Candidates who did not file a financial statement or exceeded their expense limit in the 2018 municipal election are considered to be in default of the Municipal Elections Act, 1996 (the Act). Candidates who are in default of the Act are ineligible to run or be appointed to municipal office until after the next general election has taken place.  For the full list see the Candidates in Default section below.

Candidates and registered third party advertisers who did not file a financial statement or exceeded their expense limit in the 2018 municipal election are considered to be in default of the Municipal Elections Act, 1996 (the Act).

Due to the changes to the City of Toronto ward structure that occurred during the 2018 municipal election period, those in default of the Act appear on two lists:

 Candidates who are in default of the Act are ineligible to run or be appointed to municipal office until after the next general election has taken place. Registered third party advertisers who are in default are ineligible to register as a third party advertisers until after the next general election.

To run for councillor, on the day the nomination paper is filed, a person must be:

  • a Canadian citizen
  • at least 18 years of age
  • a resident of the City of Toronto, or
  • an owner or tenant of land in the City of Toronto, or the spouse of the owner or tenant
  • not legally prohibited from voting
  • not disqualified by any legislation from holding municipal office

Who cannot be a council candidate

The following people are disqualified from being elected as a member of council, or from holding office as a member of council:

  • a judge of any court
  • a member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination
  • a candidate who failed to file the necessary financial statement in the last municipal election or by-election

City of Toronto employees

  • Employees of the City of Toronto who wish to run for mayor or councillor must take an unpaid leave of absence before filing a nomination paper.
  • The employee must provide a copy of the documentation showing that they have taken the leave of absence and the effective date.

To run for any of the four school boards on the day the Nomination Paper is filed, a person must be:

  • a Canadian citizen
  • at least 18 years of age
  • a resident in the area of jurisdiction* of the board
  • not legally prohibited from voting
  • not disqualified by any legislation from holding municipal office

Who cannot be a school board trustee candidate

The following people are disqualified from being elected as a school board trustee, or from holding office on any school board:

  • a clerk, treasurer, deputy-clerk or deputy-treasurer of any municipality within the area of jurisdiction of the school board except those on an unpaid leave of absence
  • a member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination
  • a candidate who failed to file the necessary financial statement in the last municipal election or by-election

School board employees

  • Employees of any school board (including supply teachers) are disqualified from being elected as school board trustee or from holding office on any school board, except during a leave of absence.
  • The employee must be on a leave of absence before filing their nomination paper.
  • They must provide the Clerk with documentation showing that they have taken the leave of absence and the effective date.

Types of school boards

*Areas of jurisdiction

If you wish to run for school board trustee, you must live in the jurisdiction. For the Toronto District School Board and the Toronto Catholic District School Board the area of jurisdiction is the City of Toronto boundaries.

Conseil scolaire Viamonde and Conseil scolaire catholique MonAvenir school boundaries expand beyond the City of Toronto boundaries. Even though the boundaries go beyond the City of Toronto, if you wish to run in the Toronto wards, you must file your nomination paper with the City of Toronto.

2018 Municipal Election School Board District Wards Quick Reference Chart

Candidates filing a nomination must present acceptable identification showing name, qualifying Toronto address and signature.  This can be one piece of ID or a combination of two pieces of ID.

One piece of ID showing name, qualifying Toronto address and signature:

  • Ontario driver’s licence
  • Ontario Health Card (photo card with address)
  • Ontario motor vehicle permit (plate portion)
  • Cancelled personalized cheque
  • Mortgage, lease or rental agreement
  • Insurance policy
  • Loan or financial agreement with a financial institution
  • Document issued or certified by a court in Ontario
  • Any other document from the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government
  • Any document from a Band Council in Ontario established under the Indian Act (Canada)

OR

Two pieces of ID:

First piece of ID showing name and signature:

  • Ontario driver’s licence
  • Ontario Health Card
  • Ontario motor vehicle permit (plate portion)
  • Canadian passport
  • Certificate of Canadian Citizenship
  • Certificate of Indian Status
  • Veterans Affairs Canada Health Card
  • Social Insurance Number Card
  • Old Age Security Card
  • Credit card
  • Debit card
  • Employee Identification card
  • Student Identification card issued by a post-secondary institution
  • Union Identification card or professional licence card
  • Cancelled personalized cheque
  • Mortgage, lease or rental agreement for property in Ontario
  • Insurance policy
  • Document issued or certified by a court in Ontario
  • Any other document issued by the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government
  • Any document from a Band Council in Ontario established under the Indian Act (Canada)

Second piece of ID showing name and qualifying Toronto address:

  • Ontario motor vehicle permit (vehicle portion)
  • Income tax assessment notice
  • Child Tax Benefit Statement
  • Statement of Employment Insurance Benefits Paid T4E
  • Statement of Old Age Security T4A (OAS)
  • Statement of Canada Pension Plan Benefits T4A (P)
  • Canada Pension Plan Statement of Contributions
  • Statement of Direct Deposit for Ontario Works
  • Statement of Direct Deposit for Ontario Disability Support Program
  • Workplace Safety and Insurance Board Statement of Benefits T5007
  • Property tax assessment
  • Insurance statement
  • Mortgage, lease or rental statement for property in Ontario
  • Credit card, bank account, RRSP, RRIF, RHOSP or T5 statement
  • CNIB Card or a card from another registered charitable organization which provides services to persons with disabilities
  • Hospital card or record
  • Document showing campus residence issued by the office or officials responsible for student residence at a post-secondary institution
  • Utility bill for hydro, water, gas, telephone or cable TV or a bill from a  public utilities commission
  • Cheque stub, T4 or pay receipt issued by an employer
  • Transcript or report card from a post-secondary school
  • Document issued or certified by a court in Ontario
  • Any other document issued by the government of Canada, Ontario or a municipality in Ontario or from an agency of such a government
  • Any document from a Band Council in Ontario established under the Indian Act (Canada)

 

Nominations must be filed in person at Election Services, 100 Queen Street West, 1st floor north as original signatures are required. To file a nomination, you must provide:

  • Nomination Paper
  • at least 25 declaration of endorsements (councillor candidates only)
  • current acceptable identification
  • nomination filing fee (paid by cash, credit or debit card, certified cheque or money order, payable to ‘Treasurer, City of Toronto’)
    • The filing fee is $100 for candidates running for Councillor or School Board Trustee
    • Nomination fees are refunded to candidates once they file the required financial statement

If an agent is filing a nomination on your behalf, the agent must provide the above documents as well as their own identification.

Candidates that filed a nomination for councillor or school board trustee on or before July 27 who wish to continue as a candidate under the 25-ward model must file a Change of Ward Notification form by 4:30 p.m. on September 21.

Candidates for councillor and trustee who have already submitted a Change of Ward Notification form to run under the 25-ward model do not need to submit this form again.

The Change of Ward form must be filed in-person or by an agent at Election Services at City Hall (100 Queen St West, 1st floor north) or 89 Northline Rd.

  • Identification showing name and qualifying address must be presented at the time of filing (if an agent is filing, they must bring a copy of your ID as well as their own).
  • There is no additional filing fee.
  • Any money raised or spent under your current campaign is carried over
  • A new preliminary expense limit will be provided.

Candidates that filed a nomination for councillor or school board trustee on or before July 27 and who do not file the Change of Ward Notification form before 4:30 p.m. on September 21, 2018 will be deemed to have withdrawn from the election and will not appear on the ballot.

If you decide you no longer wish to run in the 2018 municipal election, you must:

  • file the Withdrawal of Nomination form in person
  • provide identification
  • file a financial statement by the deadline date

If, after filing a nomination for an office on Council or any of the school boards, you wish to run for a different office, you must:

  • file the Withdrawal of Nomination for the old office
  • at the same time, file a Nomination Paper for the new office*
  • pay the nomination filing fee for the new office

*For councillor candidates, you are not required to submit additional declaration of endorsements – the ones you submitted for the first office are transferred to the second office.

Campaign finances

  • The two offices (campaigns) are separate and contributions and expenses cannot be transferred from one to the other.
  • If you plan to incur expenses or accept contributions, you must open a separate bank account for each campaign.
  • A contributor’s total contribution cannot exceed $1,200 for both campaigns for councillor or school board trustee candidates.

Financial statement

You will be required to file a financial statement for each campaign.

  • The withdrawn campaign will show all financial activity from the day the nomination paper is filed until the day the withdrawal is filed.
  • The current campaign will show all financial activity from the day the nomination paper is filed until the end of the campaign period.

City Council

School boards