entitled "French-Language Services and the New City of Toronto - A Framework for meeting the Needs of Toronto's Francophone Taxpayers", dated April, 1998, and recommend to City Council that:

(1)City of Toronto Council continue with the French Committee for the City of Toronto;

(2)the Committee be called the City of Toronto French Committee;

(3)the Committee report to the Community and Neighbourhood Services Committee; and

(4)the Committee adopt the recommended board composition as stated on page 20 of the aforementioned report.

(NOTE:A COPY OF THE AFOREMENTIONED REPORT ENTITLED "FRENCH-LANGUAGE SERVICES AND THE NEW CITY OF TORONTO - A FRAMEWORK FOR MEETING THE NEEDS OF TORONTO'S FRANCOPHONE TAXPAYERS", DATED APRIL, 1998, WAS FORWARDED TO ALL MEMBERS OF COUNCIL ONLY, AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

ANY OTHER MATTERS.