Budgets and Expense Reports
Budgets for Councillor offices
The City Council annual operating budget provides the funding to support Councillor operations. Within the City Council operating budget, Councillors are provided with resources through several budgets:
- 2019 Constituency Services and Office Budget (per Councillor): $50,000
- For December 2018, the available budget for all Councillors is $4,166.66
- 2019 Staffing Budget (per Councillor): $482,000, excluding benefits
- For December 2018, the available staffing budget for all Councillors is $40,166.66
- Additional funding for office set-up, equipment and communication
- Additional funding for travel when representing Council
- Municipal Code Chapter 223, Remuneration for Members of Council –
- Survey results for elected officials’ compensation for 2015-2018 term of Council (Council report)
Operating budget for Mayor’s office (2018)
The Mayor’s Office has an operating budget for payroll and non-payroll expenses instead of a Constituency Services and Office Budget and a Councillor Staffing Budget.
Mayor’s Office expenses are guided by certain sections of the Constituency Services and Office Budget Policy. How the policy applies to the Mayor’s Office is detailed in section 4.2.1 of the policy.
- $2,250,971.64 (includes staffing budget)
All budgets are pro-rated in an election year.
The Constituency Services and Office Budget Policy provides for routine disclosure of Councillor expense records.
The City Clerk’s Office publishes the Mayor and Councillors’ office budget and expenses, including year-to-date expenditure details, on the City’s website within 30 days of the end of the quarter or the year-end closing date.
Supporting transaction documentation has personal information redacted (blocked) before posting, as required by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
The Mayor’s year-to-date expenses are also included in the quarterly routine disclosure. The Mayor has an annual operating budget approved by Council. Expenses disclosed relate to non-salary expenditures from this budget.
All approved expenses have been authorized by Councillors or their staff. All signatures have been redacted.
An annual report on remuneration and expenses of Members of Council and of Council appointees to agencies, boards, commissions, corporations and other special purpose bodies is provided to Council each year.
|2017||March 29, 2018||Appendices|
|2016||April 19, 2017|
|2015||April 18, 2016|
|2014||April 22, 2015|
|2013||May 6, 2014||Council Staff Travel|
|2012||April 23, 2013|
|2011||April 16, 2012|
|2010||April 20, 2011|
|2009||March 18, 2010||Appendices|
|2008||March 17, 2009||Appendices|
|2007||March 11, 2008||Appendices|
|2006||March 9, 2007||Appendices Decision Document|
|2005||July 25, 26, 27, 2006|
|2004||May 4, 2005|
|2003||May 18, 19, 20, 2004|
|2002||April 14, 15, 16, 2003|
|2001||April 16, 17, 18, 2002|
|2000||May 30, 2001|
|1999||April 11, 12, 13, 2000||Amendment|
|1998||April 13, 1999||Amendment|
|1997||Former Borough of East York|
|Former City of Etobicoke|
|Former City of North York|
|Former City of Scarborough|
|Former City of Toronto|
|Former City of York|
|Former Metropolitan Toronto|
- The Constituency Services and Office Budget Policy guides Councillors’ expenditures in performing their diverse roles and in representing their constituents.
- Reports contain expenses grouped by category and detailed invoices related to each expense.
- Expense reports are updated quarterly:
This information is from the 2014-2018 City Council Handbook, updated as needed.
Councillors are provided with a staff salary envelope. This envelope is equivalent to the top of the salary range of an Executive Assistant, an Administrative Assistant and a Constituency Assistant.
The staffing budget may increase each year according to the cost of living adjustment that is provided to City of Toronto non-union employees, as approved by City Council.
If the requirements for staff payroll exceed the staff salary budget envelope, Councillors can use their Constituency Services and Office Budget to supplement the funding required.
Councillors cannot transfer salary budget between years or use their Staffing Budget to pay for office expenses.
Benefits for Councillor staff are budgeted and accounted for separately. Mayor’s Office staff are funded from the Mayor’s annual operating budget.
Members other than the Mayor can hire full-time or part-time staff in any combination from the following five staff positions:
|Position||2018 salary||Hourly rate|
|Executive Assistant||$47,502.00 – $89,234.60||$26.10 – $49.03|
|Constituency Assistant||$39,111.80 – $73,946.60||$21.49 – $40.63|
|Administrative Assistant, Level 2||$39,111.80 – $73,946.60||$21.49 – $40.63|
|Administrative Assistant, Level 1||$29,902.60 – $56,128.80||$16.43 – $30.84|
Subject to City Council approval, the salary range may increase annually with the cost of living adjustment, if any, approved for nonunion staff.
Mayor’s Office positions and salary ranges are distinct from Councillor staff positions and salary ranges.
The Council General Expense Budget is used to fund centralized support and resources for all Members, as well as individual Councillor expenses as approved by Council, including legal fees, newsletters and more.
The Code of Conduct for Members of Council states that no Member shall accept a fee, advance, gift or personal benefit that is connected directly or indirectly with the performance of his or her duties of office unless permitted by the exceptions listed in the Code.
Two types of gifts are permitted:
- Sponsorships and donations for community events organized or run by a Member or a third party on behalf of a Member, subject to the limitations set out in the Policy on Council Member-Organized Community Events.
- Travel paid by a third party in specific circumstances.
Members must NOT accept any gifts or benefits provided by lobbyists or their clients or employers.
Policies along with donations and gifts reported by Members are listed with the Integrity Commissioner.
Councillors who fulfil an official capacity with a municipal organization of which the City is a member are reimbursed from the Council Business Travel Budget for their travel costs related to Board and Committee meetings.
Councillors hold an official capacity with a municipal organization if they have been elected or appointed to the executive, board, section executive, task force, and/or committees. The list of organizations may change from time to time.
The City is currently a member of the following municipal organizations:
- Federation of Canadian Municipalities (FCM)
- Ontario Good Roads Association (OGRA)
- The Association of Francophone Municipalities of Ontario (AFMO)
Councillors who are not board or committee members of the FCM and incur travel costs associated with attending the Annual Conference of the FCM may be reimbursed for these costs from the Council Business Travel Budget.
The Mayor or a Councillor designated by the Mayor to attend meetings and conferences of mayoral membership organizations will have the costs paid from the Council Business Travel Budget.
The Mayor is currently a member of the following mayoral organizations:
- Large Urban Mayors’ Caucus of Ontario (LUMCO)
- Mayor and Regional Chairs of Ontario (MARCO)
- The Big Cities Mayors’ Caucus (BCMC)
- The Great Lakes and St. Lawrence Cities Initiative
- C40 Cities Climate Leadership Group
- United Cities and Local Governments (UCLG)
- World Association of Major Metropolis (WAMM)
Travels using the Council Business Travel Budget are governed by the same guidelines as travel using the Constituency Services and Office Budget.
For more information on requirements for flights or other transportation, hotel bookings, per diems, claiming expenses and other guidelines, see Travel-Conferences, Seminars and Business Trips in section 5 of the Constituency Services and Office Budget Policy.
Any Member of Council who attends an out-of-province conference is required to submit a report to the City Clerk on the specific meetings and conferences attended, with confirmation as to whether they remained for each session.