The City of Toronto undertakes an Expression of Interest (EOI) process when selecting an operator for a newly built or renovated child care space funded by the City.

A photo of the outdoor area at Tippet Child Care Centre
A photo of the kitchen at Tippet Child Care Centre

Location

The City of Toronto Children’s Services has acquired this new 49 space Child Care Centre, which is a condominium unit located on the ground floor of a condominium tower constructed by a developer, near the intersection of Allen Road and Wilson Avenue. The Property is located near the Toronto Transit Commission Wilson subway station and highway 401 is also within close proximity and access.

Operating Capacity

The centre will have space for 49 children:

  • 10 infants
  • 15 toddlers
  • 8 + 16 = 24 preschoolers

Facility

The Child Care Centre is located on the ground floor of the condominium building.  Parents will have three dedicated child care temporary parking spots located on the southwest side of the child care to drop off and pick up their children. The main entrance is on the south side of the building with a walkway from the parking area leading to the main entrance.  The Centre Supervisor’s office is located adjacent to the vestibule with direct visibility to the main entrance space.  All child care rooms have large windows that provide natural light into the centre. The centre includes an indoor open area for multipurpose use, secured entrance with intercom system and the main corridor leads to all classrooms, amenities and playgrounds.

Additional features include:

  • Indoor stroller storage area with access from the front entrance
  • Laundry room has 2 dryers and 1 washer. Toy wash and laundry triple sink with space for storage and folding is provided
  • Janitor room includes a slop sink and an eyewash station
  • Universal washroom is conveniently located for the use of staff and visitors
  • Water, Hydro, Heating & Cooling are all separately metered
  • Mechanical & Electrical room is easily accessible, near the entrance

Infant Program Room (10 children)

  • Cubby area for 10 infants is located in the vestibule within the infant program room
  • Servery includes a toy wash station, a triple sink, ample cabinet storage and a microwave and a full height fridge
  • Self-contained washroom outfitted with child-sized toilet, child-height sink and a change table with adult height sink
  • Separate sleep room for 10 infants with overhead storage

Toddler Program Room (15 children)

  • Cubbies for 15 Toddler children are located within the room
  • Servery includes an adult height sink, a child height sink, ample cabinet and cot storage, a microwave and a bar fridge
  • Dedicated, self-contained washroom outfitted with 2 child-height toilets, 2 child-height sinks and a change table with an adult-height sink.

Preschool Program Room (8 children)

  • Cubbies for 8 children are located within the room
  • Servery includes an adult height sink, a child height sink, ample cabinet and cot storage, a microwave and a bar fridge
  • Dedicated, self-contained washroom outfitted with a regular size toilet, 1 child height sink and space for a bench for changing

Preschool Program Room (16 children)

  • Cubbies for 16 children are located along the corridor
  • Servery includes an adult height sink, a child height sink, ample cabinet and cot storage, a microwave and a bar fridge
  • Dedicated, self-contained washroom outfitted with 2 regular sized toilets, 2 child-height sinks and space for a bench for changing

Kitchen

The Kitchen is located at the end of the corridor.  It is a good size for catered food and snack preparation.  It features and is equipped with:

  • Triple sinks
  • Handwashing sink
  • Major appliances including a stove with range hood, full sized refrigerator, full size freezer and a commercial dishwasher
  • Ample overhead, full height and under counter storage

Staff Room

  • The staff room is located at the end of the corridor. It includes a kitchenette with a fridge, microwave, and sink.
  • Storage space
  • Barrier-free washroom for staff use
  • Enclosed and private space with visibility to the entry
  • Space for lockers is allocated. Lockers are not provided

Playgrounds

There are two exterior fenced playground spaces conveniently located immediately outside of the child care rooms.

  • Shared Infant / Toddler playground is accessible from playrooms
  • Dedicated Preschool playground is easily accessible from the corridor
  • A secure shed/storage for each playground
  • Naturalized with a variety of surface materials such as hardscape, rubber surfacing and each playground features elements such as sand play, hose bib for water play and areas designed for tricycle use
  • A seating area for staff and children

Approvals

Toronto Public Health and Ministry of Education approval in principle have been completed for the new Child Care Centre.

Lease Agreement

The successful Organization will be required to enter (as Tenant), into a lease agreement (the “Lease”) with the City of Toronto (as Landlord) which shall include the following terms:

  • Subject Lands: Unit 6, Level 1, Toronto Standard Condominium Plan No. 2814 (the “Child Care Centre Space”)
  • Term: The initial term of the Lease shall be 10 years (the “Term”) with an option to renew for a further ten (10) years.
  • Basic Rent: Nominal consideration.  Basic rent of $2.00 per annum ($20.00 in total for the initial ten-year term) payable at the Commencement Date of the Lease Agreement, plus all applicable taxes.

Start Up Costs

None available

Operator’s Responsibilities/Ongoing Costs

Subject to further definition in the Lease Agreement, the selected child care operator would be responsible for all ongoing expenses including monthly common condominium common expenses, utilities and property taxes and is permitted to only use the Property for delivering child care services. See a full details of the terms and conditions of the Lease Agreement below:

The operator at its expense, shall be responsible to maintain and repair the Daycare Centre in accordance with Acceptable Standards, and outdoor spaces associated with the Daycare Centre (including outdoor play space). The Condominium shall be responsible for ongoing repairs and maintenance of heating, ventilating and air conditioning systems, and the building structure. Note: If there is HVAC equipment for exclusive use by the daycare unit, it may not be maintained/repaired by Condo Corp.

Condominium common expenses are currently estimated at $1,710 per month. All operating costs related to the building occupancy, including monthly common expenses, utilities, and property tax are currently estimated at $69,646 per year based on figures provided or obtained from comparable units. These costs will be paid by the operator for the entire duration of the Lease Agreement, resulting in no expected costs to the City of Toronto once the Lease Term has commenced. The Operator shall provide and pay for all necessary property management (including common expenses of the condominium such as condo fees) and reasonable caretaking/cleaning services including waste disposal services which will collect diapers and organic waste. The Operator and its staff, clients, and other invitees shall abide by the rules and regulations of the Condominium Building, as provided from time to time.

The Operator shall be responsible for daily cleaning and waste removal associated with food preparations and activities. The Operator is responsible to maintain the Daycare Centre in a state of cleanliness, in accordance with all applicable laws and regulations.

The Operator, at its expense, shall  be  responsible  for  the  day  to  day operating costs  of  the  Daycare  Centre,  including  but not  limited  to,  all costs of the Operator relating to the employment of qualified staff for the Daycare  Centre;  telephone, internet  and  cable  television   service   costs; costs relating to the maintenance, repair and replacement of all fixtures, furnishings, appliances  and  equipment  associated   with  the  Daycare  Centre.

The successful proponent will not make any changes or modifications to the facility during the warranty period.  Upon expiration of the warranty period the operator will submit plans and other information as required by the City for review and approval prior to the commencement of any work, modifications or alterations to the facility.

Financial Viability and Budget Requirements

Organizations will be required to demonstrate that they are in a sound financial position and have the necessary financial capacity to add the new program at 38 Monte Kwinter Court.

Other Considerations

Upon expiration of the warranty period the operator will submit plans and other information as required by the City for review and approval prior to the commencement of any work, modifications or alterations to the facility.

Upon request of the Organization, the District Consultant will provide a copy of the required Financial Viability and Budget package, Program Quality, Delivery and Community Collaboration Package.

The completed Financial Viability and Budget package submissions will be reviewed by the review panel as part of the selection process.

Organizations who meet the following requirements are invited to apply. For further inquiries regarding the EOI or to request an application package email

Mandatory Requirements

  • Not-For-Profit Organization or Public institutions who operate licensed child care, with a Service Agreement in good standing with the City of Toronto for the provision of child care fee subsidy
  • Meet the Ministry of Education Child Care and Early Years Act requirements

Required Documents

  • A letter from the current Board of Directors stating that their application is approved by the Board
  • Organization’s By-Laws
  • Declaration of Not-for-Profit Compliance with seal/notarized by a lawyer
  • Copy of the Articles of Incorporation/Letters Patent
  • Complete Children’s Services Financial Viability and Budget package
  • Complete Program Quality, Delivery and Community Collaboration package
  • All the required documentation attached

Expression of Interest submissions will be reviewed by Toronto Children’s Services.

Schedule of Events

Events Time and Date
Release of Expression of Interest August 4, 2022
Expression of Interest Closing Date

Note: Applications must be submitted electronically and can be emailed to dhurata.beqo@toronto.ca

August 31, 2022 3 p.m.
Site Visit

Registration Required for Site Visit

August 11 at 2 p.m. & 3 p.m.
Deadline for Questions August 16 at 3 p.m.
Release of Question and Answer August 22, 2022
Application Review September 1 – 16, 2022
Announcement of Successful Organization September 19, 2022

Decision

The applicant’s Expression of Interest that best meets the requirements of the City, is the absolute discretion of the City in consultation with the Review Panel, will be designated as the preferred organization.

No obligation will arise until the Service Agreement Amendment, based on the accepted Expression of Interest application, has been authorized and executed by the appropriate City authority.

After receipt of Expression of Interest applications and at any time prior to the execution of an agreement, the City may request clarification on any items related to the Expression of Interest and conduct negotiations with the preferred organization. The City, at its sole discretion, may adjust the evaluation score or ranking of an applicant as an outcome of the clarification process.

The Expression of Interest process consists of two stages and an interview may be conducted

Stage 1: Organizations must submit their complete EOI packages by the deadline.

Note * late or incomplete packages will not be moved to Stage 2

Stage 2: The City will evaluate and score the EOI submission

Organizations that are successful in Stage 2 may be invited to a Review Panel Interview

 

Criteria   Weighting
Stage 1

Completeness of  EOI Mandatory Documents     

  Pass/Fail
Stage 2

Service Plan Alignment

i) The following documents are accessible to Toronto Children’s Services and will be reviewed, organization is not required to submit with the application:

  • Operating Standards: Assessment for Quality Improvement outcomes (over the last two year period)
  • AGM Minutes
  • License Renewal status
  • Stop Admission status

ii) Program Quality, Delivery and Community Collaboration package submitted by Organization

  50 points
Financial Viability

The following documents are accessible to Toronto Children’s Services and will be reviewed, organization is not required to submit with the application:

  • Overall compliance and performance in meeting Business Cycle expectations
  • Compliance with Child Care Operating Standards at Agency Level
  • Auditor’s Report Review

Financial Viability Budget package submitted by Organization

50 points
Total Stage 2 100 points
Organizations that are successful in Stage 2 may be invited to a Review Panel Interview   20 points