Health Care Providers may order COVID-19 vaccines based on the following eligibility criteria. If you fit the criteria for this program, please complete the steps below to enroll in the COVID-19 Vaccine Immunization Program before proceeding to order vaccines.
Enroll in the COVID-19 Vaccine Immunization Program
Step One:
Health Care Providers (including physicians and nurse practitioners) that wish to order COVID-19 vaccines need to first enroll into the COVID-19 Vaccine Immunization Program before proceeding to order online. There are separate enrollment forms for Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings (including Complex Continuing Care, Transitional Care Units and others).
Enrollment for Health Care Providers Enrollment for LTC/RH/Other Eligible Congregrate Settings
Step Two:
After successful enrollment, TPH will contact health care providers directly with online ordering instructions.
General Criteria:
- Health Care Providers:
- I am a Health Care Provider (including physicians and nurse practitioners) working in Toronto.
- My practice has a valid Ontario Government Pharmaceutical and Medical Supply Services (OGPMSS) client number.
- My practice is registered to store publically funded vaccines. All vaccines ordered will be given free of charge to eligible Ontario clients.
- LTC/RH and Other Eligible Congregate Settings:
- The site/facility is a Long-Term Care Home/Retirement Home or other eligible Congregate Setting in Toronto.
- The site/facility is registered with the Ontario Government Pharmacy to receive publicly funded vaccines and has a valid OGPMSS Client Number.
- The site/facility is registered to store publically funded vaccines. All vaccines ordered will be given free of charge to eligible Ontario clients.
Vaccine Storage and Handling Criteria:
- Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
- The site/facility is compliant with the Ontario Ministry of Health Vaccine Storage and Handling Guidelines:
- Vaccine refrigerator maintains temperatures between +2℃ to +8℃
- Vaccine refrigerator temperatures are monitored twice daily and documented
- Vaccine refrigerators have passed inspection by Toronto Public Health within the last 12 months
- Once the site/facility has received the COVID-19 vaccines from the distributor, the site/facility is responsible for the storage and handling of the COVID-19 vaccine, as per the Ontario Ministry of Health COVID-19: Vaccine Storage and Handling Guidelines.
- The site/facility will maintain a strict inventory of the vaccine, including doses received, unused, spoiled, expired and wasted.
- The site/facility will keep the vaccines in a secure location.
COVaxON Criteria:
- Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
- The staff at the site/facility who will be administering COVID-19 vaccines have a COVaxON account where Toronto Public Health is the Authorizing Organization to document COVID-19 Vaccine administration. Staff have completed required COVaxON training.
- All authorized COVaxON users at the site/facility will have read and agreed to comply with the COVaxON Acceptable Use Policy.
- All authorized COVaxON users at the site/facility will document vaccine administration on COVaxON within 48 hours of administering.
- All authorized COVaxON users at the site/facility will report extra doses and wastage events in COVaxON within 48 hours of occurrence.
- The site/facility will promptly report any breach or suspected breach of privacy to Toronto Public Health at COVIDVaccineOrder@toronto.ca.
- The site/facility will not resell, distribute, damage, or provide unnecessary access to COVaxON.
If you do not have a COVaxON account with Toronto Public Health as the Authorizing Organization or have not completed training:
- Health Care Providers (physicians and nurse practitioners only): please contact Ontario MD.
- Long-Term Care/Retirement Homes/other eligible Congregate Settings: please contact LTCRVaccine@toronto.ca.
Clinical Criteria:
- Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
- At the time of vaccine administration, the site/facility will have obtained and documented informed consent for all individuals who will be receiving the vaccine.
- At the time of vaccine administration, the site/facility will ensure that only personnel who are legally authorized to administer vaccines, administer the COVID-19 vaccine.
- The site/facility has plans in place to monitor recipients of the vaccine for adverse reactions, as per Ministry requirements.
- The site/facility will report any adverse events using the Report of Adverse Events Following Immunization (AEFI) form and fax the completed form to 416-696-3492 or email to AEFI@toronto.ca.
- LTC/RH/other eligible Congregate Settings:
- At the time of vaccine administration, the site/facility will have established the appropriate medical directive(s) to administer the vaccine.
Vaccine Administration Criteria:
- Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
- The site/facility will ensure that the vaccine is administered in accordance with all applicable laws, Ministry of Health directions and guidelines.
- The site/facility has reviewed the manufacturer’s instructions for administering the vaccine.
- Doses will be administered according to the Ontario Ministry of Health recommendations.
- Once the vaccine has arrived on site, the site/facility will administer all doses of the vaccine within the manufacturer’s required time frame.
- To prevent vaccine wastage, the site/facility will only request a 1-2 week vaccine supply per order.
- To prevent vaccine wastage, the site/facility has a plan to use up vaccine orders within its’ post-thaw viability period.
Resources:
Community COVID-19 Vaccine Program Email Update Archive
TPH provides COVID-19 vaccine updates to enrolled providers by email. Newly enrolled providers can view the program Welcome Package to get up to date on current COVID-19 vaccine information, or view an archive of email notifications COVID-19 vaccine providers have received, below.
- September 2022
- August 2022
- July 2022
- June 2022
- April 2022
Toronto Public Health provides free hepatitis B, meningococcal, and human papillomavirus vaccinations to students in grades 7 to 12. For eligible students who have not received a full vaccine series of these vaccines, Toronto Public Health will release the vaccines to physicians based on the following criteria:
Hepatitis B Vaccine
- Grade 7 to 12 students who have not already received or completed their vaccine series
Human Papillomavirus-9 Vaccine
- Grade 7 to 12 students who have not already received or completed their vaccine series
- Females born in 2002 and 2003
- Males up to 26 years, who identify as having sex with men
Please include the student’s first and last name, plus their date of birth. Males born outside of the listed birth years are not eligible for the free HPV-9 vaccine. The HPV vaccine can be purchased privately. Youth, ages 15 years and older need three doses with minimum spacing of zero, two and six months.
Meningococcal-quadrivalent
- Grade 7 -12 students who did not already received their vaccine
Order Vaccines for the School-Based Immunization Program
Health care providers that fit the eligibility criteria may order vaccines for the school-based immunization program through the Online Vaccine Order Form
Online Vaccine Order Form
Hepatitis A vaccine
- individuals with chronic liver disease, including hepatitis B and C
- individuals who use injection drugs
- men who have sex with men (MSM)
Hepatitis B vaccine
- infants born to hepatitis B carrier mothers
- children under seven years of age, whose families have emigrated from countries with a high prevalence of hepatitis B or may be exposed to hep B carriers through their extended families
- household and sexual contacts of chronic carriers and acute cases
- individuals with a history of a sexually transmitted infection; multiple sex partners or MSMs
- individuals with chronic liver disease, including hepatitis C
- individuals who use injection drugs
- individuals awaiting liver transplants (Only second and third doses are publicly funded.)
- individuals with a needle-stick injury, in a non-health care setting
- individuals on renal dialysis or persons with diseases requiring frequent receipt of blood products, such as haemophilia. (Only second and third doses are publicly funded.)
Meningococcal Conjugated A, C, Y, W-135 vaccine
Individuals, nine months of age and older with:
- functional or anatomic asplena
- complement, properdin, factor D deficiency or primary antibody deficiencies
- pre/post cochlear implant recipients
- Human immunodeficiency viruses (HIV) or acquired complement deficiency
Menactra®/Menveo® is licensed up to age 55; its use for ages 56 and older is off label but recommended since the Meningococcal Polysaccharide ACYW-135 (Menomune®) is no longer available.
Multicomponent Meningococcal B (4CMenB) vaccine
Individuals, two months to 17 years with:
- functional or anatomic asplenia
- complement, properdin, factor D or primary antibody deficiencies
- pre/post Cochlear implant recipients
- HIV or acquired complement deficiencies (e.g., receiving eculizumab)
Human papillomavirus vaccine
- individuals, up to 26 years of age who self-identify as MSM (gay, bisexual or transgender).
Order Vaccines for High-Risk Clients
Health care providers that fit the eligibility criteria may order vaccines for high-risk clients through the Online Vaccine Order Form.
Online Vaccine Order Form
