There are currently no active Expressions of Interest to operate an EarlyON Child and Family Centre

All EarlyON Centres and programs must adhere to the Ontario Early Years Child and Family Centres (2018): Business Practices and Funding Guidelines for Service System Managers.

 

Not-for-profit organizations who are committed to operating a program that welcomes all families and provides accessible, equitable, high quality services that are responsive to local community needs are eligible to apply.

Submit a complete EOI submission which includes:

  • EarlyON EOI application
  • EarlyON Child and Family Centre Budget
    • email EarlyON@toronto.ca to receive a budget spreadsheet
    • if you currently operate an EarlyON Child and Family Centre
      • use one tab to fill out the budget to show your budget for your existing operations
      • use another tab to show the proposed budget for the new centre you are applying to run
      • you will need to show how you will have enough (new or existing) staff at the new centre to be able to provide services
        • for a minimum of 8 hours per day, 5 days per week.
        • please do not include in the budget any additional (non-EarlyON related) services that your agency may provide (e.g. child care)
    • if you do not currently operate an EarlyON Child and Family Centre
      • fill out the EOI budget to include only the proposed operations/budget for the new centre
      • you may leave the staff name field blank on the Staffing Information tab in the budget document
        • we do require that you fill in the other fields on the Staffing Information tab
  • Mandatory Documents
    • A brief overview of the history and mandate of the organization
    • Copy of the Articles of Incorporation/Letters Patent
    • Declaration of Not-for-Profit Compliance with seal/notarized
    • List of Current Board of Directors with Contact Information
    • Agency bylaws
    • Audited Financial Statement for the most recent fiscal year end and copy of any Management Letter issued by the auditor
    • Annual General Meeting Minutes for the past fiscal year

An evaluation panel comprised of City of Toronto staff will verify the completeness of the EOI submission, evaluate the application and conduct interviews to make the final selection.

Application Evaluation

The panel will score your EOI application:

  • Section 1 of the EOI application will be marked on a pass/fail basis, where a “pass” indicates all fields have been completed and a “fail” indicates missing or incomplete information. If a field is not applicable to your organization, a brief explanation must be provided.
  • Section 2 of the EOI application includes 10 questions, each of which will be marked out of 10 for a final score out of 100.

Interview

To be invited to participate in an interview, an organization must have

  • submitted all the mandatory documents,
  • received a “pass” on section 1 of the EOI application, and
  • received a mark of 70 or higher on section 2.

The interview is an opportunity for organizations to describe their EOI application in further detail.  The panel will let organizations know in advance if they will need to provide a brief presentation based on their application.

Marks will be awarded to applicants that already have available space or have an agreement-in-principle with a landlord for the new program. Providing services in additional languages will be considered an asset if it meets the identified needs of the local community. The City is also supportive of organizations leveraging their existing staff expertise and resources to operate the new EarlyON Child and Family Centres.

The interview/presentation will be marked out of a total score of 10.

Final Selection

All proposals will be e­va­lu­at­ed through a com­pre­hen­sive re­view and analysis by a the evaluation panel, which will include City staff.

The aim of the panel is to select a proposal(s) which in its opinion meet­

  1. the Ci­ty’s requirements under this EOI and
  2. pro­vide(s) the best overall value to the City.

The panel will consider scores received on the application and interview process;  however the successful organization(s) will not ne­ces­sa­ri­ly be the one obtaining the highest score or the lowest fees or cost (pricing). The City reserves the right to select the organization(s) that can provide the best value for delivering EarlyON child and family programming in Toronto.

All applicants submitting an Expression of Interest accept the City’s  decision as final and binding.

Service Agreements

The City will enter into a Service Agreement with successful organization(s) that have already secured City approved site with at least 2,500 sq. ft. in program space. Each new centre is required to operate out of a primary site that is a minimum of 2,500 square feet. Satellite sites can be smaller or larger, depending on need and space availability.

If the successful organization(s) has/have not yet secured space, the City will enter into an Agreement-in-Principle to allow the organization(s) 60 days to:

  1. select a site with at least 2,500 sq. ft. in program space
  2. secure City approval regarding the selected site
  3. sign a lease with the landlord for the selected site

The City is available to support the process to find and secure space, as needed. If the successful organization(s) is unable to secure a site within 60 days the timeline can be extended, if the City approves.Otherwise, the City reserves the right to extend the offer to the organization(s) with the next highest final score.

Organizations are welcome to partner with other service providers, but only one organization may be listed as the lead in the application. Only the lead organization will sign a Service Agreement for funding with the City of Toronto.

The City is investing in French Language EarlyON Child and Family Centres through a separate funding stream, thus these EOIs are targeting English-language services.

Please note that non-English language programming can still be offered in the new centres in addition to core English-language programming.