The following forms were adopted by the Toronto Local Appeal Body on May 3, 2017.

Forms may be completed by the appellant, applicant, party, participant or an authorized representative.

Completed forms must be submitted electronically, in PDF format, to tlab@toronto.ca.

For instructions on how to apply your digital signature, please proceed to this instructional video.

Please note:  The fillable versions are compatible with Microsoft’s Internet Explorer only.

For all other browsers (Firefox, Chrome, Safari, etc), we recommend that you:

  1. Download and save the form onto your local drive.
  2. Locate and open the form on your local drive.

This will ensure that your fillable form is fully functional.

To appeal a decision of the Committee of Adjustment, you must complete the Notice of Form 1 – Notice of Appeal (Fillable) and submit the form in digital PDF format on an USB, CD or DVD to the Manager  & Deputy Secretary Treasurer of the Committee of Adjustment.

This is the only form which must be submitted on USB, CD or DVD.

Please note:  At the time of filing your appeal, include your filing fee, paid by cash, certified cheque or money order payable to City of Toronto.

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The Notice of Hearing Form 2 is issued by the Toronto Local Appeal Body and served by email on the appellant, the City of Toronto, the applicant and any interested parties identified in the Committee of Adjustment hearing. The Notice of Hearing Form 2 will be sent to individuals without an email address via regular mail.

If you are the applicant and plan to make revisions or modifications to your original application, you must let TLAB know by filing an Applicant Disclosure (Form 3) along with any supporting documents by email to tlab@toronto.ca no later than 15 days after the Notice of Hearing is issued.  The due date for filing Applicant Disclosure is listed on the Notice of Hearing.

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All individuals and organizations that wish to be a party or a participant in a hearing must file a completed Notice of Intention (Election) to be a Party or Participant Form 4 by email to tlab@toronto.ca within 20 days of the Notice of Hearing being issued.  You can find the due date for filing this form on the Notice of Hearing.

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If you are a party or participant in a proceeding and choose to be represented by an authorized agent, you must file a completed Authorized Representative Form 5 by email to tlab@toronto.ca. If authorization changes, the TLAB and all other parties must be notified through the service and filing of a new Form 5.   All correspondence, service of notices and service of documents will be to the Authorized Representative only.

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If you hire expert witnesses to give evidence about technical questions at the hearing, the witness will have to prepare an Acknowledgement of Expert’s Duty (Form 6) and an Expert’s Witness Statement (Form 14). You will have to send the other parties or their representative’s copies of the Expert’s Witness Statement and Acknowledgement of Expert’s Duty at least 45 days after the Notice of Hearing is issued. This date is listed on the Notice of Hearing.   You must also file the completed forms and material via email to tlab@toronto.ca.

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If you want to submit a motion you should make your intention known to the TLAB as soon as possible. The first step is to contact the TLAB office to receive a date, time and location for your motion. Once you receive a date from the TLAB, complete a Notice of Motion form and a sworn statement (an Affidavit Form 10) outlining your reasons; the grounds for the request; any documents supporting the request.  You must send the Notice of Motion Form 7, Affidavit Form 10 and any electronic copies of documents that will be used to support the motion by email to tlab@toronto.ca and to all other parties. This must be done no later than 46 days before the hearing date – this date will appear on the Notice of Hearing.

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A party can respond to a Notice of Motion. The responding party must deliver a Notice of Response to Motion Form 8 via email to tlab@toronto.ca and all parties at least seven days before the motion date.

The Notice of Response to Motion should include a reference to any rules or laws to be relied upon; list any attached documents to be used in the response and be accompanied by an Affidavit Form 10 setting out a brief and clear statement of the facts relied upon.

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You can reply to a response to a motion by serving your Notice of Reply to Response to Motion Form 9 by email to tlab@toronto.ca and all other parties. The reply should only include new issues, facts and documents raised in the notice of response and state your reply including any additional documents. Your reply must also be accompanied by an Affidavit Form 10 setting out a brief statement of facts relied upon.

Your reply to a response must be filed no later than 4 days before the motion date.

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Affidavit (Form 10) is used to set out a brief and clear statement of the facts relied upon.  Evidence in a written hearing must be by Affidavit.  This form must be completed with all motion forms and be served with other documents, forms and notices by email to tlab@toronto.ca and all other parties.

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If you want a person to give evidence who would not otherwise be at your hearing, you may ask the TLAB to issue a summons ordering him or her to attend.  You should do this as soon as possible as the summons, if issued, will have to be served on the witness at least 30 days before the hearing date.  To request a summons, send a completed Request for Summons Form 11 to tlab@toronto.ca.

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Parties are required to provide a copy of all the documents and witness statements they wish to present as evidence at the hearing. Any witness statements must be submitted using the Witness Statement Form 12 within 45 days of the Notice of Hearing being issued – this date will appear on the Notice of Hearing.

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Participants are required to provide a short written outline of their intended evidence along with a list of every document they wish to rely on or produce at the hearing. Participant statements must be submitted using the Participant Statement Form 13 within 45 days of the Notice of Hearing being issued – this date will appear on the Notice of Hearing.

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If you hire expert witnesses to give evidence about technical questions at the hearing, the witness will have to prepare an Acknowledgement of Expert’s Duty (Form 6) and an Expert’s Witness Statement (Form 14). You will have to send the other parties or their representative’s copies of the Expert’s Witness Statement and Acknowledgement of Expert’s Duty no later than 45 days after the Notice of Hearing is issued. This date is listed on the Notice of Hearing.   You must also file the completed forms and material via email to tlab@toronto.ca.

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TLAB staff will review your appeal application to ensure your appeal form is completed in full and the date received by Committee of Adjustment is within the legal time limits. If any of these conditions are not met, the TLAB will not process the appeal and you will be sent a Notice of Non-compliance via email. If you receive a Notice of Non-Compliance, you can resume the appeal process by providing the required information within FIVE (5) days of the notice date.

 

Appeal applications are subject to adjudicative screening by a Member of the TLAB. If an appeal does not meet the legal requirements, the Member may propose the dismissal of all or part of an appeal. If a Member of the TLAB proposes dismissal, you will receive a Notice of the Proposed Dismissal, at which time you will be given TEN (10) days to provide a written response. Any fees paid will not be refunded.

TLAB will issue a Notice of Mediation to all parties when a mediation is to be scheduled as a result of a decision on a Notice of Motion or by direction of TLAB. Mediation is not open to the public.

The TLAB may hold a prehearing meeting before a hearing, especially if the matter in dispute is expected to be long or complicated. A Notice of Prehearing will be served on all parties. Prehearings are open to the public and the Notice will be posted on the TLAB webpage under Scheduled Hearing section.

You may request a Certified Decision by completing this form and submitting the completed form along with payment to the Toronto Local Appeal Body office. One form is required for each Decision you are requesting. A fee of $20.00 is required for each copy of a Decision requested payable at the time of request.

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You may request a certified copy of an Exhibit by completing this form and submitting the completed form along with payment to the Toronto Local Appeal Body office. One form is required for each set of Exhibits you are requesting. A fee of $20.00 is required for each certified copy of an Exhibit or part thereof requested.

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You may request a copy of a Digital Audio Recording of any proceeding by completing this form and submitting the completed form to the Toronto Local Appeal Body office. One form is required for each set of proceeding you are requesting. Circumstance may arise whereby a digital audio recording of a proceeding, in part or in whole, is not available.

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