Make your views known about a matter being considered by City Council or one of its Committees or local Boards.
You can submit comments in writing or speak at a Committee or Board meeting about specific agenda items. Prior to submitting comments, please review the Rules of Procedure. Please review Chapter 27 for Council Procedures and Committees that report to Council. Rules of Procedure for Council Advisory Bodies and some City Boards and Tribunals can be found through the Other Boards and Committees list on the Committees tab.
For information about watching meetings online please visit Watch City Council Live.
Submit your comments in writing. Contact information for each committee are listed on the appropriate Council or Committee page.
For your convenience, each agenda item has a “Submit Comments” option to email your comments about the item you are viewing. Using the “Submit Comments” button will ensure that your name, contact information and your consent are submitted with your comments on the item you selected. This online button will be removed once the meeting is in progress and action has been taken on the item.
When sending written comments that are intended for consideration by a committee or Council, please clearly indicate the following details:
Please submit all written communications to the Clerk as soon as possible; the more time we have to process your communication and share it with Members, the more time they will have to consider your comments. Communications not received in time will not be distributed to Members.
Present directly to a committee of City Council about specific agenda items during a scheduled meeting.
Presenters are not heard at meetings of City Council, unless there is a legislated requirement to do so.
Please register to speak by contacting the committee email listed on the relevant committee page. We request that you register by 4:30 p.m. the day before the meeting. If there is a meeting room provided with the agenda, you have the option to make your presentation in-person or by video conference. Please indicate your preference in your request to speak.
For your convenience, each agenda item has a “Request to Speak” button that can be used to submit a request to speak on the item you are viewing.
Once you have registered to speak at a meeting, you will receive an email with important meeting information. If you have materials to support your presentation, please submit them to the Clerk by email.
When you arrive at City Hall or Civic Centre, follow all screening protocols before attending the meeting room.
When you arrive at the meeting room, take a seat in the public gallery. You can make your presentation from the presentation desk in the room.
For detailed instructions about how to connect to the meeting, refer to the Connecting to Webex Instructions.
Tip: For best sound quality, use a headset or microphone. Try to limit background noise especially any audio of the meeting (e.g. from the YouTube livestream), so that Members can hear you clearly and without feedback. Mute or turn off televisions or radios.
You can connect to the electronic meeting using a phone, computer, or mobile device.
Some computers and mobile devices, like smart phones or tablets, may require you to download the Cisco Webex application. You can test your device in advance of a meeting.
The Webex Application is available for download in the Google Play or Apple App Store.
By Phone:
Tips when connecting by Phone: Press “* 6” to mute or unmute or use your phone’s “mute” option.
By Computer:
By Tablet or Smartphone:
We collect your information under the authority of the Toronto Municipal Code Chapter 27, Council Procedures or any other applicable procedural By-law. As permitted under Section 27 of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), we collect this information for the purpose of creating a record that is available to the general public. Information collected for this purpose is not subject to the privacy provisions in MFIPPA.
The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its Committees and Boards. The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it – such as your postal address, telephone number or e-mail address – available to the public, unless you expressly request the City to remove it.
Any written comments submitted, your full legal name and the name of the organization you represent (if applicable), become part of the public record of the meeting.
If you are writing as an individual in a personal capacity, you will be listed as a correspondent in any relevant agendas, decisions and minutes, which are posted online. The listing of your name in connection with an agenda item may be indexed by search engines like Google.
A full copy of your correspondence will be provided to anyone who asks before or after the meeting.
Contact City Clerk’s Office staff if you have any questions or concerns.