The City is seeking an organization to deliver child care programs at new Child Care Centres located at 21 Western Battery Road, M6K 0E5 and 100 Ethennonnhawahstihnen Lane (located in Ethennonnhawahstihnen Community Centre).

The intention for these Expressions of Interest is to identify and confirm a qualified, licensed, Not-For-Profit Child Care providers to operate the Child Care Centre. Applications will be accepted from Not-For-Profit child care organizations, or Public Institutions who hold a Service Agreement in good standing with the City of Toronto Children’s Services for Child Care Fee Subsidy and is participating in the Canada-Wide Early Learning Child Care System.

Location

The City of Toronto Children’s Services in partnership with CentreCourt Developments constructed a new 49 spaces Child Care Centre, located at the South West intersection of Strachan Avenue and Wellington Street West.

Operating Capacity

The centre will have space for 3 playrooms to accommodate 49 children:

  • 1×10 = 10 infants
  • 1×15 = 15 toddlers
  • 1×24 = 24 preschoolers

Facility

The child care centre is located on the ground floor and second level of a condominium building and has a dedicated entry way from Western Battery Road. The access to the child care centre is secured during operating hours through an intercom and security system installed at the ground floor main entrance.

There is Green P Street parking along the east side of Western Battery, however there is no dedicated staff parking or drop off / pick up area.

Deliveries: The child care can use the condo loading area, ensuring it doesn’t interfere with the condo’s operations. Timing will have to be coordinated with the condo property manager. The child care elevator has rear-access and can be accessed from the loading area directly.

The Ground floor entrance leads into a vestibule with a large space for stroller storage. There is a dedicated elevator and an interior stair case from ground floor to the 2nd floor for daily or emergency access. The child care program is located on the 2nd floor. The space is equipped with an office, kitchen, staff room, playroom, and laundry room.

The rooms are fully equipped with serveries, appliances, and hand wash sinks for staff and children, as well as dedicated children’s washrooms, cubby areas, and large east facing windows.

Additional features include:

  • Fully equipped kitchen, including commercial dishwasher, triple sink, full size refrigerator, stove, microwave, hand wash sink, equipped with a sink and eyewash station, and ample storage
  • Staff room with servery and lockers
  • Staff washroom
  • Fully equipped laundry with dryer, washer, laundry sink and a central toy wash station
  • Interior dedicated stair case
  • Emergency stair case
  • Universal washroom
  • Storage/Garbage & recycling room
  • Janitor room

Infant Program Room (1 room)

  • Cubby area for 10 infants and a dressing table in the vestibule into the infant program room
  • Servery includes an adult-height double sink, a child-height sink, cupboards, microwave, and a full-size fridge
  • Self-contained washroom with a child-height handwashing sink, child-sized toilet, change table with stairs, adult hand wash sink, and upper cubbies for diaper storage
  • Separate sleep room for 10 infants, separated by a half wall between the playroom and sleep room

Toddler Program Room (1 room)

  • Cubby area for 15 toddlers in the vestibule into the toddler program room
  • Servery includes an adult-height double sink, a child-height sink, cupboards, microwave, and a small fridge
  • Self-contained washroom with 2 child-height handwashing sinks, 2 toilets, 1 change table with stairs, adult hand wash sink, and upper cubbies for diaper storage
  • Dedicated cot storage cabinet with upper storage within the playroom

Preschool Program Room (1 room)

  • Cubby area for 24 preschool children in the vestibule into the preschool program room
  • Servery includes an adult-height double sink, a child-height sink, cabinet storage, microwave, and a small fridge
  • Self-contained washroom with 3 child-height handwasing sinks, and 3 adult-height toilets
  • Dedicated cot storage cabinet with upper storage within the playroom

Playground

There are three exterior, fenced playground spaces that are located at street level on the north side of the building

  • Designed to meet the developmental needs of each age group
  • Equipped with secure sheds to store outdoor toys and equipment
  • Variety of surfacing materials such as rubber surface, wood composite and hard scape
  • Elements such as areas designed for gross motor and riding tricycles, sand play, and sensory play

Start-up Funding

Canada Wide Early Learning Child Care Start-up funding will be available to the successful organization. The total value of the funding will be determined through the Canada Wide Early Learning Child Care Start-up funding application submission.

  • Start up funding for play-based toys and equipment

Lease

The successful organization will enter into a nominal lease with the City of Toronto on terms satisfactory to the City Solicitor. Under the lease, the successful organization will be permitted to only use the Property for delivering child care services and will be responsible for all costs related to the maintenance and operation of the Child Care Facility, including common expenses, utilities, and property taxes as well as staffing and caretaking costs related to the indoor and outdoor areas of the Child Care Facility.

Approvals

Toronto Public Health and Ministry of Education pre approvals in principle have been completed for the new child care centre.

Walk-through/Site Visit

Wednesday, April 23, 2024, at 2 p.m.

The City of Toronto Requirements for Insurance:

Insurance

The Tenant shall, at their own cost and expense, maintain All Risks property insurance in an amount equal to 100% of the full replacement cost insuring all property owned by the Tenant, or for what the Tenant is legally liable, or installed by or on behalf of Tenant, or located on the Tenant’s Premises.

Financial Viability and Budget Requirements

  • Organizations will be required to demonstrate that they are in a sound financial position and have the necessary financial capacity to operate the new program at Liberty Village Child Care Centre

Other Considerations

  • The successful proponent will not make any changes or modifications to the facility during the warranty period. Upon expiration of the warranty period the operator will submit plans and other information as required by the City for review and approval prior to the commencement of any work, modifications or alterations to the facility.

Location

Toronto Children’s Services, in partnership with Parks Forestry and Recreation, has constructed a 52 space child care centre, located on Sheppard Avenue East (between Bayview Avenue and Leslie Street) directly behind Bessarion Subway station. The Child Care Centre is co-located with Toronto Public Library and Parks Forestry and Recreation inside Ethennonnhawahstihnen Community Centre.

Facility

The child care centre is on the 2nd floor of the Ethennonnhawahstihnen Community Centre and can be accessed from: the North side of Sheppard Avenue, the East side of Ethennonnhawahstihnen Lane, and the underground parking lot.

The centre can also be accessed through the main doors of the community centre or the underground parking lot entrances. The centre is also accessible from the parking lot by taking the stairs or elevator to the 2nd floor. The child care centre’s drop-off and pick-up parking spaces are in the building’s underground parking lot near the elevator. Access to the child care centre is secured during operating hours through an intercom and security system which is installed at the main entrance door of the child care centre.

There are 3 dedicated spots for drop off and pick up and 1 assigned parking spot for staff and visitors. The operator will be charged for all parking spots and is required to negotiate parking fees with Toronto Parking Authority.

The supervisor’s office is located close to the main entrance of the centre and has large windows providing direct visibility to the entrance.

The space is equipped with a kitchen, staff room, playroom, and laundry room.

Additional features include:

  • Parent stroller storage area near the front entrance;
  • Child Care Centre stroller storage area;
  • Janitorial room equipped with a sink and eyewash station;
  • Laundry room has a washer and two dryers, a laundry sink, and space for storage and folding laundry;
  • Toy wash station is equipped with a double sink, base cabinets, and upper cabinets for storage;
  • Meeting room/Second office is hardwired for voice and data;
  • Universal washroom;
  • Gross motor area;
  • Overhead, full height, and under counter cabinetry for secure storage spaces throughout the child care centre;
  • All program rooms have large, operable windows that provide natural lighting; and
  • Public Wi-Fi.

Operating Capacity

There are 4 playrooms that accommodate 52 children:

  • 1×10 = 10 infants
  • 1×10 = 10 toddlers
  • 2×16 = 32 preschoolers

Infant Program Room (1 room)

  • Cubby area for 10 infants located in the vestibule of the infant program room, including a dressing table;
  • Servery includes an adult-height double sink, a child-height sink, cupboards, a microwave, and a full-size fridge;
  • Self-contained washroom with a child-height handwashing sink, child-sized toilet, change table with stairs, adult hand wash sink, and upper cubbies for diaper storage; and
  • Separate sleep room for 10 infants which includes observation windows.

Toddler Program Room (1 room)

  • Cubbies for 10 toddlers located in the vestibule of the toddler program room;
  • Servery includes an adult-height double sink, a child-height sink, and cupboards;
  • Self-contained washroom with 1 child-height toilet, 1 child-height sink,1 change table with, stairs, an adult hand washing sink, and upper cubbies for diaper storage; and
  • Dedicated cot storage cabinet with upper storage.

Preschool Program Room (2 rooms)

  • Cubbies for 16 preschool children located in each program room;
  • Servery includes an adult-height double sink, a child-height sink, and cabinet storage;
  • Shared, self-contained washroom located between the preschool rooms with access from both rooms, 4 adult-height toilets, 4 child height sinks, a child height bench, and an adult hand-washing sink with upper cabinets for diaper storage; and
  • Dedicated cot storage cabinet with upper storage.

Kitchen

The kitchen is open-concept and is located at the end of the corridor. It is suitable for catered food and snack preparation. It includes:

  • Child-height counter with a sink for activities;
  • Commercial dishwasher and triple sink connected to the grease interceptor;
  • Handwashing sink;
  • Major appliances including a stove with over-the-range microwave, full-size refrigerator, and full-size freezer; and
  • Storage is provided through the base and upper cabinets.

Staff Room

The staff room is located at the end of the corridor. It includes:

  • Staff lockers;
  • Kitchenette with a fridge, microwave, sink; and
  • Lounge area

Playgrounds

There are three exterior fenced playground spaces that are located on the west side of the building with direct access from each playroom. Toronto Public Health and Ministry of Education pre-approval in principle is complete. All playgrounds are;

  • Designed to meet the developmental needs of each age group;
  • Equipped with secure sheds to store outdoor toys and equipment; and
  • Have a variety of materials such as concrete, rubber surfacing, and elements such as sand play, sensory play, and areas designed for gross motor play.

Start-up Funding

Start-up and Capital Reserve funding will be available to the successful organization. The total value of the funding is:

  • $150,000 – Start up funding for play-based toys and equipment
  • $125,000- Funds to offset the initial start up costs associated with operations
  • $150,000- Capital Reserve Fund

All payments are made to the City, and the City will administer the funds to the organization as required or requested.

Rent Lease and Expenses

The successful organization will negotiate and enter into a lease agreement with the City’s Corporate Real Estate Management Division. The successful organization will be responsible for paying the operating costs of the exclusive child care space, which will include but is not limited to, utilities, custodial services, phones, internet, and security. Additionally, the successful organization will be required to pay for their proportionate share of the common area maintenance fees.

The lease will detail exclusive and proportionate operating costs.

Governance

The organization can attend the building’s Governance Committee meetings that are held to discuss proposals and make decisions for the best interest of the Community Centre. The Child Care will not have voting rights, however, will have an opportunity to express their opinions related to the building maintenance and operations.

Insurance

The Tenant shall, at their own cost and expense, maintain All Risks property insurance in an amount equal to 100%t of the full replacement cost insuring all property owned by the Tenant, or for what the Tenant is legally liable, or installed by or on behalf of Tenant, or located on the Tenant’s Premises.

Financial Viability and Budget Requirements

Applicants must demonstrate that they are in a sound financial position and have the necessary financial capacity to operate the new program at Ethennonnhawahstihnen Child Care Centre

Other Considerations

  • The successful organization cannot make any changes or modifications to the facility during the warranty period. Upon expiration of the warranty period the operator must submit plans and other information as required by the City for review and approval prior to the commencement of any work, modifications, or alterations to the facility.
  • Parks Forestry and Recreation shall include the Common Areas staff and administrative costs for cost recovery in its annual building operations budget, submitted to the Governance Committee.
  • Each occupant shall be responsible for any security that goes above and beyond the monitoring and intrusion access service provided by City of Toronto’s Corporate Security under the shared costs section. Any additional security staff required shall be independently managed and paid for by any Occupant that requires this service

Mandatory Requirements

  • Not-For-Profit Organization or Public institutions who operate licensed child care, with a Service Agreement in good standing with the City of Toronto for the provision of Child Care Fee Subsidy
  • Participating in Canada-Wide Early Learning & Child Care System
  • Meet the Ministry of Education Child Care and Early Years Act requirements

Required Documents

  • A letter from the current Board of Directors stating that their application is approved by the Board
  • Organization’s By-Laws
  • Declaration of Not-for-Profit Compliance with seal and notarized by a lawyer
  • Copy of the Articles of Incorporation/Letters Patent
  • Complete Children’s Services Financial Viability and Budget package
  • Complete Program Quality, Delivery and Community Collaboration package
  • All the required documentation attached

Liberty Village EOI

Events Time and Date
Release of Expression of Interest April 11, 2024
Expression of Interest Closing Date

Note: Applications must be submitted electronically and can be emailed to Anne.Farrell@toronto.ca

 May 16, 2024 – 5 p.m.
Site Visit -Personal Protective Equipment is not required April 23, 2024, at 2 p.m.
Deadline for Questions April 30, 2024
Release of Question and Answer May 7, 2024
Application Review May 17 – 28, 2024
Announcement of Successful Organization May 29, 2024

Ethennonnhawahstihnen EOI

Events Time and Date
Release of Expression of Interest April 11, 2023
Expression of Interest Closing Date

Note: Applications must be submitted electronically and can be emailed to Sandy.CoutoGreen@toronto.ca. Incomplete applications will not be accepted.

May 16, 2023, 5 p.m.
Site Visit – Personal Protective Equipment is not required

RSVP for Site Visit

May 2, 2024, at 1 p.m.
Deadline for Questions May 7, 2024
Release of Question and Answer May 10, 2024
Application Review May 17 – 28, 2024
Announcement of Successful Organization May 29, 2024

Expression of Interest submissions will be reviewed by Toronto Children’s Services.

Liberty Village EOI

Expression of Interest Contact

All questions regarding the Expression of Interest and requests for an EOI application must be emailed to Anne Farrell at: Anne.Farrell@toronto.ca

The Organization’s complete Expression of Interest application must be emailed to Anne Farrell at Anne.Farrell@toronto.ca by May 16, 2024 at 5 p.m.

Ethennonnhawahstihnen EOI

Expression of Interest Contact

All questions regarding the Expression of Interest and requests for an EOI application must be emailed to Sandy Couto Green at Sandy.CoutoGreen@toronto.ca.

The Organization’s complete Expression of Interest application must be emailed to Sandy Couto Green at Sandy.CoutoGreen@toronto.ca  by May 16, 2024 at 5 p.m. Incomplete applications are not accepted and are not considered.

Decision

The applicant’s Expression of Interest that best meets the requirements of the City, is the absolute discretion of the City in consultation with the Review Panel, will be designated as the preferred organization.

No obligation will arise until the Service Agreement Amendment, based on the accepted Expression of Interest application, has been authorized and executed by the appropriate City authority.

After receipt of Expression of Interest applications and at any time prior to the execution of an agreement, the City may request clarification on any items related to the Expression of Interest and conduct negotiations with the preferred organization. The City, at its sole discretion, may adjust the evaluation score or ranking of an applicant as an outcome of the clarification process.

The Expression of Interest process consists of two stages and an interview may be conducted

Stage 1: Organizations must submit their complete EOI packages by the deadline.

Note * late or incomplete packages will not be moved to Stage 2

Stage 2: The City will evaluate and score the EOI submission

Organizations that are successful in Stage 2 may be invited to a Review Panel Interview

 

Criteria  Weighting
Stage 1

Completeness of EOI Mandatory Documents

 Pass/Fail
Stage 2

Service Plan Alignment

i) The following documents are accessible to Toronto Children’s Services and will be reviewed, organization is not required to submit with the application:

  • Operating Standards: Assessment for Quality Improvement outcomes (over the last two year period)
  • AGM Minutes
  • License Renewal status
  • Stop Admission status

ii) Program Quality, Delivery and Community Collaboration package submitted by Organization

 50 points
Financial Viability

The following documents are accessible to Toronto Children’s Services and will be reviewed, organization is not required to submit with the application:

  • Overall compliance and performance in meeting Business Cycle expectations
  • Compliance with Child Care Operating Standards at Agency Level
  • Auditor’s Report Review

Financial Viability Budget package submitted by Organization

50 points
Total Stage 2 100 points
Organizations that are successful in Stage 2 may be invited to a Review Panel Interview 20 points