Have Your Say!Make your views known about a matter being considered by City Council or one of its Committees or local Boards. You can submit comments in writing or speak at a Committee meeting about specific agenda items. To submit comments in writing or speak at a Tribunal meeting, please review the Rules of Procedures for that specific Tribunal from the Council or Committee page. For a listing of decision bodies and where to watch their meetings visit: https://www.toronto.ca/legdocs/tmmis/livestream.htm Write to Council or CommitteeSubmit your comments in writing. Contact information for each committee are listed on the appropriate Council or Committee page. For your convenience, each agenda item has a "Submit Comments" option to email your comments about the item you are viewing. Using the "Submit Comments" button will ensure that your name, contact information and your consent are submitted with your comments on the item you selected. This online button will be removed once the meeting is in progress and action has been taken on the item. When sending written comments that are intended for consideration by a committee or Council, please clearly indicate the following details:
Please submit all written communications to the Clerk as soon as possible; the more time we have to process your communication and share it with Members, the more time they will have to consider your comments. When your comments will not be distributed to Committee or CouncilComments that are submitted anonymously or include defamatory language will not be accepted or form part of the official meeting record on that item. If we're unsure if comments sent to us were intended for Committee or Council, we will not distribute them. Correspondence must be addressed to the Committee, City Council or the Clerk in the "To" line of the letter or email. Emails sent to individual councillors or City staff that are copied to the Clerk or Committee via cc: will not be distributed to the Committee. If you are submitting comments on behalf of someone else and do not include confirmation of their consent for you to submit comments on their behalf, we will not distribute them. If we receive your comments after a matter has been decided, we will not submit them as a part of the meeting record. Comments that are not distributed to Committee or Council will not be accepted, distributed or form part of the official meeting record on that item. Request to Speak at a Committee MeetingPresent directly to a committee of City Council about specific agenda items during a scheduled meeting. Presenters are not heard at meetings of City Council, unless there is a legislated requirement to do so. Please register to speak by contacting the City Clerk's staff listed on the relevant committee page. We request that you register by 4:30 p.m. the day before the meeting. If there is a meeting room provided with the agenda, you have the option to make your presentation in-person or by video conference. Please indicate your preference in your request to speak. For your convenience, each agenda item has a "Request to Speak" button that can be used to submit a request to speak on the item you are viewing. Participating In MeetingsOnce you have registered to speak at a meeting, you will receive an email with important meeting information. If you have materials to support your presentation, please submit them to the Clerk by email. What to Expect:
In-person ParticipationWhen you arrive at City Hall or Civic Centre, follow all screening protocols before attending the meeting room. When you arrive at the meeting room, take a seat in the public gallery. You can make your presentation from the presentation desk in the room. Electronic ParticipationFor detailed instructions about how to connect to the meeting, refer to the Participating in Electronic Meetings Guide. What to expect when speaking at electronic committee meetings
Connecting to an Electronic MeetingOnce you have registered to speak at a meeting, you will receive an email connection details for the meeting. You can connect by phone, computer, or mobile device.Some computers and mobile devices, like smart phones or tablets, may require you to download the Cisco Webex application. Click this link to test your device: https://www.webex.com/test-meeting.html The Webex Application is available for download in the Google Play or Apple App Store. By Phone:Tips when connecting by Phone:Press "* 6" to mute or unmute or use your phone's "mute" option.  By Computer:By Tablet or Smartphone:TroubleshootingPrivacy NoticesWe collect your information under the authority of the Toronto Municipal Code Chapter 27, Council Procedures or any other applicable procedural By-law. As permitted under Section 27 of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), we collect this information for the purpose of creating a record that is available to the general public. Information collected for this purpose is not subject to the privacy provisions in MFIPPA. The City of Toronto Act, 2006 and the City of Toronto Municipal Code authorize the City of Toronto to collect any personal information in your communication or presentation to City Council or its Committees and Boards. The City collects this information to enable it to make informed decisions on the relevant issue(s). If you are submitting letters, faxes, e-mails, presentations or other communications to the City, you should be aware that your name and the fact that you communicated with the City will become part of the public record and will appear on the City’s website. The City will also make your communication and any personal information in it - such as your postal address, telephone number or e-mail address - available to the public, unless you expressly request the City to remove it. Written SubmissionsAny written comments submitted, your name and the name of the organization you represent (if applicable), become part of the public record of the meeting. If you are writing as an individual in a personal capacity, you will be listed as a correspondent in any relevant agendas, decisions and minutes, which are posted online. The listing of your name in connection with an agenda item may be indexed by search engines like Google. A full copy of your correspondence will be provided to anyone who asks before or after the meeting. VideosContact City Clerk's Office staff if you have any questions or concerns. |
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