There will be an information session for the Journey Together Expression of Interest on February 22, 2019 from 2:30 p.m. to 4 p.m. at 481 University Avenue, Floor 6

Indigenous not-for-profit service providers are invited to express their interest in becoming the temporary operator for an Indigenous EarlyON Child and Family Centre to be located within First Nations School of Toronto at 16 Phin Avenue. Operating funding is available.

The deadline for submitting an Expression of Interest for a temporary operator for the Indigenous EarlyON Child and Family Centre is March 15, 2019.

Upon completion of the construction project at First Nations School of Toronto, another Expression of Interest (EOI) will be launched to select an Indigenous service provider to operate an Indigenous Early Years Hub (inclusive of a co-located Indigenous child care program and an Indigenous EarlyON Child and Family Centre).

Programming in EarlyON Child and Family Centres

Before completing the EOI, please review the following documents

The Indigenous EarlyON Child and Family Centre will be operated by an Indigenous not-for-profit organization, delivering programming in line with the core services detailed below, centering on Indigenous worldviews, cultures and languages. Through community consultation, families have requested spaces for children with extra support needs/special gifts, spaces where connections to arts and culture can be facilitated, and opportunities for the natural environment to be brought into programming.

The Ministry has identified a suite of core services that must be available to children and families in EarlyON Child and Family Centres, including:

  • engaging parents and caregivers,
  • supporting early learning and development, and
  • making connections for families.

Operating Funding

  • Reporting on service levels (number of children and parents/caregivers served, hours of programming per week, etc.) will be required semi-annually
  • Annual operating funding provides for staff time to attend the Toronto Child & Family Network’s Aboriginal Advisory and Planning Committee or other planning bodies for Indigenous early years services, as they are established
  • Evaluation for these new programs will be developed collaboratively with Indigenous community members and Indigenous service providers using the Raising the Village Part Two: Indigenous Outcomes Report as a framework.
  • The funding allocated for 2019 will be used to operate the centre (staff salaries and benefits, program materials, elder honorariums, transportation support, etc.). For a list of eligible and ineligible expenses, please see the Program Budget Work Book.

Background

Capital funding for First Nations School of Toronto was provided directly to the Toronto District School Board to renovate and construct a child care centre and an EarlyON Child and Family Centre. In the interim, Toronto Children’s Services in partnership with the Toronto District School Board is committed to providing temporary child and family programming until the construction is completed.

The goal of this EOI process is to have a temporary program ready for operation by June 2019.

EarlyON Child and Family Centres are located across Ontario and provide high quality early years programs and services to children from birth to 6 years of age and their families. Indigenous EarlyON Child and Family Centres deliver programs and services in a culturally safe, trauma-informed manner that is responsive to the diverse communities of Indigenous children and families in Toronto.

As the Service System Manager for Child Care and Early Years programs in Toronto, Toronto Children’s Services will work collaboratively with the successful Indigenous organization to support the implementation of this new program.

Indigenous not-for-profit organizations, who are committed to delivering EarlyON program and services in a culturally safe, trauma-informed manner that is responsive to the diverse communities of Indigenous children and families in Toronto are eligible to apply. Organizations must also:

Submit a complete EOI package by March 15, 2019 with the subject line ‘Journey Together’ by email: EarlyON@toronto.ca

A complete EOI submission includes:

Work Plan

The first year of implementation is critical to laying groundwork for a successful program. Funding renews annually and cannot be carried over – it’s important that organizations are ready to implement these programs as soon as funding is granted.

Please create a work plan that details how your organization will ramp-up and implement this program in 2019, assuming new sites are ready by June of 2019.

The work plan can be in any format you choose. Please think of the big picture when envisioning implementation of your work plan, while ensuring feasibility. The work plan should be holistic and detailed in its scope, and cover all areas of service delivery.

Please consult with the Journey Together Needs Assessment in order to incorporate program needs as expressed by Indigenous children and families. As well, please consult the allowable expenses outlined in the Program Budget work book. The budget component of this EOI package and work plan should inform each other. For example, if the purchase of a van is included in the budget, it should also be included in the work plan.

Please include the completed work plan in your submission.

Budget

If you currently operate an EarlyON Child and Family Centre:

  • use one tab to show your budget for your existing operations
  • use another tab to show the proposed budget for the new centre you are applying to run
  • you will need to show how you will have enough (new or existing) staff at the new centre to be able to provide services for a minimum of 8 hours per day, 5 days per week.
  • please do not include in the budget any additional (non-EarlyON related) services that your agency may provide (e.g. child care)

If you do not currently operate an EarlyON Child and Family Centre:

  • fill out the EOI budget to include only the proposed operations/budget for the new program
  • you may leave the staff name field blank on the Staffing Information tab in the budget document
  • we do require that you fill in the other fields on the Staffing Information tab

An evaluation panel comprised of City of Toronto staff and an Indigenous community representative will verify the completeness of the EOI submission, evaluate the application and conduct interviews to make the final selection. All submissions will receive a response.

Application Evaluation

The panel will score your EOI application:

  • Section 1 of the EOI application will be marked on a pass/fail basis, where a “pass” indicates all fields have been completed and a “fail” indicates missing or incomplete information. If a field is not applicable to your organization, a brief explanation must be provided.
  • Section 2 of the EOI application includes 10 questions, each of which will be marked out of 10 for a final score out of 100.

Interview

A review team of City of Toronto staff and an Indigenous community representative will be conducting the interviews.

To be invited to participate in an interview, an organization must have

  • submitted all the mandatory documents,
  • received a “pass” on section 1 of the EOI application, and
  • received a mark of 70 or higher on section 2.

The interview is an opportunity for organizations to describe their EOI application in further detail.  The panel will let organizations know in advance if they will need to provide a brief presentation based on their application.

The interview/presentation will be marked out of a total score of 10.