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The City of Toronto Archives can provide digital copies and digital prints of the many images in our photographic holdings, subject to the Copyright Act.
All orders for image reproductions must be pre–paid. Please contact our reference staff at 416-397-0778 for more information.
It is up to researchers to ensure the accuracy of the citations on their orders.
On this website, you can view a selection of images already in digital form. To view many thousands of additional images, come to the Archives and view the photographic collections in our Research Hall.
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Filmmaker
September 20, 1947
Photograph by John H. Boyd
Fonds 1266, Item 118879 |
Online Order Form
Online Images Order Form Temporarily Unavailable: Friday, May 10
Due to a scheduled upgrade, the online form for image reproduction orders will be temporarily unavailable between 9.00 am and 12 noon on Friday, May 10. We apologize for any inconvenience this may cause.
You can now order scanned archival images online. For more information please see the user guide for this service.
Please note that the online order form is only available for images that have already been scanned, and you will need an e-mail address, otherwise you will have to order images using the manual forms.
Online payment is not available yet. The Archives will continue to contact you to arrange for payment and notify you when your order is ready.
Manual Order Forms
Image reproduction fees
Fees for photographs or other media that have already been digitized
- 8" x 10" – $30
- 11" x 14" – $40
- 16" x 20" – $50
- Digital file on a CD – $25
Fees for photographs or other media that are not digitized
- 8" x 10" print - $80
- 11" x 14" print - $90
- 16" x 20" print - $100
- Digital file on a CD - $75
- Set up fee if the original is greater than 11" x 17" - $50 per order
When filling out the digital reproductions order form or the image permission request form, you must provide the following information on both forms: Fonds/Series and File/Item number (i.e.: Series 1244, Item 3), title/description of the item (i.e, 1904 fire ruins), the intended use (i.e., personal use, publication in a newsletter), and your complete contact information. When filling out the image permission request form, please be sure that the person signing the form is someone responsible for the production of the end product (not just a researcher or staff member).
1. Select images: You must select the images you wish to have.
Archives staff provides as much help as possible by directing you to appropriate
collections. Archives staff cannot select images or do detailed searching for
specific images because we do not have the staff resources to do so.
2. Submit your order: Before completing an order form, decide if
you want digital prints made with Epson archival inks on heavyweight matte paper from digital files, or digital files on a CD-ROM. Please consult the
Reproduction Fees page for prices. Caution: The colours that you see on the computer monitor may not be matched in prints produced by our printers.
Digital images are provided on a CD-ROM in the form of TIFF files.
To order digital copies, please complete a Image Reproduction Request
form. These forms ensure that we have sufficient information to process your
order, determine if copyright or other permissions are required, and carry
out the reproductions to your specifications. For the City of Toronto's privacy statement regarding personal information collected on these forms, click here.
3: Pay for your order: Payment must be made when the order is placed. You may pay by cash, debit, cheque, Visa or Mastercard. Cheques must be made out to Treasurer, City of Toronto.
Payment can also be made over the telephone and the items mailed once payment is processed.
4: Requesting permission to use images: If you wish to use the images in a publication, in an exhibit, on a website, or in a film or broadcast and require a letter of permission; please complete an Image Permission Request form. If the Archives owns the copyright or the image is in the public domain, you are not required to seek the Archives' permission for use. However, we request that the image is properly cited.
We do not charge a fee for the use of our images. When the images are used in a publication, we ask that the publisher send us a complimentary copy of the finished book, periodical, pamphlet, report, poster, etc. It is your responsibility to fulfil or inform the publisher of this obligation.
When the Archives does not own copyright, it is your responsibility to obtain the copyright holder’s permission before publishing or using the image for anything other than research or private study. Copyright Guidelines for Researchers provides additional information about copyright. Copyright requirements are also included in the list of guidelines you agree to when signing the Archives registration form.
Regarding images from the Toronto Transit Commission collection, the TTC requires that their permission be obtained for every reproduction made, regardless of use. You must complete a separate permission form which we fax to the TTC, who usually respond in the next two or three business days.
5. Wait for your order to be completed: Regular orders can take up to ten working days to complete. Special orders can take up to twenty working days to complete.
6. Pick up your order: Once an order is ready, Archives staff will contact you, usually by phone or e-mail.
If you live outside of the Toronto area, we will mail you your completed order (you are not required to pay the postage). Images will not be sent by e-mail.
If you wish the order to be picked up by a courier, you are required to make the arrangements with the courier.
Terms and Conditions of Use
1. The City of Toronto Archives may not be the holder of copyright or intellectual property in the images and the user accepts full responsibility for obtaining permission from the copyright owner.
2. The Archives will, where possible, endeavour to provide information about copyright to the client. All responsibility for possible infringement of copyright or other rights, including the invasion of privacy arising from use of reproductions, is assumed by the user.
3. The City of Toronto Archives must be credited with the appropriate citation provided for each image used. Credits should appear in close proximity to the image or in a special section devoted to credits. Credits for images used in film and other broadcast material must mention the City of Toronto Archives but may omit the image citations; however, citations should be kept on file.
4. If the image is manipulated in any way, an accompanying caption must indicate that the image has been altered and how it has been altered (manipulation, significant cropping, tinting, superimposing, etc.)
5. The user may not reproduce, resell, or permit others to reproduce the photographic copy or any facsimile of it. Additional copies must be purchased from the City of Toronto Archives.
6. One complimentary copy of each publication, film, or CD-ROM in which the photographic copy appears must be sent to the City of Toronto Archives. It is the responsibility of the user to fulfil this obligation.
7. In authorizing the publication of images from the collection, the City of Toronto Archives does not surrender its own right to publish them, or to grant permission to others to do so.
8. Website restrictions: Images used on a website should not be more than 72 dpi. The long side of the image should not be more than 550 pixels.
For a list of other reproduction fees, click here.
