Eligibility Criteria for Ordering Vaccine from Toronto Public Health
Health care providers can order some provincially funded vaccines for their clients via Toronto Public Health (TPH). Please read the eligibility criteria below before placing an order.
Health Care Providers may order COVID-19 vaccines based on the following eligibility criteria. If you fit the criteria for this program, please complete the steps below to enroll in the COVID-19 Vaccine Immunization Program before proceeding to order vaccines.
Enroll in the COVID-19 Vaccine Immunization Program
Step One:
Health Care Providers (including physicians and nurse practitioners) that wish to order COVID-19 vaccines need to first enroll into the COVID-19 Vaccine Immunization Program before proceeding to order online. There are separate enrollment forms for Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings (including Complex Continuing Care, Transitional Care Units and others).
The site/facility will maintain a strict inventory of the vaccine, including doses received, unused, spoiled, expired and wasted.
The site/facility will keep the vaccines in a secure location.
COVaxON Criteria:
Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
The staff at the site/facility who will be administering COVID-19 vaccines have a COVaxON account where Toronto Public Health is the Authorizing Organization to document COVID-19 Vaccine administration. Staff have completed required COVaxON training.
All authorized COVaxON users at the site/facility will have read and agreed to comply with the COVaxON Acceptable Use Policy.
All authorized COVaxON users at the site/facility will document vaccine administration on COVaxON within 48 hours of administering.
All authorized COVaxON users at the site/facility will report extra doses and wastage events in COVaxON within 48 hours of occurrence.
The site/facility will promptly report any breach or suspected breach of privacy to Toronto Public Health at COVIDVaccineOrder@toronto.ca.
The site/facility will not resell, distribute, damage, or provide unnecessary access to COVaxON.
If you do not have a COVaxON account with Toronto Public Health as the Authorizing Organization or have not completed training:
Health Care Providers (physicians and nurse practitioners only): please contact Ontario MD.
Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
At the time of vaccine administration, the site/facility will have obtained and documented informed consent for all individuals who will be receiving the vaccine.
At the time of vaccine administration, the site/facility will ensure that only personnel who are legally authorized to administer vaccines, administer the COVID-19 vaccine.
The site/facility has plans in place to monitor recipients of the vaccine for adverse reactions, as per Ministry requirements.
The site/facility will report any adverse events using the Report of Adverse Events Following Immunization (AEFI) form and fax the completed form to 416-696-3492 or email to AEFI@toronto.ca.
LTC/RH/other eligible Congregate Settings:
At the time of vaccine administration, the site/facility will have established the appropriate medical directive(s) to administer the vaccine.
Vaccine Administration Criteria:
Both Health Care Providers and Long-Term Care/Retirement Homes/other eligible Congregate Settings:
The site/facility will ensure that the vaccine is administered in accordance with all applicable laws, Ministry of Health directions and guidelines.
The site/facility has reviewed the manufacturer’s instructions for administering the vaccine.
Toronto Public Health provides free hepatitis B, meningococcal, and human papillomavirus vaccinations to students in grades 7 to 12. For eligible students who have not received a full vaccine series of these vaccines, Toronto Public Health will release the vaccines to physicians based on the following criteria:
Hepatitis B Vaccine
Grade 7 to 12 students who have not already received or completed their vaccine series
Human Papillomavirus-9 Vaccine
Grade 7 to 12 students who have not already received or completed their vaccine series
Females born in 2002 and 2003
Males up to 26 years, who identify as having sex with men
Please include the student’s first and last name, plus their date of birth. Males born outside of the listed birth years are not eligible for the free HPV-9 vaccine. The HPV vaccine can be purchased privately. Youth, ages 15 years and older need three doses with minimum spacing of zero, two and six months.
Meningococcal-quadrivalent
Grade 7 -12 students who did not already received their vaccine
Order Vaccines for the School-Based Immunization Program
Health care providers that fit the eligibility criteria may order vaccines for the school-based immunization program through the Online Vaccine Order Form
individuals with chronic liver disease, including hepatitis B and C
individuals who use injection drugs
men who have sex with men (MSM)
Hepatitis B vaccine
infants born to hepatitis B carrier mothers
children under seven years of age, whose families have emigrated from countries with a high prevalence of hepatitis B or may be exposed to hep B carriers through their extended families
household and sexual contacts of chronic carriers and acute cases
individuals with a history of a sexually transmitted infection; multiple sex partners or MSMs
individuals with chronic liver disease, including hepatitis C
individuals who use injection drugs
individuals awaiting liver transplants (Only second and third doses are publicly funded.)
individuals with a needle-stick injury, in a non-health care setting
individuals on renal dialysis or persons with diseases requiring frequent receipt of blood products, such as haemophilia. (Only second and third doses are publicly funded.)
Meningococcal Conjugated A, C, Y, W-135 vaccine
Individuals, nine months of age and older with:
functional or anatomic asplena
complement, properdin, factor D deficiency or primary antibody deficiencies
pre/post cochlear implant recipients
Human immunodeficiency viruses (HIV) or acquired complement deficiency
Menactra®/Menveo® is licensed up to age 55; its use for ages 56 and older is off label but recommended since the Meningococcal Polysaccharide ACYW-135 (Menomune®) is no longer available.
Multicomponent Meningococcal B (4CMenB) vaccine
Individuals, two months to 17 years with:
functional or anatomic asplenia
complement, properdin, factor D or primary antibody deficiencies
pre/post Cochlear implant recipients
HIV or acquired complement deficiencies (e.g., receiving eculizumab)
Human papillomavirus vaccine
individuals, up to 26 years of age who self-identify as MSM (gay, bisexual or transgender).
Order Vaccines for High-Risk Clients
Health care providers that fit the eligibility criteria may order vaccines for high-risk clients through the Online Vaccine Order Form.
General Vaccines – Order Via Ontario Government Pharmaceutical and Medical Supply Services (OGPMSS)
For Toronto health care providers, use the Ministry form: Requisition for Biological Supplies to order routine vaccines, immunization cards and other supplies. Then fax directly to OGPMSS.
