ADMINISTRATION COMMITTEE

AGENDA

Date of Meeting: January 11, 2000 Enquiry: Patsy Morris

Time: 9:30 a.m. Administrator

Location: Committee Room 1 392-9151

City Hall pmorris@toronto.ca

100 Queen Street West

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

CONFIRMATION OF MINUTES

DEPUTATIONS/PRESENTATIONS.

(The Deputation list will be distributed at the meeting).

COMMUNICATIONS/REPORTS

1. WARD BOUNDARIES.

(DEPUTATION ITEM.) 2:00 P.M.

City Clerk

(December 22, 1999)

Forwarding the action taken by City Council on December 14, 15 and 16, 1999, respecting Clause No. 3 contained in Report No. 9 of The Administration Committee, headed "Ward Boundaries", which was adopted, as amended.

1(a). Ms. Mary Campbell, President,

Kingsway Park Ratepayers Inc.

(January 4, 2000)

Advising that the Kingsway Park Ratepayers Inc., (KPRI) continue to oppose single member wards; and that the KPRI support the option: border at Islington Avenue (one ward east of and one ward west of Islington Avenue).

1(b). Ms. Elizabeth E. Betowski

(December 30, 1999)

Advising that the option to divide the riding in the Etobicoke Lakeshore area as shown on City Map 3-2 proposed by staff is closely in line with the recent Ontario Municipal Board decision and in her opinion would better serve the community in which she lives.

1(c) Ms. Louise Dimma.

(December 27, 1999)

Forwarding comments respecting the division of ward boundaries; and advising that it is important to keep the variance between the two halves of the Provincial constituency to three percent.

1(d). Mr. Peter Ramos, Lakeshore Village BIA.

(January 3, 1999)

Advising that the riding in Etobicoke Lakeshore should be split so that Lakeshore continues to have two Councillors in the area; and that the best split for the riding is straight down Islington Avenue to the CNR and then down Dwight Avenue which City staff support and so does the Lakeshore Village BIA.

1(e). Mr. David Haslam, President,

Humber Bay Shores Condominium Association.

(January 4, 2000)

Advising that the Humber Bay Shores Condominium Association supports the option which splits Lakeshore Queensway down Islington Avenue and then jogs to Dwight Avenue; that the boundary is clear, logical and creates two relatively equal areas; that it maintains the Lakeshore's current representation of two local Councillors; and it is also the only option which addresses the current and proposed residential growth in the ward.

1(f). Mr. Lee White, Past President,

Bayview Village Association.

(January 5, 2000)

Suggesting that geographical layout should not be the exclusive factor considered when defining boundaries, but rather, local issues and similarity in character of areas should be taken into consideration; and proposing that due to the significant differences between the Willowdale/Sheppard area and the Bayview/Sheppard area, the boundaries as defined in Map 12-2 be adopted.

1(g). Ms. M. Elizabeth Hill.

(January 5, 2000)

Requesting that consideration be given to compensating Councillors in accordance to the increased size of their ward by means of financial payment and/or an increase in staff; and suggesting that tax payer data bases be shared between the Federal, Provincial and Municipal governments, in order to avoid duplication of effort and added expense.

1(h). Mr. Ishwar Bisram,

York Condominium Corporation No. 206

(January 5, 2000)

Advising that the families in Ward 7 he represents, support Option 4.2 in order to avoid isolating the area east of Hwy. 400 and Finch Avenue after its extensive support and community involvement; and advising that if it were transferred, it would be cut off from the dynamic community to which it has such close proximity, only to be separated by stretches of commercial and industrial areas from its new ward.

1(i). Mr. Lorenzo Zeppieri.

(January 6, 2000)

Advising that adoption of Option 6-2, would result in an increase to the population by 15,000 in that ward, resulting in an imbalance; and proposing that Option 6-1 which utilizes the natural railway boundaries, be adopted.

1(j). Ms. Barbara Caplan, Board of Directors,

McGill-Granby Village Residents' Association.

(January 6, 2000)

Advising that Option 14-3 is the best compromise in that it produces a relatively fair distribution of population, and thus workload and representation; that the boundary choices are either historical and logical (Bloor and Sherbourne); or benign in that they do not divide existing communities (Richmond and Eastern); that they keep communities including the St. Lawrence Neighbourhood, the Toronto East Downtown Neighbourhood, and the Upper Jarvis communities, intact; and further, that the McGill-Granby Village Resident's Association will retain active connections to, and support from, neighbours north of Carlton and west to Sherbourne, thus protecting this Council-designated Area of Special Identity.

(NOTE: THE CITY CLERK'S REPORT COMMENTING ON THE INPUT RECEIVED FROM THE PUBLIC OPEN HOUSES HELD ON JANUARY 4 AND 5, 1999; RESPECTING THIS MATTER, AND PROVIDING ADDITIONAL WARD BOUNDARY OPTIONS; AND A REPORT FROM THE CHAIR OF THE ADMINISTRATION COMMITTEE SUBMITTING RECOMMENDATIONS IN REGARD THERETO WILL BE DISTRIBUTED AS SOON AS IT IS AVAILABLE.)

2. ESTABLISHMENT OF A REMUNERATION REVIEW COMMITTEE.

(DEFERRED FROM NOVEMBER 2, 1999, MEETING

DEPUTATION ITEM) 10:00 A.M.

Councillor Gloria Lindsay Luby

and Councillor Bill Saundercook.

(October 26, 1999)

Forwarding the following Notice of Motion for consideration by the Administration Committee:

Moved by: Councillor Gloria Lindsay Luby

Seconded by: Councillor Bill Saundercook

AWHEREAS a report on tying Councillors= salary increases to increases awarded to City unions was recently requested; and

WHEREAS the issue of increases for municipal politicians has always been a contentious one; and

WHEREAS the Province of Ontario has mandated that municipal Councils are responsible for establishing their own level of compensation; and

WHEREAS what is needed is a process that will be regular, fair and more at arm=s length;

NOW THEREFORE BE IT RESOLVED THAT a Remuneration Review Committee be struck in the final year of every term of Council to make recommendations for the incoming Council; such committee will consist of compensation experts, business representatives, members of the public and several City Councillors (in an advisory capacity), with staff assistance as required; and

AND BE IT FURTHER RESOLVED THAT this motion be sent to the Association of Municipalities of Ontario (AMO) for distribution to members who may also wish to adopt this process for their municipality.

2(a). Executive Director of Human Resources.

(January 4, 2000)

Outlining options for determining future increases in remuneration for the Members of City Council; providing information concerning the processes of other municipal jurisdiction, the Parliament of Canada and the Legislative Assembly of Ontario; and recommending that this report be received for information.

2(b). Mr. Raymond Kennedy.

(November 23, 1999)

Advising that he is a long-time resident and taxpayer in the Kingsway-Humber ward and a lifelong resident of Toronto and fully supports Councillor Lindsay Luby's motion to establish a process to determine the fair compensation for Councillors through a Compensation Review Task Force.

2(c). Mr. Rob Summers.

(December 8, 1999)

Supporting the idea of an independent apolitical committee to review the salaries of the Members of Council and the Mayor with their recommendations to be submitted one month prior to the closing of nominations for an upcoming municipal election.

3. DECLARATION AS SURPLUS

NOS. 1160, 1180 AND 1200 LAKE SHORE BOULEVARD EAST

(WARD 26 - EAST TORONTO).

(DEFERRED FROM NOVEMBER 30, 1999, MEETING.)

Acting Commissioner of Corporate Services

(November 10, 1999)

Recommending that:

(1) the properties known municipally as Nos. 1160, 1180 and 1200 Lake Shore Boulevard East be declared surplus to the City's requirements and offered for sale to the abutting owner, Canada Post, and all steps necessary to comply with By-law No. 551-1998 be taken; and

(2) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

4. DECLARATION AS SURPLUS

208 GREENWOOD AVENUE

(WARD 26 - EAST TORONTO).

(DEFERRED FROM NOVEMBER 30, 1999, MEETING.)

Acting Commissioner of Corporate Services

(November 10, 1999)

Recommending that:

(1) the property known municipally as 208 Greenwood Avenue and identified as Part Lot 47 of Plan 13E be declared surplus to the City's requirements and offered for sale on the open market and all steps necessary to comply with By-law No. 51-998 be taken; and

(2) the appropriate City officials be authorized and directed to take the necessary action to give effect there.

5. POLICY ON FILLING VACANCIES ON CITY COUNCIL.

(DEFERRED FROM NOVEMBER 30, 1999, MEETING)

City Clerk.

(December 8, 1999)

Advising that the Administration Committee on December 8, 1999, deferred consideration of the report (October 21, 1999) from the City Clerk, entitled "Policy on Filing Vacancies on City Council", the report (November 17, 1999) from the City Clerk, entitled "Other Canadian Municipal Policies/Practices on Filing Vacancies on Council"; and the report (November 17, 1999) from the City Solicitor, entitled "Appointment of Persons to Fill a Council Vacancy", until its meeting scheduled to be held on January 11, 2000; and tabled the following motions for consideration at the aforementioned meeting of the Committee:

Moved by Councillor Adams on behalf of Councillor Nunziata:

"That the Province of Ontario be requested to amend the Municipal Elections Act to disallow any person from seeking Municipal office who has been convicted of a crime, arising from his/her conduct as an elected official."

Moved by Councillor Shiner (Non member of the Committee):

"That the Committee request the Province of Ontario to amend the legislation:

(i) to provide that only one member of Council represent citizens in Ward 6 North York Humber; and

(ii) to reduce the size of Toronto City Council to 56 Members plus one Mayor."

Moved by Councillor Miller:

"That the Committee recommend to Council the adoption of the report subject to amending Recommendation Nos. (1) and (2) by deleting the words "July 31 in the year prior to an election year" and inserting in lieu thereof the words "January 1^st in an election year."

6. COST ESTIMATES FOR A COST BENEFIT ANALYSIS

OF INTERNAL VS. EXTERNAL LEGAL SERVICES.

City Clerk

(December 7, 1999)

Advising that the Policy and Finance Committee on December 7, 1999, referred the communication (November 3, 1999) from the City Clerk and the report (September 24, 1999) from the Chief Financial Officer and Treasurer entitled "Cost Estimate for a Cost Benefit Analysis of Internal vs. External Legal Services" to the Administration Committee for consideration.

7. COST BENEFIT ANALYSIS OF THE TELEPHONE

SYSTEMS AVAILABLE TO THE CITY, IN PARTICULAR,

THE CENTREX SYSTEM VS. THE PBX SYSTEM.

Acting Commissioner of Corporate Services

(December 13, 1999)

Reporting as requested by the Administration Committee on a cost benefit analysis of the telephone systems available to the City, in particular, the Centrex system vs. the PBX system; advising that an independent consulting firm was engaged through a public competitive tender, to review and recommend a telecommunications standard and strategy for the City of Toronto; and that the consulting firm found that the City's requirements have changed fundamentally since amalgamation; that prior to amalgamation, the geographic areas served by each of the six former municipalities were relatively small; that even in the case of the former City of Toronto, entire departments were housed either at 100 Queen Street or in one of the adjoining buildings; and recommending that:

(1) the existing PBX systems be phased to the Centrex telephone system; and

(3) the Commissioner, Corporate Services be authorized and directed to take the necessary action to give effect thereto; and

further advising that the one time conversion cost of $775,000.00 is funded within the Telecommunications improvement budget, account XR314 X31400 6803 - METR530733 and that some cost recovery will be made at the end of conversion with the sale of the PBX.

8. COUNCILLORS' USE OF CORPORATE VEHICLES.

City Clerk, Audit Committee

(December 20, 1999)

Advising that the Audit Committee on December 13, 1999:

(A) recommended to the Administration Committee the adoption of the report (November 30, 1999) from the City Auditor, entitled "Councillors' Use of Corporate Vehicles; and

(B) requested the Commissioner of Corporate Services, in consultation with appropriate officials, to report directly to the Administration Committee at its meeting to be held on January 11, 2000 on:

(1) the employees who would be affected by the termination of this program, detailing those who would be entitled to receive long-term disability payments and those who would be entitled to receive Workers' Compensation payments, and the cost to the City;

(2) the future employment impact on employees should the program be terminated; and

(3) the suggestions contained in the communication (December 10, 1999) from Councillor Duguid.

8(a). Acting Commissioner of Corporate Services.

(January 4, 2000)

Reporting as requested by the Audit Committee on December 13, 1999, concerning particular issues related to the report from the City Auditor regarding Councillors' Use of Corporate Vehicles; and recommending that this report be submitted for the information of the Administration Committee.

9. PROVISION OF A TTC METROPASS TO SENIOR MANAGEMENT STAFF.

Executive Director of Human Resourcs.

(January 4, 2000)

Reporting, as requested by the Administration Committee on November 30, 1999, on the provision of a TTC METROPASS for use by senior management staff; advising that the provision of a TTC METROPASS to senior management staff will not satisfy the work related requirements to travel which are inherent in their positions; that in respect of overall remuneration, an alternative to the provision of a rental vehicle for this group of staff would be additional salary compensation of $8,000 - $10,000 per annum; that it is necessary to provide appropriate total compensation to senior management staff and support the greatest level of efficiency in the conduct of City business and the provision of a TTC METROPASS does not meet these objectives; and recommending that this report be received for information.

10. PLAN UPGRADES INCLUDING A REFUND OF CONTRIBUITIONS

MADE BY MEMBERS AFTER HAVING ACCRUED 35 YEAR'S

SERVICE: METROPOLITAN TORONTO PENSION PLAN AND THE

METROPOLITAN TORONTO POLICE BENEFIT FUND.

City Clerk

(December 23,1999)

Advising that the Boards of Trustees of the Metropolitan Toronto Pension Plan and the Metropolitan Toronto Police Benefit Fund on November 26, 1999, during its consideration of the issue of the refund of 35-year plus contributions, recommended to the Administration Committee:

(1) that the refund provision be modified to include interest and that authority be granted for the introduction in Council of the necessary Bill to give effect thereto; and

(2) directed that the Chief Financial Officer and Treasurer and the City Solicitor prepare respectively the necessary report and by-laws to explain and implement such modification and submit them to the Administration Committee and City Council for approval.

11. HARMONIZATION OF LIEU TIME POLICY (NON UNION).

Executive Director of Human Resources.

(January 4, 2000)

Respecting the harmonization of existing policies and practices for overtime hours worked by non-union staff through the introduction of a replacement policy; advising that no additional funding is requested; that departments will absorb the cost of overtime within existing budgets; and recommending that the proposed Lieu Time Policy for Non-Union staff (attached Appendix "A") be approved.

12. WRITE-OFF OF UNCOLLECTIBLE BUSINESS

TAXES FROM THE COLLECTORS ROLL.

Chief Financial Officer and Treasurer

(November 16, 1999)

Recommending that:

(1) uncollectible business taxes of $13,674,070.89 be stricken from the Tax Collector's Roll under the provisions of Section 441 of the Municipal Act, and

(2) the amount attributable to uncollectible taxes from Business Improvement Areas (BIA) in the amount of $69,920.30 be written off as a receivable under Section 441.

(NOTE: A COPY OF THE ATTACHMENT TO THE FOREGOING REPORT, ENTITLED "CITY OF TORONTO 1999 BUSINESS TAX WRITE-OFFS BY ACCOUNT", WAS FORWARDED TO MEMBERS OF THE ADMINISTRATION COMMITTEE ONLY, AND A COPY THEREOF IS ALSO ON FILE IN THE OFFICE OF THE CITY CLERK.)

13. DECLARATION AS SURPLUS - PARCEL OF LAND AT THE

SOUTH-EAST CORNER OF WILSON HEIGHTS BOULEVARD AND

MODEL AVENUE AND TWO PARCELS ON THE EAST SIDE OF

WILSON HEIGHTS BOULEVARD BETWEEN GOODWILL AND

ANSFORD AVENUES (WARD 8 - NORTH YORK SPADINA).

Acting Commissioner of Corporate Services.

(December 29, 1999)

Recommending that:

(1) the parcel of land located at south-east corner of Wilson Heights Boulevard and Model Avenue and the parcels on the east side of Wilson Heights Boulevard between Goodwill and Ansford Avenues, identified as Parcels 1 and 2 respectively on the attached sketch, be declared surplus to the City's requirements and offered for sale on the open market, and all steps necessary to comply with By-law 551-98 be taken;

(2) the surplus designation on the parcel of land located on the east side of Wilson Heights Boulevard between Palm Drive and Dresden Road, identified as Parcel 3 on the attached sketch, be rescinded and the parcel be placed under the jurisdiction of the Economic Development, Culture and Tourism Department for park purposes; and

(3) the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

14. DECLARATION AS SURPLUS

VACANT PARCEL OF LAND ADJOINING

33 UPWOOD AVENUE

(WARD 6 - NORTH YORK HUMBER).

Acting Commissioner of Corporate Services

(December 29, 1999)

Recommending that:

(1) the parcel of vacant land adjoining 33 Upwood Avenue, described as Block C on Registered Plan M-849, be declared surplus to the City's requirements and offered for sale to the adjoining owner, and all steps necessary to comply with By-law No. 551-1998 be taken;

(2) the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

15. INQUEST INTO THE DEATH OF KENNETH ALLEN.

City Solicitor

(December 20, 1999)

Advising that Council at its meeting on March 2, 3 and 4, 1999, adopted Clause No. 19 of Report No. 2 of The Corporate Services Committee, authorizing the City Solicitor to represent the City of Toronto and four paramedics at the Inquest into the death of Kenneth Allen; advising that the inquest took about 45 days from September to December 17, 1999; that the jury found that the primary cause of death was asphyxia due to the external application of mechanical force while Mr. Allen was in a state of cocaine toxicity; that it was apparent from the evidence that the paramedics responded quickly and treated Mr. Allen appropriately; that there were no recommendations directed to the City of Toronto or to the paramedics; and recommending that:

(1) this report be received as information; and

(2) this report be forwarded to the Community Services Committee.

16. ROLE OF STANDING COMMITTEES.

Councillor Joe Mihevc, Ward 28 - York Eglinton

(November 29, 1999)

Registering concern respecting the ability of one Standing Committee to refer, defer or table the policy recommendation of another committee without it being debated at Council which he thinks is inappropriate; advising that the Procedural By-law needs either to be clarified or amended to ensure that policy recommendations of a Standing Committee that were referred to another Committee for comment do not get derailed but are forwarded promptly to Council; and requesting that the City Clerk report to the Administration Committee clarifying the roles of Standing Committees, Community Councils and the Policy and Finance Committee with respect to making policy and financial recommendations.

17. FEEDBACK ON BILL C-10 - AN ACT TO AMEND THE

MUNICIPAL GRANTS ACT TO PROVIDE FAIR AND

EQUITABLE ADMINISTRATION OF PAYMENTS IN LIEU

OF TAXES.

Mr. Inky Mark, M.P., Opposition Heritage Critic

Dauphin - Swan River, Manitoba

(November 18, 1999)

Advising that currently, debate on Bill C-10, an act to amend the Municipal Grants Act, is underway in the House of Commons; that the purpose of this act is to provide fair and equitable administration of payments in lieu of taxes, and that although it has some merit, there are a few concerns that need to be addressed; that in order to ensure that municipalities are not kept in the dark, inviting comments to be directed back to his Ottawa office.

IN-CAMERA

18. PROPERTY DAMAGE CLAIM

ROGERS ROAD AND NAIRN AVENUE.

City Solicitor

(December 6, 1999)

Confidential report respecting Property Damage Claim at Rogers Road and Nairn Avenue.

IN-CAMERA

19. EXPROPRIATION OF ALL PROPERTY INTERESTS

AT 1560 BAYVIEW AVENUE FOR THE PURPOSE OF

ESTABLISHING A MUNICIPAL PARKING LOT

(WARD 22 - NORTH TORONTO).

President, Toronto Parking Authority

(December 20, 1999)

Confidential report respecting the Expropriation of all Property Interests at 1560 Bayview Avenue for the Purpose of Establishing a Municipal Parking Lot.

ANY OTHER MATTERS.