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To all City of Toronto Vendors:
The Purchasing & Materials Management Division (PMMD) is continuously working on improving the services provided to the vendor community on our Online Call Document System and has now developed and implemented new functionality for the Posting of Awards. Phase I of this new initiative will allow us to summarize and publish the results of all formal competitive call awards, including Request for Quotation (RFQ), Request for Proposal (RFP), and Tender call documents processed by the Purchasing and Materials Management Division for the City of Toronto divisions.
The posting of awards will allow vendors to see the successful bidder's information and contract amount for each contract awarded. Multiple awards on the same formal competitive call will show the individual awarded contracts and values for each successful bidder.
This new functionality will go live effective Tuesday, June 5, 2012.
Phase II of this initiative is underway and will include the posting of all Sole Source Non-Competitive Procurement Awards processed by PMMD. It is expected to be implemented later in 2012.
Visit the Awarded Contracts webpage to view this new service.
For questions or technical problems, please contact our Customer Service staff at 416-392-7353 or citybids@toronto.ca, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
Supplier Scorecard
Your feedback is important to us. To ensure we are providing the best possible service and meeting the needs of our suppliers, please complete the short survey.
Electronic Invoicing
Vendors can submit their invoices to the City of Toronto electronically via email. Invoices must include all of the City's invoice requirements and must be submitted in PDF or TIFF format. Invoices submitted in text or Microsoft Word format will be returned to the sender. Invoices can be emailed to apinvoice@toronto.ca.
Viewing Copy of Call Documents
Effective November 16th, 2011, all call documents issued and posted by the City of Toronto on the Online Call Document System will be available as a full viewing copy PDF for vendors to view before purchase.
Call Documents that are only available for purchase at City Hall, e.g. those that include blueprint drawings, will continue to be available for viewing in hard copy prior to purchase on the 19th Floor, West Tower, City Hall.
For any additional information, please contact our customer support line at 416-392-7353, or email us at citybids@toronto.ca.
Vendor Registration System
The Purchasing & Materials Management Division has developed a Vendor Registration System as part of the existing Online Call Document System. Effective Monday, June 13, 2011, vendors will be able to register their information in the database in order to receive automatic notification of new business opportunities available on the document system as posted. Click here to register.
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