Ward 25, Scarborough-Rouge Park By-Election: Mail-In Voting

Voters can choose an alternative to in-person voting for the Councillor Ward 25, Scarborough-Rouge Park by-election and can apply to vote by mail. The deadline to apply is September 4 at 4:30 p.m.
Apply to Vote by Mail

 

Applications for Mail-in Voting packages are being accepted starting Monday, August 18. The deadline to apply is September 4 at 4:30 p.m. Once your application is processed, Toronto Elections will begin mailing out packages to voters starting September 8.

Mail-in Voting packages include:

  • A declaration form that must be signed for your vote to count
  • An official ballot
  • A white ballot secrecy envelope
  • A yellow return envelope with pre-paid postage

You must return your completed Mail-in Voting package to Toronto Elections by Tuesday, September 23 at noon (12 p.m.). Return your completed package through Canada Post to arrive by September 23, or hand deliver it to a secure Mail-in Voting yellow drop box.

There will be two yellow Mail-in Voting drop box locations within Ward 25, Scarborough-Rouge Park. The drop boxes will be available starting September 15 until September 23 at noon (12 p.m.).

Important: In the event of a Canada Post service disruption, there are contingency plans in place for voters who have applied to vote by mail, including but not limited to: direct communication with applicants about the status of their Mail-In Voting package; providing additional secure drop box locations in Ward 25, Scarborough-Rouge Park; and advising voters of alternative voting options including by proxy, and in person during advance voting and on election day.

Applicants are responsible for tracking their vote by mail package by using the confirmation code that will be provided during the application process.

Find out if you are an eligible voter for the Councillor Ward 25, Scarborough-Rouge Park by-election.

Step 1: Apply

  • Apply to vote by mail from August 18 to September 4 at 4:30 p.m.
  • Apply online or contact Toronto Elections by calling 416-338-1111 (press option 5), before 4:30 p.m., on September 4.

Step 2: Vote

  • Once processed, Toronto Elections will mail out your voting package starting September 8
  • Review the list of candidates running for Councillor
  • When you decide on the candidate you want to vote for, mark your ballot by filling in the oval to the right of the candidate of your choice (only use a black or blue pen to mark your ballot)

Step 3: Return

  • Follow all instructions on the Mail-in Voting package
  • Return your completed Mail-in Voting package to Toronto Elections as soon as possible before the return deadline of Tuesday, September 23 at noon (12 p.m.)
  • There are two options to return your Mail-in Vote package:
    1. Use the pre-paid postage and deposit in any Canada Post mailbox to arrive before the September 23 deadline.
    2. Hand-deliver to one of the two yellow drop boxes available. You can deposit your completed Mail-in Voting package in any yellow drop box from September 15 to September 23 at noon (12 p.m.).

To make sure your marked ballot is counted, you must:

  1. Sign and detach the Declaration Form. Your vote will NOT be counted if you don’t sign the Declaration Form.
  2. (if required) Place a photocopy of your identification in the yellow Election Return Envelope (do not seal yellow envelope).
  3. Place the signed and detached Declaration Form into the yellow Election Return Envelope (do not seal yellow envelope).
  4. Mark the ballot to vote and place it into the white Ballot Secrecy Envelope (seal the white ballot secrecy envelope).
  5. Place the sealed white Ballot Secrecy Envelope into the yellow Election Return Envelope (seal the yellow election return envelope).

Toronto Elections must receive the completed Mail-in Voting package with required materials by Tuesday, September 23, 2025 at noon (12 p.m.), by mail via a Canada Post mailbox, or between September 15 and September 23 at noon hand deliver it to a yellow Mail-in Voting drop box.

Your completed Mail-in Voting package with required materials must be received by Toronto Elections no later than noon (12 p.m.) local time on Tuesday, September 23. Packages received after that time will not be counted.

You can return your yellow return envelope through Canada Post mail with pre-paid postage or hand deliver it to a secure yellow drop box. There will be two drop box locations within Ward 25 Scarborough-Rouge Park.

To track your package, use the confirmation code you received by email after completing your application online. You can view the date your request is processed, the package is mailed and Toronto Elections receives your completed package.

You cannot return your completed Mail-in Voting package to a voting place.

Mail-in Voting packages will include:

  1. A declaration form that must be signed for your vote to count
  2. An official ballot
  3. A white ballot secrecy envelope
  4. A yellow return envelope with pre-paid postage

When applying for Mail-in Voting, you may be required to upload identification if you are adding yourself or revising your information on the voters’ list.

One piece of identification showing your name and qualifying Toronto (Ward 25, Scarborough-Rouge Park) address is needed when you vote.

View the full list of acceptable identification.

There are two yellow Mail-in Voting drop box locations within Ward 25 Scarborough-Rouge Park.

Completed Mail-in Voting packages can be deposited into either drop box between September 15 and before noon (12 p.m.) on September 23.

The drop box locations are:

Heron Park Community Centre, 292 Manse Rd

  • Monday – Friday 9 a.m. to 10 p.m.
  • Saturday and Sunday from 8 a.m. – 10 p.m.

Malvern Recreation Centre, 30 Sewells Rd

  • Monday – Friday 9 a.m. – 9 p.m.
  • Saturday 9 a.m. – 8:30 p.m.
  • Sunday 9 a.m. – 5 p.m.

Drop box locations will be emptied daily and monitored by CCTV until September 23 at noon (12 p.m.).

Use the confirmation code you received by email after completing your application online. You can view the date your request is processed, the package is mailed and Toronto Elections receives your completed package.

If you don’t receive your package, but tracking shows a date that it was sent or returned, please notify Toronto Elections immediately. Call 416-338-1111 and press option 5.

Once your application is processed, Toronto Elections will mail your package through Canada Post regular postage beginning September 8. Canada Post international mailing standards indicate 5 to 7 business days for delivery.

You are responsible for mailing your completed Mail-in Voting package with marked ballot and must pay for the return postage. Toronto Elections will not accept return packages and ballots via email. Toronto Elections will need to receive your return package by our return deadline of Tuesday, September 23 at noon (12 p.m.) for your vote to be counted.

Another option available to eligible international electors is to vote by proxy, where you may appoint another eligible elector to vote on your behalf by completing and submitting a Voting Proxy Appointment form.

To learn more, contact VoterRegistration@toronto.ca.

If you require assistance with the online application process, completing the package and marking your ballot or mailing your completed Mail-in Voting package, call 416-338-1111 and press option 5 to discuss accessibility options.

You are encouraged to seek assistance from a family member, care giver or designate, but a candidate running in the 2025 By-election for Councillor, Ward 25 Scarborough-Rouge Park cannot provide assistance.

To request a braille package, call 416-338-1111 and press option 5 to speak with Mail-in Voting staff.

Starting September 8, approved braille Mail-in Voting packages will be mailed out through Canada Post in a large bubble envelope that has a braille embossed label with the word “election” on it. Additional resources and instructions will be sent by email when the package is mailed out. Braille package components will include:

  1. A declaration/instruction form in braille and print to be signed and returned.
  2. A braille overlay template for marking your official ballot.
  3. An official ballot.
  4. An official candidate list in braille and print that matches your official ballot and overlay template.
  5. A ballot secrecy envelope with a braille embossed identifying label.
  6. A yellow return envelope with pre-paid postage and braille embossed identifying label.

To request a replacement package, call 416-338-1111 and press option 5 to speak with Mail-in Voting staff.