The City Clerk enacted emergency powers under Section 53 of the Municipal Elections Act, 1996 to implement Mail-in Voting for the 2021 By-election for Councillor Ward 22 Scarborough-Agincourt. The City Clerk notified Council of the use of these emergency powers in the staff report, that was considered at its meeting on October 21, 2020.

 

Mail-in Voting was implemented as a safe and secure option to in-person voting for the January 15, 2021 By-election – Councillor Ward 22 Scarborough-Agincourt. Eligible voters were able to request to vote by mail beginning December 2, 2020 through an online application.  The following information is available as reference only.

The following is information that appeared before the online application was available (October 29 – December 2):

Be prepared and make applying easy – add your name to the voters’ list. From October 29 to  November 23 you can check, change or add your name to the voters’ list by using Voterlookup.ca

As soon as the Mail-in Voting application is available on December 2, you will be able to:

    • Check or confirm that your name appears on the voters’ list. If it doesn’t’ appear you can add it.  (For electors required to upload ID “how-to tips” were available).
    • Apply to vote by mail until December 22, 2020.
    • Receive your Mail-in Voting package and mark your ballot using the instructions provided; sign your declaration and include any required information as indicated in your package.
    • Return the Mail-in Voting package immediately. Your package must be received by 6 p.m. on January 15, 2021, by mail, using the pre-paid return envelope or at a drop-box location.

The following is information that appeared when the application process began (December 2 – January 15):

Mail-in Voting is now available as a safe and secure option to in-person voting. Eligible voters can apply until 4 p.m. on January 4.

Step 1:

Before you can apply to Vote By Mail, you must check your voter information. We require you to validate your name, address and birth date to confirm your information as it appears on the voters’ list. This is done through the online application.

Step 2:

Upon approval of your application, you will be sent a Mail-in Voting package which includes:

    • A declaration form that MUST be signed in order for your vote to count
    • An official Ballot for the Councillor Ward 22 Scarborough-Agincourt By-election
    • A Ballot Secrecy Envelope
    • A Yellow Return Envelope with pre-paid postage

Step 3:

Once you have received your Mail-in Voting package, you must complete the following steps in order for you vote to count:

    • Sign the Declaration Form, and insert into the Yellow Return Envelope
    • Mark the Ballot, and put your marked Ballot into the Secrecy Envelope
    • Insert the sealed Secrecy Envelope into the Yellow Return Envelope
    • Return the Yellow Return Envelope, either by mail using the pre-paid envelope or hand deliver to one of the two drop-box locations beginning January 8:
      • Stephen Leacock Seniors Community Centre
        2520 Birchmount Road, Toronto
        OR
      • L’Amoreaux Community Recreation Centre
        2000 McNicoll Avenue, Toronto

All required return documents from your Mail-in Voting package, including your marked ballot and signed declaration, must be received by no later than 6 p.m. on January 15, 2021.

If you have applied to vote by mail and your application has been approved, you will be sent a Mail-in Voting package. We will be mailing out the packages in three phases:

    • Applications that have been received and approved by December 16 will be mailed out on December 18.
    • Applications that have been received and approved between December 17 and 4 p.m. on December 22, will be mailed out on December 23.
    • Applications that have been received and approved by January 4, 2021, will be mailed out on January 5, 2021.

Additionally, electors were able to check the status of their Mail-in Voting Application process using their unique confirmation code through the online portal. Status heading included:

    • Submitted – the date that the Mai-in Voting application was submitted by the elector
    • Approved – the date that the application was approved by Toronto Elections
    • Mailed – the date that the Mail-in Voting package was mailed to the elector
    • Received – the date that the Mail-in Voting package was received by Toronto Elections