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Toronto Child Care & Early Learning Forum

Vision: The Child Care and Early Learning sector in Toronto, including service providers, policy makers and planners, have a collaborative meeting space where information-sharing and constructive dialogue can support the advancement of a quality Child Care and Early Learning system.


Nominations for Co-Facilitators

Are you interested in helping to plan and facilitate the meetings for the Child Care and Early Learning Forum? We are looking for Co-Facilitators in the east and north district.

2017 Meetings


Friday, November 24th, 2017
Metro Hall RM 308/309
9:30-11:30 AM
(Live Streamed)


Français
Mercredi le 13 décembre 2017,
NYCC, Salle de reunion: Council Chambers,
13 h – 15 h

District North South East West
Co-facilitator Vacant Donna Spreitzer
Jackman Community Daycare
jackman.donna@bellnet.ca
Vacant Elisa Wilmot
Alderwood Child Care
aaasi2@bellnet.ca
Director Therese Damaso Karen Wilson Karen Wilson Therese Damaso

Français

  • Comité consultatif des services de garde
  • Conseillère de la Ville de Toronto, Services à l’enfance : Kelly O’Gorman
  • Directrice de District : Therese Damaso

Agenda for Friday, November 24th
9:30 am – 11:30 am
Metro Hall, Room 308-309

  1. Welcome
  2. Child care and early years forum updates
  3. Licensed Child Care Growth Strategy – Phase one of implementation
  4. Toronto Public Health:
    • Traffic-related Air Pollution – what it means for child care
    • Infectious disease and vaccinations
  5. Children’s Services divisional update:
    • City Committee Report
    • City’s 2018 budget process
    • Operator Budgets and Funding
    • Client Service updates
    • Home Child Care
    • Every Child Belongs expansion
    • City Website
  6. Toronto District School Boards
    • Board closure and permit requests
    • Capital funding
    • TDSB research
    • Early Years Advisory Committee
  7. Question period

 

Purpose

The purpose of the Forum is to create a place where:

  1.  the Child Care and Early Learning sector can hear information directly from the City, the Province and the School Boards on issues and initiatives that affect the Child Care and Early Learning system.
  2. Children’s Services and other planning and decision-making bodies can seek input and feedback from the Child Care and Early Learning sector on initiatives that affect early learning and child care.
  3. the Child Care and Early Learning sector can raise issues, ask questions and promote dialogue on the child care system.

Vision

The Child Care and Early Learning sector in Toronto, including service providers, policy makers and planners, have a collaborative meeting space where information-sharing and constructive dialogue can support the advancement of a quality Child Care and Early Learning system.

Principles

  1. We are partners working for a quality child care system
  2. We value collaborative engagement
  3. We value each other’s professionalism and experience
  4. We understand that we are a complex system with many different, valuable contributors

Participation

Attendance and participation at meetings will be open to all interested parties; however, meetings will be intended for the following participants:

  • Child Care and Early Learning operators and service managers in Toronto
  • City of Toronto (Toronto Children’s Services; Toronto Public Health)
  • Ministry of Education
  • School boards serving Toronto
  • Others, as relevant to agenda items

Children’s Services will attend and support all meetings.
Representatives from the Ministry of Education, the school boards and Public Health will agree to attend at least one quarterly meeting together. This meeting will be specified in the annual schedule.

Meeting Structure

Frequency and Location

Forum meetings will take place quarterly

Meeting schedule

Meeting # Month English French
1 January 4 locations 1 location
2 April 1 location 1 location
3 September 4 locations 1 location
4 November 1 location 1 location

 

English meetings

Twice a year there will be meetings held each district

  • At least one of the four meetings will have attendance from the Ministry of Education, the School Boards and Public Health. This meeting will be live-streamed and the recording will be posted on the Forum’s website

Twice a year there will be meeting held in one location only.

  • This meeting will be live-streamed and the recording will be posted on the Forum’s website

(Rationale for alternating between district-based and city-wide: Through consultation, Forum participants emphasized the unique value of district-based meetings, as well asthe importance of attendance from all partners (Children’s Services, the school boards, Public Health and the Ministry of Education). This alternating approach tries to balance both objectives.)

French meetings

  •  All French-speaking meetings will take place in one location.

Meeting facilitation

The French-speaking Forum and each English-speaking Forum will have co-facilitators: one from the Child Care and Early Learning community and one from Children’s Services.

Co-facilitators will share the role of chairing the meetings and will be responsible for

  • Keeping meetings on time and focused on the agenda items
  • Helping to maintain a positive and productive meeting space
  • Facilitating the open question period
  • Helping meetings achieve the Forum’s purpose, vision and principles

Selection and length of term – Community Co-Facilitator

  • There will be Community Co-Facilitator for each of the four districts.
  • Term: A two year term, with the option of multiple and consecutive terms, if approved by the Forum participants
  • The Community Co-facilitator will be nominated and approved at a Forum meeting
  • When there are multiple nominations, an anonymous voting process will be used
  • The Community Co-Facilitator for the upcoming term should be selected and approved before the current term ends

Agenda Setting Team

  • In advance of the quarterly meeting, an Agenda Setting Team will review the issues raised and action items from previous meetings, discuss potential agenda items and set the agenda. This process will be conducted in a manner that is suitable and mutually agreeable to all team members (e.g. in person meeting, by phone, by email).
  • The Agenda Setting Team will include the Ministry of Education, the school boards, Public Health, Children’s Services and the Community Co-Chairs.
  • Two Co-Facilitators will coordinate the process, one from Children’s Services and one from the Child Care and Early Learning community.
  • Each team member will be responsible for consulting with their colleagues to identify potential agenda items to bring to the agenda setting process.
  • One agenda will be set for each quarter.
  • The Co-Facilitators will be responsible for finalizing the agenda once all agenda setting team members have been consulted.
  • Agendas will be posted on the Forum website at least one week in advance of meetings.
  • Annually, the agenda setting team will forecast agenda items for the upcoming year, to the greatest extent possible. Prior to each meeting, any new, arising items will be added to the agenda and forecasted items will be confirmed or removed.

Meeting Notes

  • Children’s Services will be responsible for taking and posting meeting notes.
  • Meeting Notes will be action oriented, capturing only a brief summary of agenda items, while focusing on key actions arising from the meeting
  • There will be one set of meeting notes for each quarter.
  • Notes will be posted on the Forum website

Raising & Tracking Key System Questions and Issues

  • When key system questions or issues are raised they will be brought to the Agenda Setting Team for review and follow-up.
  • The Agenda Setting Team will revise items for consideration on future agendas.
  • Key system questions, issues and follow-up will be documented on the Forum website.
  • A number of channels will be developed to raise key system questions and issues, including email, on-line, in meetings and through the Agenda Setting Team.

 


Appendix A

Principles Described

1. We are partners working for a quality child care system

i. All participants are partners in supporting Toronto’s child care system
ii. All participants are partners in maintaining and improving the quality of child care in Toronto
iii. All participants strive to increase access to quality child care for all families.

2. We value collaborative engagement

i. We recognize that the child care sector is stronger for children and families when all parties work together as partners, including in times of transformation and stability.
ii. We recognize that having and sharing different views and approaches can lead to constructive dialogue, which can create better outcomes.
iii. We recognize that the child care sector is a complex system that experiences significant change and that these changes impact the working environments of all participants
iv. We recognize that responding to changes in the child care system is a shared experience amongst all participants and that this can help us work together as partners throughout the transformation process.

3. We value each other’s professionalism and experience

i. We acknowledge that all members of the child care sector have valuable knowledge and experience that should be heard and responded to, and should inform child care planning and decision-making.
ii. We acknowledge the importance of sharing back the results of a consultation with those who were consulted and reporting on how the input and feedback influenced the planning or decision-making.

4. We understand that we are a complex system with many different, valuable contributors

i. We recognize that there are many contributors in the child care sector and that each one brings unique value to the child care sector.
ii. We acknowledge that the child care system is complex and is made up of many diverse child care Operators with differing needs and preferences.
iii. We recognize that the goal of child care planning and decision-making is always to support a quality child care system for families and children and that it may be difficult to meet all needs and preferences all of the time.

 


Appendix B

Summary of the Forum Review Process (formerly District Child Care Advisories)

The enclosed Terms of Reference were developed by a District Child Care Advisories (DCCA) Strategic Review Team, which included child care operators and Children’s Services staff. It was informed by a consultation with participants of the former DCCAs, and reviewed and approved by participants at DCCA meetings.

Initiation of DCCA review
Feedback from Child Care Operators in March 2015 indicated a need to review and strengthen the DCCAs.

Consultation
 A survey about the DCCAs was completed by 447 respondents in April 2016. Respondents included child care operators and supervisors, home child care providers, and partners of the DCCAs (e.g. Children’s Services staff, school boards, Ministry of Education, and others with invested interests). The DCCA survey captured opinions, experiences and suggestions about:

  • Awareness, attendance, and accessibility
  • Current levels and areas of satisfaction
  • Future directions
  • Other related opportunities for child care operators.

Development and review of Recommendations
A Strategic Review Team, comprised of child care operators and Children’s Services staff reviewed the survey results and developed recommendations for how to strengthen the DCCAs. The team presented the results and recommendations at DCCA meetings in September, 2016. Meeting participants shared feedback and confirmed their agreement through an instant clicker-polling format.

Development and Launch of new Terms of Reference
The Strategic Review Team developed the approved recommendations into a new Terms of Reference, which was then posted online and open for feedback from the child care community. In February, 2016, the finalized Terms of Reference was officially launched under its new name: the Child Care and Early Learning Forum (“the Forum”).

As part of the revised Child Care and Early Learning Forum (formerly the DCCA), meetings will be facilitated by a rep from the child child care sector (operator) and a rep from Children’s Services.

What does the co-facilitator role entail?

Co-facilitate meetings in their district (North, South, East, or West), as well as the city-wide Forum meetings on a rotation basis. This includes:Keeping meetings on time and focused on the agenda items
Facilitating the open question period (e.g. directing questions to the right person if they’re present, asking that an action be included in the minutes to bring back answers or responses, etc…)
Helping meetings achieve the Forum’s vision and principles of being a collaborative and positive space.
Be members of the agenda setting team (see below);
Help identify agenda items for Forum meetings.

How will the community co-facilitators be selected? How long will the position be for?

The community co-facilitator will be nominated and elected at a Forum meeting. Interested persons can either nominate themselves or be nominated by someone else. If nominated by someone else, the nominees must agree.

Participants at the Forum will vote for a nominee through an anonymous process. The co-facilitators will hold the role for a two year term. He or she can hold this role for multiple and consecutive two year terms, as long as they continue to be elected by the Forum’s participants.

If there is only one nominee the person will be acclaimed.

How do I nominate myself or someone else?

To nominate yourself or another person please send an email to childcare@toronto.ca with: “Forum Co-facilitator” in the subject line.

What is the agenda setting team?

The agenda setting team includes the Forum co-facilitators and staff from Children’s Services, the Ministry of Education, the school boards, and Public Health.
The team will review questions and issues raised by the community and action items from past meetings to develop the agendas for future Forum meetings

Looking for further information? Email childcare@toronto.ca