BUDGET ADVISORY COMMITTEE

AGENDA

MEETING No. 5

Date of Meeting: December 9, 1999 Enquiry: Betty Henderson

Time: 9:00 a.m. Administrator

Location: Committee Room 1 392-8088

City Hall bhender@toronto.ca

100 Queen Street West

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES.

COMMUNICATIONS/REPORTS.

1. TORONTO POLICE SERVICE - ANALYSIS OF

1999 OPERATING BUDGET SHORTFALL

(DEFERRED FROM PREVIOUS MEETING)

Source: Chief Financial Officer and Treasurer

(November 13, 1999)

Recommending that:

(1) with respect to financial management information:

(a) the Toronto Police Service forward to the Chief Financial Officer and Treasurer each month a copy of the variance report currently sent to the Toronto Police Services Board, which includes projected full year operating budget estimates and at the same time provide year-to-date actual expenditure data as compared to year-to-date budgets to allow more time to react to significant variances;

(b) the Toronto Police Service provide the Chief Financial Officer and Treasurer with regular, periodic operating and capital budget variance reports in the format prescribed by the Chief Financial Officer and Treasurer for all City departments, agencies, boards and commissions;

(c) the Toronto Police Service provide full time equivalent (FTE) as well as position requirements when submitting budget requests in future years; and

(d) the Toronto Police Service provide the 'Managed Savings Program' and the 'Staff Deployment and costs related to overtime/premium pay allocations' reports to the Policy and Finance Committee as requested at the City of Toronto Council meeting of July 6, 7 and 8, 1999;

(2) with respect to the costs resulting from step rate progressions in the Toronto Police Service:

(a) the Chief Financial Officer and Treasurer be authorized to create a reserve (Reserve for the Stabilization of Step Rate Progressions in Toronto Police Service) as at January 1, 2000, such reserve to be held in the City's books and be under the jurisdiction of the Chief Financial Officer and Treasurer;

(b) the reserve at January 1, 2000 be $2 million, funded from the City's Employee Benefit Reserve Fund;

(c) subsequent allocations to the reserve be part of the City's annual budget process, with in-year adjustments as recommended for Council's consideration by the Chief Financial Officer and Treasurer;

(d) draws from the reserve be subject to a report from the Toronto Police Service to the Chief Financial Officer and Treasurer, and the Chief Financial Officer and Treasurer's recommendation for Council's consideration; and

(e) the continuing need for and adequacy of the reserve be reviewed by the Chief Financial Officer and Treasurer on a regular basis in the context of corporate requirements; and

(3) with respect to future year budget requirements of the Toronto Police Service:

(a) the hiring target for the Year 2000 be reviewed in the 2000 Operating Budget process;

(b) the Toronto Police Service develop performance measures for vehicle maintenance, premium pay and training programs for comparative purposes to other Canadian and United States municipal police forces and report back to the Budget Advisory Committee in March 2000 and thereafter on a quarterly basis; and

(c) the Toronto Police Service approved hiring targets be met only if the Council approved net budget is not exceeded and that the Toronto Police Services Board report on the status of meeting hiring targets as part of the variance reporting process.

2. TORONTO ZOO OVER-EXPENDITURES

(DEFERRED FROM PREVIOUS MEETING)

Source: Chief Financial Officer and Treasurer

(November 10, 1999)

Recommending that:

(1) the General Manager and Chief Executive Officer of the Toronto Zoo ensure that the attendance and revenue projections used for its 2000 Operating Budget submission are consistent with recent experience; and

(2) this report be received for information.

3. PUBLIC HEALTH 2000 BUDGET SUBMISSION - PUBLIC HEALTH

RESEARCH EDUCATION AND DEVELOPMENT (PHRED)

INTERIM PROGRAM RE-ESTABLISHMENT

Source: City Clerk

(November 10, 1999)

Advising that the Policy and Finance Committee on November 10, 1999, referred the communication (October 18, 1999) from the City Clerk, entitled "Public Health 2000 Budget Submission, Public Health Research Education and Development (PHRED) Interim Program Re-establishment", to the Budget Advisory Committee for consideration and report thereon to the Policy and Finance Committee.

4. STAFF RESPONSE TO BUDGET TASK FORCE GROUPS

RECOMMENDATION THAT THE FIRE SERVICES PURSUE

AVENUES TO REDUCE FALSE ALARMS

Source: Commissioner of Works and Emergency Services and Fire Chief

(November 17, 1999)

Recommending that the Toronto Fire Services continue in the program currently being used to reduce false alarms in the City of Toronto.

4a. Source: City Clerk

(December 1, 1999)

Advising that the Community Services Committee on December 1, 1999:

(1) concurred in the recommendation contained in the joint report (November 17, 1999) from the Commissioner of Works and Emergency Services and the Fire Chief; and

(2) directed that the Fire Chief be requested to:

(a) investigate the sophisticated technology that exists in other parts of North America that has proven effective in identifying whether an alarm is false or real, and report thereon to the Community Services Committee;

(b) meet with the Executive Director of the Greater Toronto Apartment Association to discuss any further possible improvements to the program to reduce false fire alarms; and

(c) report to the Community Services Committee on the reward system and the possibility of increasing rewards to individuals who report others for pulling fire alarms that are false;

and directed that the foregoing actions be forwarded to the Budget Advisory Committee for information.

5. UPDATE ON THE TORONTO POLICE SERVICE

YEAR 2000 OPERATING BUDGET

Source: City Clerk

(November 10, 1999)

Advising that the Policy and Finance Committee on November 10, 1999:

(1) referred the report (October 12, 1999) from the Toronto Police Services Board respecting the Board's 2000 Operating Budget, to the Budget Advisory Committee for consideration; and

(2) requested the Toronto Police Services Board to submit its year 2000 Operating Budget to the Budget Advisory Committee as all other Agencies, Boards and Commissions are required to do.

6. FOLLOW-UP ON INITIATIVES ADDRESSING YOUTH VIOLENCE

ARISING OUT OF THE MAYOR'S TASK FORCE ON YOUTH GANGS

Source: City Clerk

(December 1, 1999)

Advising that the Community Services Committee on December 1, 1999, recommended to the Budget Advisory Committee the adoption of the recommendations contained in the report (November 26, 1999) from Councillor Olivia Chow, Child and Youth Advocate, with respect to follow-up initiatives youth violence arising out of the Mayor's Task Force on Youth Gangs.

ANY OTHER MATTERS