Frequently Asked Questions

Why is this position vacant?

Councillor Michael Ford was elected to the Legislative Assembly of Ontario at the June 2, 2022 general election. Council has officially declared the seat vacant as required by law at the regular June Council meeting.

Why is City Council filling this position by appointment?

Under the Municipal Elections Act, a by-election is prohibited after March 31 in the year of a general election. Seats can also not be left vacant if there is more than 90 days between the date of the vacancy and the date of the next general election.

City Council must also fill the vacancy within 60 days of declaring the seat vacant.

Who is eligible for appointment?

Candidates for appointment must be qualified electors in accordance with the Municipal Elections Act:

  • Resides in Toronto or is the owner or tenant of land in Toronto, or the spouse of such owner or tenant
  • Canadian citizen
  • At least 18 years old and
  • Not otherwise prohibited from holding office
  • The appointee cannot be a City employee.
  • The appointee must consent to appointment.
  • The appointee should be prepared to complete the current term of office that ends on November 14, 2022

Does a candidate have to live in Ward 1 to be appointed by Council?

  • No, candidates are not required to live in the Ward they wish to represent as long as they meet the other eligibility criteria.

Do I need to be vaccinated against COVID-19 to be appointed as City Councillor?

  • No. However, City Council has required that all Members of Council be vaccinated in order to participate in-person in any legislative meetings such as meetings of City Council, committees, or meetings of any City board. For more information, you can read City Council’s decision on this matter.

What is the timeline for this process?

  • Thursday June 9: nomination period begins, candidates can submit their Consent of Nominee forms in person at City Hall
  • Tuesday June 14: Ward 1 Information Session Presentation
  • Wednesday June 15 & Thursday June 16: the seat is declared vacant by City Council at its regular June meeting
  • Monday June 20: deadline to apply for nomination
  • Tuesday June 21: agenda for special meeting of City Council is published
  • Friday June 24: special meeting of City Council to appoint a candidate to fill the vacancy

What is the application process?

Interested individuals must complete, in person, a Consent of Nominee and Declaration of Qualification form and provide identification showing name, signature, and qualifying address within the City of Toronto. Forms must be submitted in person to the City Clerk’s Office at City Hall, 100 Queen Street West, ground floor, by 4:30 p.m. on Monday June 20, 2022.

The form can be downloaded and printed below and is also available from City Clerk’s Office staff at the address above.

Consent of Nominee Form – Ward 1 – Etobicoke North

Can candidates submit additional information to City Council as part of the application process?

In addition to the required Consent of Nominee form, candidates may provide additional information to City Council that they feel is relevant to their interest in the position, such as a resume, biography, or letter. However, this is not a requirement.

Anything which candidates submit to City Council will become a public document and will be included with the published agenda materials sent to Members of Council and it will also be available to City officials, the public, and the media. Please note that any personal information included in the document will become part of the public record.

If candidates wish to submit something to Council they may do so by emailing it to councilmeeting@toronto.ca.

Any submissions the City receives by June 20 will be included with the main Council agenda to be issued on June 21. Any submissions received after the June 20 deadline will be added to the supplementary agenda for the Council meeting. The agenda item will list any candidates who submitted additional information regarding the ward vacancy item in the minutes of the City Council meeting which are published online. Please note that any material you submit becomes a public document and part of the permanent record of the Council meeting. Candidate submissions will be published online with the agenda and can be viewed by any member of the public, including the media.  Do not submit materials that you don’t want to be made public.

Will the person appointed by Council in this process be eligible to run in the municipal election in October?

The candidate appointed by City Council to fill the vacancy is eligible to run in the municipal election in October provided they continue to meet all the necessary criteria for qualification.

What will happen at the special Council meeting on June 24th?

  • At the meeting on June 24, applicants will be given the opportunity to address City Council. The meeting will be open to the public and streamed on YouTube.
    • Speaking order will be determined by random draw.
    • Speaking time is limited to five minutes. Candidates can display materials or a video as part of their speaking time. If a candidate wishes to do this in the Council Chamber, they must bring their  own laptop or device which can connect to a projector via HDMI, DisplayPort, Mini DisplayPort or USB Type–C, or a hard copy for the overhead projector. You will display and control your own presentation material from your device. For best presentation quality, please save and play all material on your device.
    • If a candidate is participating remotely, they will be asked to share their material in Webex and will be given access to do so when it is their time to speak.
    • Each Member of Council may ask one question of each candidate.
    • Voting is by ballot. The successful candidate must receive 50 per cent plus 1 of all votes. Subsequent balloting rounds will be held, if needed. A tie is determined by draw.
  • View a recording of the Special Council Meeting to fill the vacancies for the Offices of Ward 10 & 13 on June 1, 2022

When will the candidate appointed by City Council take office, and how long will they hold office?

The candidate appointed by City Council will take office as soon as they take the declaration of office with the City Clerk, which will likely happen immediately following the conclusion of the June 24 special Council meeting. The Member will hold office until the completion of the term on November 14, 2022.

Can candidates who apply for appointment have contact with current Members of Council?

The Lobbyist Registrar advises that there is NO requirement to register as a lobbyist to have contact with Members of City Council between now and the June 24 Council meeting.

However, if applicants are already registered with the City for communications on other matters, the Lobbyist Registrar recommends that they speak with an advisor in their office before making contact at 416-338-5858.

Who can I contact for more information?

If you have any other questions, please contact the Public Appointments Secretariat at 416-397-0088 or appoint@toronto.ca.