June 30, 2025 is the deadline for facilities to submit a report for 2024 data. Use the Registration ID (R-Code) you received in the mail. Facilities are not required to report data from 2019 to 2023. Find information including which facilities are required to or not required to submit a report, tools and calculators, a step-by-step guide to submitting your report and frequently asked questions.
Registration for ChemTRAC reporting workshops is free and strongly recommended, especially for facilities that are new to ChemTRAC.
You can use the following assessment process for ChemTRAC reporting.
You may be required to report
IF
Your facility is located in Toronto
AND
You do one or more of the following activities:
Go to Step 2
You are not required to report
IF
Your facility is not located in Toronto
OR
You only do one or more of the following activities:
Go to Step 4 and submit your report as exempt to remove your facility from our database.
To help you estimate the amounts you need to report to ChemTRAC, Toronto Public Health has developed calculators* that you can use. These can be opened using Microsoft Excel or a free office suite such as OpenOffice or LibreOffice.
These documents may not be fully AODA** compliant. For accessible formats or communication support, please contact ChemTRAC (chemtrac@toronto.ca or 416-338-7600).
You may download the calculators related to your business processes. If you use more than one calculator, use the “Calculation of Totals” calculator to add up the use and release amounts.
| Process | Process Calculators | Guide |
| Crematoria | Crematoria (Excel) | |
| Embalming and using Formaldehyde or use of other chemicals that contain VOCs | Volatile organic compounds (VOCs) (Excel) | Guide |
| If you use 2 or more calculators | Calculation of totals (Excel)(Add the results from output summary of two or more calculators into this calculator to find the total amounts and identify if any chemical meets the reporting threshold) |
* See “Notes about the Calculators” on this page**Accessibility for Ontarians with Disabilities Act (AODA)
You are required to keep your records and supporting documents for five years, including:
Compare the results for each chemical (from the Output Summary table in the calculators) with the corresponding thresholds in the appropriate reporting categories.
| Chemical Name | Sources | Threshold
(kg/yr) |
Category |
| Formaldehyde | Embalming |
100 |
Otherwise Used |
| Mercury | Cremation |
1 |
Processed |
| Volatile organic compounds total (VOCs) | Using chemicals that contain
VOCs, natural gas combustion |
100 |
Released to Air |
| Nitrogen oxides (NOx) | Cremation process, using natural gas to provide heat for processes |
200 |
Released to Air |
| Particulate matter 2.5 (PM2.5) | Natural gas combustion |
30 |
Released to Air |
See the full list of priority substances (chemicals).
The reporting deadline is June 30th each year.
Submit your report if any of the amounts are equal to or exceed the reporting thresholds
OR
If all of the amounts are below the reporting threshold, you may submit a report as a
below threshold facility .
Use the ChemTRAC Guide to Reporting for step-by-step instructions on submitting your report.
Reminder: Print the confirmation page after submitting your report and keep it for five years.
The calculators listed above are the most current versions. It is strongly recommended to download the calculator each time you want to use it.
The above calculators can help you identify which priority substances (chemicals) your facility uses or releases, and estimate the amounts of these chemicals to see if you need to report to the Environmental Reporting and Disclosure Bylaw. Depending on the processes your business uses, you may need to use more than one of the calculators on the list above – if this is the case, you can add up the amounts using the “Calculation of Totals” calculator.
These calculators are provided solely as an aid. They may not apply or all or parts of your business operations. You can choose to use these calculators or other tools that may be applicable to estimate chemical use and emissions. The City of Toronto makes no representation or warranty as to the applicability of these tools to your facility or to your obligation to comply with the Environmental Reporting and Disclosure Bylaw (Municipal Code Chapter 423). It is the responsibility of each facility owner or operator to take the necessary steps to ensure compliance with the bylaw.