August 24, 2018 is the deadline for operators to submit their Expression of Interest to establish and operate one of the new EarlyON Child and Family Centres and the LGBTQ2S mobile program.

The City is looking to open two new EarlyON Child and Family Centres located in northwest and northeast Toronto and an EarlyON LGBTQ2S mobile program. All EarlyON Centres and programs must adhere to the Ontario Early Years Child and Family Centres (2018): Business Practices and Funding Guidelines for Service System Managers.

Interested organizations are invited to submit an Expression of Interest. Information sessions will be held on

  • Monday, July 30 from 10 a.m. to noon at 55 John Street (Metro Hall, 27th Floor Boardroom) and
  • Wednesday, August 15 from 10 a.m. to noon at 55 John Street (Metro Hall, 10th Floor Boardroom).

To register for an information session, email EarlyON@toronto.ca.

The proposed mobile LGBTQ2S EarlyON program will partner with existing EarlyON Child and Family Centres across Toronto to deliver early years services to children, families and caregivers.

“Mobile program” refers to a program where a service provider travels to different locations across Toronto to provide programs in existing community spaces (EarlyON centres, libraries, parks, community centres, etc.).

The LGBTQ2S mobile program will provide programming specifically for LGBTQ2S families and trans/gender-independent children across Toronto. It will also help to build the capacity of existing EarlyON centres to better serve the LGBTQ2S community. LGBTQ2S families face barriers to accessing inclusive early years services. This program will help to address these challenges by offering more welcoming and responsive programming.

Toronto Children’s Services vision for LGBTQ2S inclusion is:

  • All families, regardless of family structure, feel welcomed and included in all child care and early learning programs.
  • All children see their reality reflected in their early learning and care environment.
  • All children, regardless of gender identity and expression, feel welcomed and included.

This new LGBTQ2S mobile program is an important part of achieving this vision.

The new LGBTQ2S service provider will co-lead a community of practice made up of existing EarlyON providers, to support capacity building and mentoring towards more inclusive programs in centres across Toronto. In addition, the service provider will partner with a researcher investigating best methods to increase inclusion for LGBTQ2S children and families within the early learning and care sector. Finally, the service provider will also participate on an external LGBTQ2S Advisory body that will guide much of this work.

The LGBTQ2S mobile program is eligible to be reimbursed for up to $30k in start-up costs and can receive a maximum of $150k in annual operating funding.

EarlyON Child and Family Centres offer free programs to parents/caregivers and their children from birth to six years of age. These centres welcome all families to participate in quality programs that

  • help strengthen adult-child relationships,
  • support parent education, and
  • foster healthy child development.

Qualified professionals can help families and caregivers find support, get advice, make personal connections and access a network of resources.

Northwest Toronto

The proposed EarlyON Child and Family Centre must be permanently located in, and serve families living in one of the following Toronto neighbourhoods:

  • Humbermede
  • Kingsview Village-The Westway
  • Rexdale-Kipling
  • Rustic
  • Thistletown-Beaumond Heights
  • West Humber-Clairville
  • Weston

Northeast Toronto

The proposed EarlyON Child and Family Centre must be permanently located in, and serve families living in one of the following Toronto neighbourhoods:

  • Agincourt North
  • Milliken
  • Steeles

Programs in Northwest & Northeast Toronto are eligible to be reimbursed for up to $90k in start-up costs and can receive a maximum of $350k in annual operating funding.

Not-for-profit organizations who are committed to operating a program that welcomes all families and provides accessible, equitable, high quality services that are responsive to local community needs are eligible to apply.

Submit a complete EOI submission which includes:

  • EarlyON EOI application
  • EarlyON Child and Family Centre Budget
  • Mandatory Documents
    • A brief overview of the history and mandate of the organization
    • Copy of the Articles of Incorporation/Letters Patent
    • Declaration of¬†Not-for-Profit Compliance¬†with seal/notarized
    • List of Current Board of Directors with Contact Information
    • Agency bylaws
    • Audited Financial Statement for the most recent fiscal year end and copy of any Management Letter issued by the auditor
    • Annual General Meeting Minutes for the past fiscal year

Mail or hand deliver the complete EOI submission to the City no later than August 24, 2018.

Mail
Attention: EarlyON Unit Toronto Children’s Services
10th floor Metro Hall
55 John St
Toronto ON
M2N 5C6

An evaluation panel comprised of City of Toronto staff will verify the completeness of the EOI submission, evaluate the application and conduct interviews to make the final selection.

Application Evaluation

The panel will score your EOI application:

  • Section 1 of the EOI application will be marked on a pass/fail basis, where a “pass” indicates all fields have been completed and a “fail” indicates missing or incomplete information. If a field is not applicable to your organization, a brief explanation must be provided.
  • Section 2 of the EOI application includes 10 questions, each of which will be marked out of 10 for a final score out of 100.

Interview

To be invited to participate in an interview, an organization must have

  • submitted all the mandatory documents,
  • received a “pass” on section 1 of the EOI application, and
  • received a mark of 70 or higher on section 2.

The interview is an opportunity for organizations to describe their EOI application in further detail.  The panel will let organizations know in advance if they will need to provide a brief presentation based on their application.

Marks will be awarded to applicants that already have available space or have an agreement-in-principle with a landlord for the new program.

The interview/presentation will be marked out of a total score of 10.

Final Selection

All proposals will be e­va­lu­at­ed through a com­pre­hen­sive re­view and analysis by a the evaluation panel, which will include City staff.

The aim of the panel is to select a proposal(s) which in its opinion meet­

  1. the Ci¬≠ty’s requirements under this EOI and
  2. pro­vide(s) the best overall value to the City.

The panel will consider scores received on the application and interview process;  however the successful organization(s) will not ne­ces­sa­ri­ly be the one obtaining the highest score or the lowest fees or cost (pricing). The City reserves the right to select the organization(s) that can provide the best value for delivering EarlyON child and family programming in Toronto.

All applicants submitting an Expression of Interest accept the City’s  decision as final and binding.

Service Agreements

The City will enter into a Service Agreement with successful organization(s) that have already secured City approved site with at least 2,500 sq. ft. in program space.

If the successful organization(s) has/have not yet secured space, the City will enter into an Agreement-in-Principle to allow the organization(s) 60 days to:

  1. select a site with at least 2,500 sq. ft. in program space
  2. secure City approval regarding the selected site
  3. sign a lease with the landlord for the selected site

The City is available to support the process to find and secure space, as needed. If the successful organization(s) is unable to secure a site within 60 days the timeline can be extended, if the City approves.Otherwise, the City reserves the right to extend the offer to the organization(s) with the next highest final score.

The City is investing in French Language EarlyON Child and Family Centres through a separate funding stream, thus these EOIs are targeting English-language services.

Please note that non-English language programming can still be offered in the new centres in addition to core English-language programming.