Expression of Interest
The City of Toronto undertakes an Expression of Interest process when selecting an operator for a newly built or renovated child care space funded by the City. Non-profit child care operators with a current service agreement for fee subsidy are eligible to apply.
Visit to Child Care
For interested applicants, there will be a site visit to 49 Bogert Avenue (Lansing Child Care Centre).
When: January 9, 2018 at 10 a.m.
Where: 49 Bogert Avenue
Requirements: The site is under construction, so extreme caution must be taken during the site tour. It is mandatory to wear safety boots and a regulation hard hat on the construction site. Please bring your own hard hat and safety boots if you don’t have this equipment with you at time of the visit you won’t be granted access to the site.
To Register: Please email Eve-Anne Tremblay at email@example.com
- 49 Bogert Avenue in the Willowdale neighbourhood of North York
Nestled between Beecroft Road, Poyntz Avenue and Frizzel Road, Lansing United Church has redeveloped their church facilities to include a 72 space child care centre. Ideally located in Ward 23, this new child care centre is only one block away from the Sheppard-Yonge subway station, allowing for access to both the Yonge-University and the Sheppard subway lines.
- Architectural drawings are available upon request
The new facilities and renovations to the original church will provide a community hub to the surrounding neighbourhood and will include:
- new community space that will be used for a variety of programing for all ages,
- new premises for Lansing’s existing food bank, and
- the new child care centre that is designed for infants, toddlers and preschoolers (ages newborn to 4 years).
In 2010, Lansing United Church became the beneficiary of funding, generated from a Section 37 Agreement between the City of Toronto and the Emerald Park development, which is situated east of Lansing immediately across Beecroft Road. Lansing also contributed funds to the redevelopment project from proceeds obtained from the sale of their air rights to the Emerald Park development. With the funding available, Lansing United Church’s LOFT (Living Our Future Today) Committee started to develop the church site with their architects, J. David McAuley Architect Inc. Construction started in 2015 with Berkim Construction Inc. as their general contractor.
The child care operator selected through the Expression of Interest process will receive a child care centre which is fully finished, furnished and equipped. The selected operator will supply to the owner a reasonable list of furnishings and equipment with pricing, in accordance with the Child Care and Early Years Act (CCEYA) and the Assessment for Quality Improvement (AQI).
The main entrance to the new building faces south with access from Poyntz Avenue and Beecroft Road. The congregation, community centre participants and the child care parents & staff will find parking either within the underground parking lot or at grade. The child care centre is located at half grade and can be reached by entering the main church doors and then one descends to the floor below, via an accessible ramp. Access is also possible by elevator from the main floor or from the underground parking garage. Parents will be able to leave their strollers in a secure closet immediately outside of the child care centre entrance on the lower level.
Entering the centre, the parents and children will see the office of the supervisor. A barrier-free adult washroom is conveniently located near the entrance for possible parent use. The two toddler playrooms (10 toddlers in each) are located across the hallway. These two playrooms are outfitted with windows facing Beecroft Road which will allow for natural lighting. The servery area in each room is outfitted with an adult height sink, a toddler height sink, a compact fridge and a microwave oven. A shared washroom straddles the two playrooms and has toddler height toilets and sinks, as well as two toddler change tables each with a sink and stairs. A large shared storage room has ample space for cots and rotational toys. Cubbies can be found within the main corridor of the child care centre.
Down the hall along the north side of the building are two infant playrooms (10 infants in each) and two separate sleep rooms. Entering this space, you walk through a shared cubby room that is outfitted with a dressing/undressing table for parent use. Each playroom has a servery that includes an adult height sink, a full sized fridge and a microwave oven. Each playroom has a separate change room that has a toddler height toilet and infant height sink. Included is a change table complete with an adult height sink and stairs. Each playroom also has a separate storage room. The playrooms open directly onto the outdoor infant playground.
Turning left off the main corridor, one can find the in-house laundry room which is outfitted with cabinets for storage, a laundry sink, one front load washer and two front load dryers. At the end of this corridor one can find direct access to the toddler playground.
An ample child care staff room is located along the main corridor and provides the staff with a roomy space to eat and relax. The servery in the staff room is equipped with cabinets for storage, a double sink, a full sized fridge, a residential dishwasher and a microwave oven. Individual staff lockers are also located in the staff room. A second barrier-free washroom is located adjacent to the staff room.
The child care kitchen/servery is located along the main corridor. The kitchen was designed to accept daily catered deliveries. There is ample lower and upper cabinets for storage, a triple sink and separate hand sink, a residential range and range hood with integrated microwave oven, a full size refrigerator with top mounted freezer, and a commercial dishwasher. The garbage storage and janitorial room are located steps away.
Further along the main corridor there are two preschool rooms (16 preschoolers in each). The servery area in each room has an adult height sink, a preschool height sink, a compact fridge and a microwave oven. A shared washroom straddles the two playrooms and has toilets and preschool height sinks. Each playroom has a separate storage room for cots and rotational toys. Direct access to the preschool playground is provided from each playroom. Cubbies are located within the main corridor.
Facing the Albert Standing Parkette to the north, the child care playground is divided into three separate age groupings – infant, toddler and preschool. Shaded by the two storey church building, two fabric shade structures and the large mature trees in the park, the playground provides a protected area for the children. The infant playground features a storage shed, multi-coloured rubber surfacing, a sodded mound, a convenient hose bib, seating, and large bowls that can be used for containing sensory materials or to plant vegetables and flowers. The toddler playground features a storage shed, multi-coloured rubber surfacing, a sodded corner, a pre-manufactured block stepper, a sandpit and built-in wooden planters. The preschool playground features ample built-in storage, multi-coloured rubber surfacing, pre-manufactured log steppers, an activity wall, a sandpit and built-in wooden planters. There is a convenient two piece children’s washroom accessible directly from the playgrounds.
The child care centre is heated and cooled using a central HVAC system.
Lease Agreement Summary
The new child care operator will enter into a purchase of service agreement with the City of Toronto’s Children’s Services Division and a lease agreement with Lansing United Church. The lease agreement includes discounted rent for years 1 to 10, and a rent subsidy for years 1 to 20.
The following is a summary of some of the basic terms of the future lease between the Trustees of the Lansing Congregation of the United Church of Canada “Landlord” and the child care operator “Tenant”.
- Premises – approximately 7,770 square feet of indoor space and 4,008 square feet of outdoor space
- Term – 20 years
- Commencement Date – early 2018
- Years 1 to 5 – $59,287.00 per year
- Years 6 to 10 – $65,458.00 per year
- Years 11 to 20 – $118,286 per year (the gross rent includes a rent subsidy for years 11 through 20 in the amount of $40,700 per year for the child care operator, i.e. $158,986.00 per year minus $40,700 rent subsidy)
- Years 21 plus – A market rate rent will be established for gross rent and there would be no rent subsidy
- For years 1 to 5 the tenant will not pay utilities such as water and hydro, and repair and maintenance costs, excluding caretaking costs for the child care facility which the tenant shall be responsible for.
- For years 6 to 20, the additional rent payable will be the tenant’s proportionate share of operating costs which will include utilities, repair and maintenance costs and caretaking costs for the child care facility.
Use of Premises
- Approximately 7,770 square feet of indoor space for the exclusive use of the child care operator.
- The 4,008 square feet of outdoor playground space is for the exclusive use of the child care operator.
- Three (3) parking spaces will be available to child care staff in the underground parking garage.
- A drop off zone will be made available for parents to drop off and pick up children in the church above grade parking lot.
- Additional meeting and community space is available for rental from the landlord for additional child care functions. The rental rates charged for this additional space would be the same rates as charged to the broader community.
The City of Toronto is seeking an operator for a new child care, Lansing, located at 49 Bogert Ave (Yonge and Sheppard) scheduled to open in early 2018. Non-profit child care operators with a fee subsidy contract in good standing may apply.
- Hand-delivered applications only.
Applications for Lansing must be received by 4:00 p.m. on January 29, 2018. Any late, faxed, scanned, or incomplete submission will be disqualified.
Please note: Only complete and accurate submissions, with all documentation attached will be considered for review.
Six (6) copies of the completed submission must be hand delivered to the attention of:
Therese Damaso, District Director
Toronto Children’s Services
10th Floor, Metro Hall
55 John Street
For any further inquiries please email firstname.lastname@example.org
The City selects operators for newly built child care facilities through an Expression of Interest (EOI) process. Non-profit child care operators with a current service agreement for fee subsidy are eligible to apply. The City is looking for operators that:
- Meet the requirements of the City’s Service Agreement and operating criteria, including demonstrating financial viability through the submission of a financial viability and budget package.
- Are committed to providing integrated services to families through collaboration with school boards and other learning and care services in the community.
- Have a proven history of contract compliance and high quality.
As new child care centres are developed, the City will provide a detailed site description. An information session and site tour may also be provided to assist candidates in the completion of a comprehensive application.
All applicants submitting an Expression of Interest shall be understood to accept the recommendations of the City as final and binding.
All Expression of Interest applications will be screened and evaluated by Children’s Services staff and interviews will be conducted by a Review Panel comprised of a minimum of three members. Panel members will be determined based on their relevance to each location but may include; school boards, developers, and staff from Children’s Services and other City divisions.
In selecting an operator, the review panel will be guided by multiple criteria including the option of a visit to an applicant’s current child care location. Where the school board is involved, the process will be adapted to include other procedures related to the school boards selection process.
Expression of Interest evaluation results shall be the absolute property of the City. The City does not disclose Expression of Interest evaluation results, before, during or after the evaluation process. However, applicants must be aware that such information may become public as a result of the need for transparency and accountability in decisions made by the City.
The selection process shall be as follows:
Stage 1: Mandatory Documents
Expression of Interest applications must be received by the deadline and must include all Mandatory Documents (Appendix A) and Selection Criteria Items (Appendix B). Only complete and accurate submissions will be considered for review. Applications that do not meet this standard will not move forward to Stage 2.
Stage 2: Structure, Viability and Quality
A detailed evaluation based on the Selection Criteria outlining:
- history of operation
- financial viability
- alignment with Children’s Services Service Plan
- past performance and proven experience
Applications that do not meet the required standard will not move forward to Stage 3.
Stage 3: Interview
Applicants at this stage will be invited to an interview with the Review Panel. The interview will include a set of predetermined questions and the opportunity for the Applicant to make a presentation. Interview questions will include a demonstrated knowledge of the community where site is located. Applicants are required to supply their own presentation equipment and materials.
The City reserves the right to limit the number of interviews to top-scoring applicants as determined by the City, regardless of the number of applicants who qualify at this stage. The City also reserves the right to augment the short list at any time.
The applicant’s Expression of Interest that best meets the requirements of the City, in the absolute discretion of the City, in consultation with the Review Panel, will be designated as the preferred agency.
No obligation will arise until an agreement, based on the accepted Expression of Interest application, has been authorized and executed by the appropriate City authority.
After receipt of Expression of Interest applications and at any time prior to the execution of an agreement, the City may request clarification on any items related to the Expression of Interest and conduct negotiations with the preferred agency. The City, at its sole discretion, may adjust the evaluation score or ranking of an applicant as an outcome of the clarification process.
Applicant must be Not-for-Profit and hold a current Service Agreement for the provision of fee subsidy. Service Agreement must have been in good standing for a minimum of the last two (2) years.
Include the following items with your submission:
- A brief overview of the history and mandate of the organization
- Copy of the Articles of Incorporation/Letters Patent
- Declaration of Not-for-Profit Compliance with seal/notarized
- List of Current Board of Directors with Contact Information
- Agency by-laws
- Audited Financial Statement for the most recent fiscal year end and copy of any Management Letter issued by the auditor
- Annual General Meeting Minutes for the past fiscal year
Applicant must demonstrate that their programs operate in accordance with the principles of service integration as per the Child Care Service Plan, and the inclusion of children with additional support needs.
Include the following items with your submission:
- Organization’s program statement reflects integrated services that are inclusive and support all children.
- Where the Organization has not had previous experience serving one or more age groups, submit a plan to ensure developmentally appropriate programs will be offered for all age groups applied for.
- Copies of recent program plans for a one month period that demonstrate specific program components to support children with special needs as outlined in the City’s Assessment for Quality Improvement (AQI). Children’s Interests reflected must be evident.
- Provide two (2) program plan samples for each age group.
- Total of three (3) letters of support from parents or general membership of the agency.
- Two (2) letters of reference from community partners that demonstrate community collaboration experiences.
- Provide examples of previous experiences which demonstrate community collaboration program and community partnerships.
- A plan to describe how the child care program will develop partnerships with the local schools and other early learning and care services specific to this new location.
Compliance with the following items is required.
- Applicant holds a current Service Agreement for the provision of fee subsidy.
- Applicant meets the requirements of a Not-for-profit Agency
- Applicant meets or exceeds the AQI for each site operated by the applicant over the last two year period.
- Applicants service agreement has been in good standing for a minimum of the last two years. Note: Good standing will be assessed by the City through a review of Stop Admissions compliance with contract requirements.
- Applicant currently meets Financial and Administration Criteria.
Financial Viability and Budget Package
Operators must demonstrate a history of financial viability, timely submission of required documents and reports, and also compliance with the City’s financial requirements as outlined in the Service Agreement and the City’s Financial Criteria.
Include the following items with your submission:
- Letter of reference from organization’s current financial institution
- Complete Children’s Services Financial Viability and Budget Package for the new site with all the required documentation attached
- To receive a Financial Viability and Budget Package for Lansing, please email your request to Eve-Anne Tremblay at email@example.com
What is an Expression of Interest?
An Expression of Interest is the process the City of Toronto undertakes when selecting an operator for a newly built or renovated child care space funded by the City.
Who can apply?
Non-profit child care operators with a current Service Agreement for Fee Subsidy with the City are eligible to apply. Candidates must meet the requirements of the City’s Service Agreement and Assessment for Quality Improvement (AQI). In addition, candidates must demonstrate financial viability through the submission of a Financial Viability and Budget package and compliance with business requirements such as the timely and accurate submission of required information.
What steps are involved in the Expression of Interest process?
The Expression of Interest process consists of three stages.
Stage 1: Evaluation of the completeness of the application
Stage 2: Evaluation of the Selection Criteria
Stage 3: A Review Panel Interview
Who will be on the Review Panel?
The Review Panel will be comprised of a minimum of three members. Panel members will be determined based on their relevance to each location but may include; school boards, developers, and staff from Children’s Services and other City divisions.
When are Expression of Interest applications accepted?
A notice will be posted on the City website when new locations are identified. Each notice will have an application deadline identified. To be considered, applications must be received in full and complete by the deadline.
How can we access information about each individual site?
When an Expression of Interest opportunity is posted on the website, it will include site specific details such as the address, the type of building the program is located in, the age groups and group sizes, the physical layout of the program and the information about the community. Site tours will also be arranged for applicants that indicate interest.
What should we include in a draft budget?
The City requires a draft budget that covers staffing, program and operational costs, where fees reflect the actual cost to operate the program. Details of site specific operational costs will be included in the site details on the website.
Can interested applicants take photographs during scheduled site visits?
Photographs may be taken of the physical plant as long as there are no children present.
Will the City make placement of children a priority when a new child care centre opens?
The Toronto Child Care Service Plan sets out priorities for Toronto’s child care system. This includes setting geographic and age equity targets that ensure funding for child care fee subsidy is equitably distributed.
There is a waiting list for fee subsidy and eligible applicants will have to access fee subsidy on a first come first served basis, subject to ward and age equity targets. However, new child care operators may be prioritized for placement for the first six months of operation or until they achieve full enrollment, whichever occurs first.
Clients already receiving fee subsidy are able to transfer to a new centre if there is a physical vacancy. Families not requiring a fee subsidy are able to enroll their children in child care with a licensed physical vacancy and pay full fee.
Families may contact 311 or 416-338-8888 for more information on how to apply.
Is it a conflict for a parent who is also a board member to write a letter of reference for an agency?
The Expression of Interest application requires three letters of support from current and past parents of the child care operator. A letter of support from a parent who is also a board member is acceptable; however, support letters from parents should not be limited to those who are members of the Board, and if the agency has general members, please consider including these letters as well.
When will the successful Application be notified?
Applicants who successfully complete all three stages of the Expression of Interest process will be notified within five business days following the last day of interviews of the City’s decision.
All Applicants submitting an Expression of Interest application shall be understood to accept the recommendations of the City as final and binding.
Is the budget completed for a full year of operation?
Yes. The budget must be completed using annual revenue and expenses.
What program plans are required with the submission?
Provide two samples for each age group. For example if you program plan weekly your submission would include two weeks of program plans for each age group.
The Board Minutes are still in draft and have not been approved by the Board. Can I provide draft minutes with the submission?
Yes. The approved minutes can be forwarded to the Consultant following the Board meeting.
Does the Declaration of Not-For-Profit Compliance need to be notarized by a lawyer?
How will we know the timing for the date when the Child Care Centre would expect to be operational?
Please contact the Consultant for the timeline.