CORPORATE SERVICES COMMITTEE

A G E N D A

DECLARATIONS OF INTEREST PURSUANT TO

THE MUNICIPAL CONFLICT OF INTEREST ACT.

DEPUTATIONS.List will be available at the meeting.

10:00 a.m.Respecting Item No. 5AGREEMENT BETWEEN THE FORMER CITY OF TORONTO AND CONTAPSAI.

Respecting Item No. 6EMPLOYEES ELIGIBILITY FOR MEMBERSHIP IN COTAPSAI.

Respecting Item No. 7STATUS REPORT ON STAFF AFFECTED BY RESTRUCTURING.

Respecting Item No. 8ESTABLISHMENT OF INTERIM FUND TO MAINTAIN A SECURE WORK ENVIRONMENT.

Respecting Item No. 9FINAL RELEASE AND INDEMNITY FORM, VOLUNTARY EXIT PROGRAM.

2:00 p.m.Respecting Item No. 4REVIEW OF FAIR WAGE POLICY.

3:00 p.m.Respecting Item No. 10SETTLEMENT OF DAMAGES.

COMMUNICATIONS/REPORTS.

1.PROPOSED LANE CLOSING AND SURPLUS PROPERTY

DECLARATION - UNNAMED LANE EXTENDING NORTH

FROM ESQUIRE ROAD, PLAN 4490

(WARD 14 - SCARBOROUGH WEXFORD).

(DEFERRED FROM PREVIOUS MEETING.)

Commissioner of Corporate Services.

(June 25, 1998)

Recommending that:

(1)City Council direct staff to initiate road closing procedures with respect to the unnamed lane extending north from Esquire Road as shown on the attached sketch;

(2)City Council declare the lane to be surplus to the needs of the City;

(3)the Commissioner of Corporate Services be directed to give notice to the public of the lands declared surplus;

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

2. RENEWAL OF LEASE OF CITY-OWNED

PROPERTY LOCATED AT 4118 SHEPPARD AVENUE EAST

(WARD 17 - SCARBOROUGH AGINCOURT).

(DEFERRED FROM PREVIOUS MEETING.)

Commissioner of Corporate Services.

(June 26, 1998)

Recommending that:

(1)authority be granted to renew the lease with Alexander Benjamin & Associates Investments Limited for the premises described herein, based on the same terms and conditions as the expiring lease and in a form acceptable to the City Solicitor; and

(2)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

2(a).Commissioner of Corporate Services.

(August 26, 1998)

Providing further information as requested by the Corporate Services Committee at its July 20, 1998 meeting regarding the expected long term use of the captioned property; advising that enquiry has been made to the Works and Emergency Services and the Transportation Services which indicates that the expected long term use of the property is for the proposed Sheppard Avenue East Grade Separation at this location where the CN railway track intersects with Sheppard Avenue East; that planning, design and construction would proceed once the necessary funds are allocated for this project; and recommending that this report be received for information.

3.JOHN STREET ROUNDHOUSE - REQUEST FOR

EXPRESSIONS OF INTEREST (WARD 24 - DOWNTOWN).

(DEPUTATION ITEM.)

City Clerk.

(June 9, 1998)

Advising that City Council, at its meeting held on June 3, 4 and 5, 1998, during consideration of Clause No. 1 of Report No. 7 of The Corporate Services Committee, headed "John Street Roundhouse - Request for Expressions of Interest (Ward 24 - Downtown), directed that the aforementioned Clause be struck out and referred back to the Corporate Services Committee for further consideration; and the Commissioner of Corporate Services be requested to continue negotiations with the two leading proponents in order to obtain additional information and submit a further report to Council for its meeting to be held on October 1, 1998, through the Corporate Services Committee, once more substantive information is available.

(NOTE:A FURTHER REPORT FROM THE COMMISSIONER OF CORPORATE SERVICES RESPECTING THE FOREGOING MATTER WILL BE DISTRIBUTED PRIOR TO THE MEETING.)

4.REVIEW OF FAIR WAGE POLICY.

(DEPUTATION ITEM - TO BE CONSIDERED AT 2:00 P.M.)

Chief Administrative Officer.

(July 9, 1998)

Recommendations for Part 1 - Labour Trade Provisions:

Recommending that:

(1)the Executive Director of Human Resources in conjunction with the City Solicitor report on the possibilities presented by the Economic Development & Workplace Democracy Act, 1998 for modifying current binding obligations of the City for certified labour trades and the potential to realize future project savings;

Recommendations for Part 2 - Fair Wage Policy:

Recommending that:

(2)the Fair Wage Policy of the former Municipality of Metropolitan Toronto be adopted for all City Departments, agencies, boards and commissions and replace all existing fair wage policies of the former local municipalities;

(3)a new Workers' Rights document be developed by the Fair Wage and Labour Trades Office and the Chief Administrative Officer which clearly separates and explains the distinct Fair Wage Policy and Labour Trade sections, their respective purposes, provisions and applicability to areas of the new City;

(4)the Manager of the Fair Wage and Labour Trades Office with the Executive Director of Human Resources report to the Corporate Services Committee by November, 1998, on current and alternative methods of establishing Fair Wage Schedules and rates;

(5)the Fair Wage and Labour Trades Office report to the Executive Director of Human Resources in the Corporate Services Department and the office's resource requirements be reviewed within one year;

(6)an independent assessment be conducted by the Chief Administrative Officer during 1999, on the competitiveness of its Fair Wage Schedule and rates, including a review of City purchasing costs compared to other large cities not having a fair wage policy; and

(7)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

4(a)Mr. Tom Oldham, Secretary-Treasurer,

Ontario Provincial Conference of the International

Union of Bricklayers and Allied Craftworkers.

(August 31, 1998)

Advising that the Ontario Provincial Conference of the International Union of Bricklayers and Allied Craftworkers supports the Fair Wage Policy that has existed since 1893 which ensures that workers are not exploited and improves working conditions and creates a level playing field for all firms bidding on Civic projects.

4(b)Mr. Joe Fashion, Business Manager,

Financial Secretary, Local Union 353,

National Brotherhood of Electrical Workers.

(August 26, 1998)

Requesting the continuation of the City's Fair Wage Policy with adequate support to make it effective.

4(c)Mr. Joe Fashion, Business Manager,

Financial Secretary, Local Union 353,

National Brotherhood of Electrical Workers.

(August 27, 1998)

Advising that the International Brotherhood of Electrical Workers supports the Fair Wage Policy that has existed since 1893 which has benefitted their members for many years by improving working conditions and at the same time created a level playing field for both union and non-unionized firms who are competing for Civic projects.

4(d)Mr. John Cartwright, Business Manager,

Building and Construction Trades Council.

(August 24, 1998)

Requesting an opportunity to appear before the Corporate Services Committee respecting the City's Fair Wage Policy.

4(e)Mr. Keith Cooper, Legal Co-ordinator,

Labourers' International Union of North America, Local 183.

(August 21, 1998)

Requesting an opportunity to appear before the Corporate Services Committee respecting the City's Fair Wage Policy.

4(f)Mr. Jim Boyle, Business Representative, UA Local Union 46 Toronto.

(August 25, 1998)

Advising that Local Union 46 is in support of the City's Fair Wage Policy; and forwarding comments in regard thereto.

4(g)Mr. Ucal Powell, Executive Secretary - Treasurer.

Central Ontario Regional Council of Carpenters,

Drywall and Allied Workers.

(August 27, 1998)

Advising that the Central Ontario Regional Council of Carpenters, Drywall and Allied Workers, United Brotherhood of Carpenters and Joiners of America, is in support of the continuation of the City's Fair Wage Policy; and forwarding comments in regard thereto.

4(h)Business Manager, Financial and Corresponding Secretary,

International Union of Bricklayers and Allied Craftworkers, Local No. 2.

(August 31, 1998)

Advising that the International Union of Bricklayers and Allied Craftworkers, Local No. 2, is in support of the City's Fair Wage Policy; and forwarding comments in regard thereto.

5.AGREEMENT BETWEEN THE FORMER CITY OF TORONTO

AND CONTAPSAI (CITY OF TORONTO ADMINISTRATIVE, PROFESSIONAL

SUPERVISORY ASSOCIATION, INCORPORATED).

(DEPUTATION ITEM - TO BE CONSIDERED AT 10:00 A.M.)

Mr. David Neil, President, City of Toronto Administrative,

Professional Supervisory Association, Incorporated.

(August 31, 1998)

Expressing deep concerns about the lack of adherence to several key provisions in the Agreement between COTAPSAI and the former City of Toronto; and recommending that the Corporate Services Committee and the Personnel Committee adopt the following:

"(a)that the City be directed to adhere to Existing Exit Program for those eligible in accordance with the recommendations adopted by City Council on June 3, 1998; and

(b)that the City undertake to apply those provisions to those eligible employees that remain in the City's employment that have been appointed to alternative positions but at a lower wage grade since amalgamation."

6.EMPLOYEES ELIGIBILITY FOR MEMBERSHIP IN COTAPSAI

(CITY OF TORONTO ADMINISTRATIVE, PROFESSIONAL

SUPERVISORY ASSOCIATION, INCORPORATED).

(DEPUTATION ITEM.)

Mr. David Neil, President, City of Toronto Administrative,

Professional Supervisory Association, Incorporated.

(September 2, 1998)

Expressing deep concerns respecting misrepresentations being made by City staff to employees eligible for membership in COTAPSAI; advising that these misrepresentations are discouraging eligible administrative, professional and supervisory employees from joining COTAPSAI; that this misrepresentation is echoed in Recommendation No. (4) embodied in Clause No. 3 of Report No. 7 of the Corporate Services Committee which was adopted by Council on June 3, 1998; and recommending that the Corporate Services Committee:

(1)direct appropriate City staff to amend any and all such references including the above stated Recommendation No. (4) of Clause No. 3 of Report No. 7 of the Corporate Services Committee, by striking out the phrase "who are members of COTAPSAI at December 31, 1997";

(2)direct the appropriate City staff to prepare and forward a communication, in consultation with COTAPSAI, outlining the implications of this change to all eligible employees who are not members of COTAPSAI employed by the former City of Toronto; and

(3)financially compensate the Association for that portion of member's dues lost since January 1, 1998, for all eligible non-union employees of the former City of Toronto who were dissuaded but may now wish to become members of COTAPSAI.

7.STATUS REPORT ON STAFF AFFECTED BY RESTRUCTURING.

(DEPUTATION ITEM.)

Mr. David Neil, President, City of Toronto Administrative,

Professional Supervisory Association, Incorporated.

(August 31, 1998)

Recommending that:

(1)the Corporate Services Committee request a report from the Commissioners of Community and Neighbourhood Services, Corporate Services, Economic Development, Culture and Tourism, Finance, Urban Planning and Development Services and Works and Emergency Services on alternate work possibilities and on the efforts made to accommodate those employees affected by restructuring within their respective departments; and

(2)any decision that would alter the employment relationship of any employee(s) affected by restructuring, be deferred until the Commissioner(s) submit their report(s) and until such time that the Corporate Services Committee is satisfied that the City has made every effort to make such accommodation; and

requesting an opportunity to discuss this matter at the next Corporate Services Committee meeting scheduled to be held on September 14, 1998.

8.ESTABLISHMENT OF INTERIM FUND TO MAINTAIN

A SECURE WORK ENVIRONMENT.

(DEPUTATION ITEM.)

Mr. David Neil, President, City of Toronto Administrative,

Professional Supervisory Association, Incorporated.

(September 2, 1998)

Recommending that the Corporate Services Committee establish adopt the recommendation that the City establish an interim fund to maintain and provide for a secure work environment on an "as needed basis" until a report outlining the extent and the implications of the problem can be submitted for approval.

9.FINAL RELEASE AND INDEMNITY FORM -

VOLUNTARY EXIT PROGRAM.

(DEPUTATION ITEM.)

Mr. David Neil, President, City of Toronto Administrative,

Professional Supervisory Association, Incorporated.

(September 2, 1998)

Requesting an amendment to the City's Final Release and Indemnity Form; advising that employees who have the option to voluntarily leave or are considering an exit package are asked by the City to sign a release; that COTAPSAI is concerned with the inclusion of the third paragraph in the Release; that the City has included this paragraph to indemnify itself from its obligation as an employer to deduct and remit the appropriate amounts of tax under the Income Tax Act; and recommending that in order to ensure that all employees are treated fairly and equitably, requesting that the Corporate Services Committee adopt the recommendation that the City amend its Final Release and Indemnity form and remove the third paragraph as discussed.

10.SETTLEMENT OF DAMAGES.

(DEPUTATION ITEM - TO BE CONSIDERED AT 3:00 P.M.)

Councillor Bill Saundercook, York Humber,

Chair, York Community Council.

(August 26, 1998)

Forwarding correspondence (August 19, 1998) from residents at 564, 566 and 568 Durie Street, regarding settlement for damages sustained to their properties by a falling tree which is located on City-owned property; and requesting that the Corporate Services Committee find a fair and equitable settlement to this problem.

(NOTE:A REPORT FROM THE CITY SOLICITOR RESPECTING THE FOREGOING MATTER WILL BE DISTRIBUTED PRIOR TO THE MEETING.)

11.FINAL BILLING OF 1998 PROPERTY TAXES - UPDATE.

Chief Financial Officer and Treasurer.

(August 31, 1998)

Providing an update with respect to the final billing of 1998 property taxes; advising that staff will continue to work on outstanding issues and will issue updated briefing notes to Council Members and staff as required; that a tax bill clarification notice will be mailed out to all residents in September in conjunction with the assessment-related tax deferral application for low income seniors and low income disabled persons; that a report regarding draft tax bill designs for the 1999 interim and the 1999 final tax bill will be submitted to the Corporate Services Committee at its October 9, 1998, meeting; and recommending that this report be received for information.

12.ARM'S LENGTH MUNICIPAL OFFICE - ASSESSMENT APPEALS.

Chief Financial Officer and Treasurer.

(September 2, 1998)

Reporting on the "arm's length" municipal office requested by Council to assist taxpayers in appealing their property assessment; advising that City Council on July 21 and 23, 1998, adopted a recommendation that an arm's length municipal office be set up immediately to help the City's taxpayers to appeal their property tax assessments; and recommending that to meet Council's intent to help taxpayers, that Option 3 embodied in this report be adopted where the City will maintain a listing of outside firms that could be provided to taxpayers who require assessment appeal services.

13.1998 PARKING TAG ISSUANCE - JULY.

Chief Financial Officer and Treasurer.

(August 12, 1998)

Advising that this report reflects parking enforcement and collection activities of the Corporation for the period ending July 31, 1998; attaching the following schedules:

Schedule 1Monthly Tag Issuance, Collection Rate and Revenue for 1998;

Schedule 2Collection Rate Activity for Tags Issued in Prior Years (1989-1997);

Schedule 3 Parking Tag Receivables (1989-1997);

Schedule 4Summary of Trial Request and Conviction Rates;

Schedule 5Summary of Expenditures for Parking Tag Operations; and

Schedule 6Parking Tags Issued by former Municipal By-law Group; and

recommending that this report be received for information.

14.FEES FOR REAL ESTATE DOCUMENTS AND SERVICES

PROVIDED FOR BY THE CITY SOLICITOR.

City Solicitor.

(August 21, 1998)

Recommending that:

(1)the fee schedule as set out in Appendix 1 to this report be approved, effective as of the date of Council;

(2)the fees collected from the provision of the services identified in Appendix 1 be allocated to the Legal Department budget;

(3)the City Solicitor be authorized to waive, or reduce any fees, as set out in Appendix 1, in exceptional circumstances or situations of financial hardship;

(4)this authority supersede and replace any authorities, by-laws, policies or procedures of the seven former municipalities that relate to the charging of these types of fees for documents or services provided by the Solicitor; and

(5)the appropriate City officials be authorized to take the necessary action to give effect thereto.

15.CONSTANCE E. HAMILTON AWARD - 20^TH ANNIVERSARY - 1999

Women Members of City Council.

(July 9, 1998)

Recommending that:

(1)City Council approve the 20^th anniversary program for the Constance E. Hamilton Award and the continuation of this award to recognize Person's Day;

(2)the Commissioner, Corporate Services make the arrangements for the Constance E. Hamilton Award and that joint advertising take place with the Access Award and the William Hubbard Race Relations Award as outlined in this report; and

(3)this report be forwarded to the Task Force on Community Access and Equity for information.

16.UNDERGRADUATE RECIPIENT - 1998-99

CITY OF TORONTO WOMEN'S STUDIES

SCHOLARSHIP AT THE UNIVERSITY OF TORONTO.

Commissioner Corporate Services and

Executive Director, Human Resources.

(August 11, 1998)

Advising Council of the result of the Scholarship application process; that funding for the scholarship was established through an agreement between the City and the University of Toronto; and recommending that:

(1)City Council endorse the selection of Bonnie Hunter as the undergraduate recipient of 1998-99 City of Toronto Women's Studies Scholarship at the University of Toronto; and

(2)the appropriate City Officials be authorized to take the necessary action to give effect thereto.

17.URBAN ABORIGINAL ECONOMIC DEVELOPMENT.

City Clerk.

(July 21, 1998)

Advising that the Task Force on Community Access and Equity on July 16, 1998:

(1) recommended to the Corporate Services Committee and Council, the adoption of the implementation strategy outlined in Appendix "A" of the joint report dated June 1, 1998, from the Chief Administrative Officer and the Executive Director of Human Resources, which recommends in part that the Corporate Services Committee, Finance Department and Human Resources Division respond to the Task Force on Community Access and Equity and the Aboriginal Planning Group, regarding the following recommendations that the City of Toronto:

(a)continue to ensure that:

(i)the principles and practice of employment equity are maintained; and

(ii)Aboriginal youth are aware of employment opportunities and that training and mentoring programs are an integral part of its employment system;

(b)review and amend its procurement policies and procedures to ensure not only equal access for Aboriginal business but that procurement strategies be implemented to proactively support Aboriginal economic/business development;

(c)examine purchasing opportunities at all levels to identify contracts that could be used as business development opportunities for Aboriginal businesses;

(d)examine and establish set-aside programs for urban based Aboriginal businesses; and

(e)examine the impact of electronic advertising for purposes of bidding on government contracts and tenders to ensure there is no negative impact on Aboriginal and small businesses; and communicate any negative impacts identified to other levels of government using electronic advertising; and

(2)requested:

(a) the City departments and special purpose bodies identified in the implementation strategy to report their response through their standing committees to the Task Force on Community Access and Equity and to the Aboriginal Business Planning Group; and

(b)the appropriate Access and Equity Staff to:

(i)submit a report to the Task Force on the current practices of cities in Alberta, Australia and New Zealand and any other location that has a large aboriginal population, respecting the matters outlined in Appendix "A" of the aforementioned joint report; and

(ii)arrange for the Minister for Indian Affairs and Northern Development to meet with the Task Force to discuss opportunities for collaboration and partnership between the Federal Government, the City of Toronto and the Aboriginal Community within Toronto.

18.EMPLOYMENT EQUITY IN THE CITY OF TORONTO.

(DEPUTATION ITEM.)

Employment Equity Advisory Committee.

(June 8, 1998)

Advising that the Employment Equity Advisory Committee on May 20, 1998, recommended that:

(1)City Council affirm its commitment to employment equity that incorporates the following principles and practices:

(i)an advisory committee, which includes representation from community organizations, equity advisory committees, bargaining agents and staff;

(ii)a corporate employment equity plan which is proactive and includes special programs, and which is results oriented;

(iii)a mechanism for monitoring downsizing, hiring, promotions, and appointments, as well as measuring outcomes and results; and

(iv)public reporting of results through an annual report to City Council"; and

(2)the Corporate Services Committee schedule this matter for deputations at its meeting on September 14, 1998, and equity seeking organizations and individuals be invited to address the Committee.

19.REVIEW OF RENT - LEASE OF PORTION OF

ROXBOROUGH PARKETTE, ADJACENT TO

3 HIGHLAND AVENUE, WARD 23 (MIDTOWN).

Commissioner of Economic Development, Culture and Tourism.

(August 13, 1998)

Recommending that:

(1)authority be granted to increase the annual rent payable to the City by the current owner of 3 Highland Avenue pertaining to the lease of an adjacent portion of Roxborough Parkette to $100.00 per annum;

(2)this authority be granted subject to any conditions deemed necessary by the City Solicitor; and

(3)the appropriate City officials be authorized to take the necessary steps to implement the foregoing.

20.A PRELIMINARY REVIEW OF THE 12

SURPLUS PROPERTIES, DIRECTED BY COUNCIL

TO BE HELD IN ABEYANCE FOR 120 DAYS

PENDING A REVIEW TO DETERMINE THE FEASIBILITY

OF DEVELOPMENT FOR AFFORDABLE HOUSING.

Commissioner of Corporate Services and

Commissioner of Community and Neighbourhood Services.

(August 28, 1998)

Responding to a Council directive of July 29, 30 and 31, 1998, to delay for a period of 120 days, the marketing of the 12 surplus properties identified in a report (July 30, 1998) from Councillor Jack Layton, and further that staff examine the "Ellesmere Road Site" separately; and recommending that:

(1)the Commissioner of Corporate Services be directed to proceed with sale of the following surplus sites, as identified in this report: Wilson Heights Blvd. (6 sites) and Ellesmere Road (1 site between Kennedy and Midland); and

(2)marketing continue to be delayed for the following surplus sites, pending a staff report by the end of 1998, through the Council Strategy Committee for People Without Homes, on their potential for affordable housing purposes; Grant Avenue (2 sites), Legion Road and Lawrence Avenue/Allen Road.

20(a)City Clerk.

(August 10, 1998)

Enclosing for information and any attention deemed necessary, Clause No.2 contained in Report No.11 of The Corporate Services Committee, headed "Expediting the Disposal of Property and Reduction of Leased Space", which was adopted, as amended, by the Council of the City of Toronto at its meeting held on July29, 30and31, 1998; wherein it states that City Council amended this Clause by adding thereto the following:

"(4)the following motion be referred to the Commissioner of Corporate Services for report thereon to the meeting of the Corporate Services Committee scheduled to be held on September 14, 1998:

Moved by Councillor Balkissoon:

'That the foregoing motion by Councillor Layton be amended to provide that the Ellesmere Road site be examined separately.' "

21.NEW FIRE STATION NO. 2 - NORTH YORK DISTRICT

CONTRACT NO. FA30-98001 - WARD 9 CENTRE SOUTH.

Chief Financial Officer and Treasurer,

Commissioner of Corporate Services,

Commissioner of Works and Emergency Services.

(August 25, 1998)

Recommending that:

(1)the Contract No. FA-30-98001 for the construction of a new Fire Station No. 2 be awarded to Pegah Developments Ltd., in the total amount of $1,149,180.00, including all taxes and being the lowest tender received; and

(2)this report be forwarded to the next meeting of Council for information.

22.WINDOW IMPROVEMENT PROJECT - TORONTO CITY HALL: PHASE 2.

Commissioner of Corporate Services; and

Commissioner of Works and Emergency Services.

(August 31, 1998)

Recommending that:

(1)the Commissioner of Corporate Services be authorized to issue a Request for Proposal Call for the design, supply and installation of a new high performance windows on the ground floor, Council Chamber, and the East and West Towers of Toronto City Hall, to complete the second and final phase of the planned window improvement project;

(2)the Toronto Atmospheric Fund (TAF) provide the City with a repayable loan of up to $4,705,771.00 to cover the cost of completing the second and final phase of the planned window improvement project as outlined in this report on terms, conditions and other considerations the parties determine appropriate;

(3)in the event that there is an existing loan agreement between both parties for Phase 1 of the window improvement project, the City and TAF shall amend the existing loan agreements to reflect the total funding advanced for the overall project;

(4)we report back to your Committee on the terms, conditions and other relevant matters pertaining to the funding of this window improvement project;

(5)this report be sent to the Toronto Historical Board for information; and

(6)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

23.SALE OF SURPLUS PROPERTY

AT 34 GLOUCESTER GROVE,

(WARD 28 - YORK EGLINTON).

Commissioner of Corporate Services.

(August 31, 1998)

Recommending, subject to Provincial concurrence, that:

(1)the Commissioner of Corporate Services be authorized to accept the highest offer in the amount of $195,000.00 as detailed in this report;

(2)Council, pursuant to Clause No. 14 of Report No. 27 of the former Metropolitan Management Committee adopted on September 28, 1994, waive the minimum required deposit of 10 per cent. of the purchase price;

(3)authority be granted to direct a portion of the sale proceeds on closing to fund the outstanding balance of Costing Unit No. CP300J56176;

(4)the City Solicitor be authorized and directed to take the appropriate action, in conjunction with Province of Ontario Officials and/or agents, to complete the transaction on behalf of the Corporation and he be further authorized to amend the closing date to such earlier or later date as he considers reasonable; and

(5)the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

24.SALE OF SURPLUS SPADINA PROJECT PROPERTY

AT 118 EVERDEN ROAD

(WARD 28 - YORK EGLINTON).

Commissioner of Corporate Services.

(August 28, 1998)

Recommending, subject to Provincial concurrence, that:

(1)the Commissioner of Corporate Services be authorized to accept an offer in the amount of $238,100.00 as detailed in this report;

(2)Council, pursuant to Clause No. 14 of Report No. 27 of the former Metropolitan Management Committee adopted on September 28, 1994, waive the minimum required deposit of 10 per cent. of the purchase price;

(3)authority be granted to direct a portion of the sale proceeds on closing to fund the outstanding balance of Costing Unit No. CP300J56143;

(4)the City Solicitor be authorized and directed to take the appropriate action, in conjunction with Province of Ontario Officials and/or agents, to complete the transaction on behalf of the Corporation and he be further authorized to amend the closing date to such earlier or later date as he considers reasonable; and

(5)the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

25.SALE OF SURPLUS SPADINA PROJECT PROPERTY

AT 121 EVERDEN ROAD - WARD 28 - YORK EGLINTON.

Commissioner of Corporate Services.

(August 28, 1998)

Recommending, subject to Provincial concurrence, that:

(1)the Commissioner of Corporate Services be authorized to accept the highest offer in the amount of $325,500.00 as detailed in this report;

(2)Council, pursuant to Clause No. 14 of Report No. 27 of the former Metropolitan Management Committee adopted on September 28, 1994, waive the minimum required deposit of 10 per cent. of the purchase price;

(3)authority be granted to direct a portion of the sale proceeds on closing to fund the outstanding balance of Costing Unit No. CP300J56146;

(4)the City Solicitor be authorized and directed to take the appropriate action, in conjunction with Province of Ontario Officials and/or agents, to complete the transaction on behalf of the Corporation and he be further authorized to amend the closing date to such earlier or later date as he considers reasonable; and

(5)the appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.

26.ROAD CLOSURE AND DECLARATION AS SURPLUS

STUB-END OF FELAN CRESCENT

(REXDALE THISTLETOWN-WARD 5).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Part of Lot 34, Concession A, formerly in the City of Etobicoke, now City of Toronto, being the unused north stub-end of the Felan Crescent road allowance, comprising an area of approximately 656 m² (2,152 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the intention to stop up, close, and sell the unused portion of the road allowance and declaration as surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owner at 2435 Kipling Avenue; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

27.DECLARATION AS SURPLUS - LAND NOT REQUIRED

FOR WATERFRONT DRIVE - HUMBER BAY SHORES

REAR OF 2095 LAKESHORE BLVD. WEST,

(LAKESHORE QUEENSWAY - WARD 2).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Part of Lot 26, Registered Plan 1176, formerly in the City of Etobicoke, now City of Toronto, located at the rear (east) of 2095 Lake Shore Blvd. West, being vacant land comprising an area of approximately 153 m² (1,647 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the lands declared surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owner at 2095 Lake Shore Blvd. West; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

28.DECLARATION AS SURPLUS - LAND NOT REQUIRED FOR

WATERFRONT DRIVE-HUMBER BAY SHORES

REAR OF 2063 LAKE SHORE BLVD. WEST

(LAKESHORE QUEENSWAY-WARD 2).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Part of the Water lot Patented to John Duck, formerly in the City of Etobicoke, now City of Toronto, located at the rear (east) of 2063 Lake Shore Blvd. West, being vacant land comprising an area of approximately 88 m² (945 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the lands declared surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owner at 2063 Lake Shore Blvd. West; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

29.DECLARATION AS SURPLUS - LAND NORTH OF LANE,

NEAR NW CORNER OF ROYALAVON CRESCENT

AND DUNDAS STREET WEST

(KINGSWAY HUMBER-WARD 3).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Part of Block A, Registered Plan 1602, formerly in the City of Etobicoke, now City of Toronto, located north of the lane near the north-west corner of the intersection of Royalavon Crescent and Dundas Street West, being vacant land comprising an area of 1,203 m² (12,950 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the lands declared surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owner/s subject to the reservation of any necessary easements; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

30.DECLARATION AS SURPLUS - CLOSED LANEWAY

NORTH OF BLOOR STREET WEST

BETWEEN KINGS LYNN ROAD AND KINGSMILL ROAD

(KINGSWAY HUMBER-WARD 3).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Parts 4 and 5 on Plan 64R-11289, formerly in the City of Etobicoke, now City of Toronto, being the remainder of the closed laneway north of Bloor Street West between Kings Lynn Road and Kingsmill Road, comprising an area of approximately 464 m² (4,994 sq.ft.), be declared surplus to City requirements and steps be taken to enact a by-law to authorize the sale of said land;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the lands declared surplus, and the proposed by-law to sell the lane;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owners; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

31.ROAD CLOSURE AND DECLARATION AS SURPLUS

STUB-END OF JOHN GRUBB COURT

(REXDALE THISTLETOWN-WARD 5).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as the 15.24 m ( 950') street running in a south westerly direction from the south-west side of Albion Road lying between Lots 14 and 15 according to Plan Number 6 registered in the Registry Office for the Registry Division of Toronto boroughs and York South, formerly in the City of Etobicoke, now City of Toronto, being the unused south stub-end of the John Grubb Court road allowance, comprising an area of approximately 792 m² (8,500 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the intention to stop up, close, and sell the unused portion of the road allowance and declaration as surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owner(s) ; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

32.ROAD CLOSURE AND DECLARATION AS SURPLUS

STUB-END OF PERRY CRESCENT

(KINGSWAY HUMBER-WARD 3).

Commissioner of Corporate Services.

(August 19, 1998)

Recommending that:

(1)the property described as Part of Lot 15, Registered Plan 2186 (Part of Perry Avenue as laid out on Registered Plan 3851), formerly in the City of Etobicoke, now City of Toronto, being the unused south stub-end of the Perry Crescent road allowance, comprising an area of approximately 408 m² (4,389 sq.ft.) be declared surplus to City requirements;

(2)the Commissioner of Corporate Services be directed to give notice to the public of the intention to stop up, close, and sell the unused portion of the road allowance and declaration as surplus;

(3)the Commissioner of Corporate Services be directed to offer the property for sale to the abutting owners at 7 Orrell Avenue and 91 Perry Crescent; and

(4)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

33.LICENCE AGREEMENT - ENCROACHMENT ON ROAD

ALLOWANCE IN FRONT OF 35-65 WESTON ROAD

(WARD 21 - DAVENPORT).

Commissioner of Corporate Services.

(August 27, 1998)

Recommending that:

(1)authority be granted to enter into a Licence Agreement with Keele - St. Clair Limited Partnership, by its general partner, 1262425 Ontario Inc., to encroach on the subject lands for parking and commercial purposes, based on the terms and conditions set out in this report, and in a form acceptable to the City Solicitor; and

(2)the appropriate City of Toronto Officials be authorized and directed to take the necessary action to give effect thereto.

34.DISPOSITION OF CITY-OWNED PROPERTY

DUNDAS STREET WEST AND VIKING ROAD

(WARD 4 - MARKLAND - CENTENNIAL).

Commissioner of Corporate Services.

(August 31, 1998)

Recommending that:

(1)the property described in this report be declared surplus to the City's requirements;

(2)upon compliance with the requirements of By-law No. 551-1998 and subject to easement protection for utilities, the property be offered for sale at market value to the adjacent land owner; and

(3)the appropriate City officials be authorized and directed to take the necessary action to give effect thereto.

35.REQUESTS FOR PERMANENT COMMEMORATIVE AND

MEMORIAL INSTALLATIONS AT TORONTO CITY HALL.

Commissioner of Corporate Services.

(September 3, 1998)

Recommending that:

(1)the Commissioner of Corporate Services, in consultation with other relevant City officials, report back to the Corporate Services Committee on policies and procedures for decision-making regarding permanent commemorative and memorial installations at Toronto City Hall, as part of the City's policies and procedures for public art and decorations; and

(2)the Commissioner of Corporate Services, in consultation with other relevant City officials, report back to the Corporate Services Committee on the request for the City to commission the installation of a memorial statue and plaque at Toronto City Hall in tribute to Metropolitan Toronto Police officers who have lost their lives in the line of duty, in the context of Recommendation No (1) above.

35(a)Councillor Frances Nunziata, York Humber.

(Undated)

Forwarding the following motion for consideration by the Corporate Services Committee:

"Moved by Councillor Nunziata

Seconded by Councillor Mihevc

WHEREAS the residents of the City of Toronto were shocked and saddened by the tragic slaying of P.C. William Hancox; and

WHEREAS it is appropriate that the City honour and recognize those officers killed in the line of duty protecting the residents of the City of Toronto;

THEREFORE BE IT RESOLVED THAT the City of Toronto commission the erection of a memorial statue and plaque at Toronto City Hall to recognize and honour all the Toronto police officers who have given their lives in the line of duty."

36.LEASE OF DIGITAL NETWORKED REPRODUCTION EQUIPMENT.

City Clerk and Commissioner of Corporate Services.

(September 2, 1998)

Respecting the consolidation of all corporate high speed reproduction equipment leases, and the completion of a high speed digital networked reproduction system; advising that the consolidation of leases will result in a saving of approximately five percent each year as compared to expenditures under the existing leases; and recommending that:

(1)authority be granted to enter into an agreement with Xerox Canada Ltd. to consolidate existing leases for high speed reproduction equipment and to complete the integration of a digital networked reproduction system, for a term expiring in 2003, at an annual cost (including maintenance) of:

1998 (remainder):$ 277,251.00

1999$1,109,004.00

2000$1,109,004.00

2001$1,126,464.00

2002$1,144,432.00

2003$1,162,932.00; and

(2)the appropriate City of Toronto officials be authorized to take the necessary action to give effect thereto.

37.CODE OF CONDUCT FOR CITIZEN MEMBERS OF

AGENCIES, BOARDS AND COMMISSIONS.

Chief Administrative Officer.

(September 2, 1998)

Recommending that the communication dated August 6, 1998, from the City Clerk be referred to the Chief Administrative Officer, the City Solicitor and the City Clerk staff work group for their consideration in the development of a code of conduct policy for Council Members.

37(a)City Clerk.

(August 6, 1998)

Advising that City Council on July 29, 30 and 31, 1998, referred the following Motion to the Corporate Services Committee for consideration:

Moved by:Councillor Mihevc

Seconded by:Councillor Moscoe

"BE IT RESOLVED THAT when staff bring forward a 'Code of Conduct' for Council's consideration, such report to include a section on 'code of conduct' for citizen members of agencies, boards and commissions, such report to deal with appropriate issues, including acting as lobbyists."

38.SECTION 41 - COUNCIL PROCEDURAL

BY-LAW NO. 23-1998, AS AMENDED.

City Clerk.

(September 3, 1998)

Advising that the City Clerk is conducting a legislative process review, and that in the context of that review, the procedures concerning motions to defer and refer will be considered; and recommending that the Motion by Councillor Silva and seconded by Councillor Saundercook, embodied in the communication dated August 6, 1998, from the City Clerk, be referred to the City Clerk for consideration in the review of the Council legislative process.

38(a)City Clerk.

(August 6, 1998)

Advising that City Council on July 29, 30 and 31, 1998, referred the following Motion to the Corporate Services Committee for consideration:

Moved by:Councillor Silva

Seconded by:Councillor Saundercook

"WHEREAS Council at its meeting held on July 29, 1998, adopted a motion by Councillor Prue, seconded by Councillor Faubert, to amend Section 41 of Council Procedural By-law No.23-1998, to include the right of any Member of Council to speak to, or question the reason behind any motion to refer or defer;

NOW THEREFORE BE IT RESOLVED THAT this matter be reopened and the action taken be rescinded;

AND BE IT FURTHER RESOLVED THAT Section 41 of the Council Procedural By-law No.23-1998 be amended to read as follows:

'41.A motion to defer, or a motion to refer, made pursuant to Section 40, shall be debatable only in respect of amendments to the motion, and no discussion of the main question shall be allowed until after its disposition.' "

39.OUTSTANDING CLAIMS WHERE EXTERNAL FIRMS ARE RETAINED.

City Clerk.

(August 6, 1998)

Advising that City Council on July 29, 30 and 31, 1998, referred the following Motion to the Corporate Services Committee:

Moved by:Councillor Chow

Seconded by:Councillor Miller

"BE IT RESOLVED THAT the Chief Administrative Officer and the Chief Financial Officer and Treasurer be requested to report to the October meeting of the Corporate Services Committee and the Budget Committee on:

-a list of all outstanding claims where external legal firms are retained, including all ABCs;

-a process on how firms are selected;

-the firms that are retained and annual billings by each; and

-how much has been drawn from the Insurance Reserve Fund (now total at $40.6 million) in the last five years and to which firms, and a projection on how much would be paid in the future five years."

40.PROCEEDS FROM THE SALE OF PROPERTIES.

City Clerk.

(July 14, 1998)

Advising that the Budget Committee on July 13, 1998, amongst other things referred the joint report (June 22, 1998) from the Chief Administrative Officer and the Commissioner of Corporate Services entitled "Proceeds from the Sale of Properties", to the Corporate Services Committee for information.

41.PROJECT PROPOSAL, FINANCIAL AND

HUMAN RESOURCES/PAYROLL SYSTEMS.

City Clerk.

(August 10, 1998)

Enclosing for information and any attention deemed necessary, Clause No.1 contained in Report No.10 of The Corporate Services Committee, headed "Project Proposal, Financial and Human Resources/Payroll Systems", which was adopted, as amended, by the Council of the City of Toronto at its meeting held on July29, 30and31, 1998; wherein it states that City Council referred the following motion to the Corporate Services Committee; and the Commissioner of Corporate Services was requested to report thereon to the Corporate Services Committee:

Moved by Councillor Jakobek:

"It is further recommended that:

(1)the Chief Financial Officer and Treasurer and the Commissioner of Corporate Services be requested to obtain fixed prices and commitments for the inclusion of all Agencies, Boards and Commissions, the Toronto Transit Commission and Fleet Management prior to signing any final agreements; and

(2)with respect to this project, if approved by City Council today, that the Chief Administrative Officer be requested to engage independent experts to review any of the Agreements for this project prior to such Agreements being signed; and that the necessary funds therefor be provided from the Transition Projects Reserve Fund."

(NOTE:A REPORT FROM THE COMMISSIONER OF CORPORATE SERVICES RESPECTING THE FOREGOING MATTER WILL BE DISTRIBUTED PRIOR TO THE MEETING.)

42.POLICY RESPECTING MEMBERS OF THE TORONTO PARKING AUTHORITY.

City Clerk.

(August 10, 1998)

Advising that City Council, on July 29, 30 and 31, 1998, in adopting, as amended, Clause No.38 contained in Report No.11 of The Corporate Services Committee, headed "Transfer of Parking Operations to the Toronto Parking Authority", directed, inter alia, that the following motion be referred to the Corporate Services Committee:

"Moved by Councillor Moscoe:

'That the Corporate Services Committee be requested to recommend to Council a policy that Members of the Toronto Parking Authority be elected Members of Council; and that such membership change occur at the expiry date of the current members' term; and that in the interim, additional Members of Council be appointed to the Toronto Parking Authority to ensure that at least one half of the members are elected representatives.' "

(NOTE:A REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER RESPECTING THE FOREGOING MATTER WILL BE DISTRIBUTED PRIOR TO THE MEETING.)

43.MASONRY CONSERVATION OF SOUTH PORTICO,

TORONTO OLD CITY HALL,

TENDER CALL NO. 73-1998, (TORONTO DOWNTOWN).

Chief Financial Officer and Treasurer.

(August 20, 1998)

Recommending that:

(1)Tender Call No. 73-1998 for Masonry Conservation of South Portico, Toronto Old City Hall, be awarded to the lowest bidder, Clifford Restoration Limited in the amount of $1,244,300.00 including all taxes and charges; and

(2)this report be forwarded to the next meeting of Council for information.

44.STATUS OF THE IMPLEMENTATION OF THE

ADDITIONAL $9.00 IN COURT COSTS.

Chief Financial Officer and Treasurer.

(August 28, 1998)

Rporting on the status of the implementation of the additional $9.00 in court costs for parking tag convictions and the associated financial implications; advising that Council previously considered and approved a request for additional funding of up to $350,000.00 from Corporate Contingency to upgrade the existing Parking Tag Management System server, software and peripherals due to the additional users served and for the recording and collection of the $9.00 in increased court costs; that the initial and ongoing costs were to be included in the calculations related to cost recovery; that to date, the minimal expenditures (less than $1,000.00) have been paid from existing operating funds; that a further report to the Committee will be made once the effect of the increased court costs is realized and the additional 1998 expenditures can be determined; that as of August 31, 1998, no convictions containing the additional court costs have been made; that it is expected that the first Notices of Fine and Due Date including the $9.00 will be made in mid-September 1998; that the first impact of the implementation of the additional $9.00 in court costs will not be felt until mid-September; that the full impact will not be felt until at least the end of 1999 when the plate renewal cycle for persons receiving tags after July 1, 1998, is complete; that a further status report will be submitted to this Committee at its November meeting; and recommending that this report be received for information.

IN CAMERA.

45.PAY EQUITY - STATUS REPORT.

Executive Director of Human Resources.

(September 1, 1998)

Confidential report providing an update on the status of outstanding pay equity matters.

ANY OTHER MATTERS.

REPORTS STILL BEING PREPARED:

.SIGNBOARD LOCATIONS ON CITY-OWNED PROPERTY.

NOTE:The Corporate Services Committee on July 20, 1998, requested the Commissioner of Corporate Services to provide a similar report to the meeting of the Corporate Services Committee scheduled to be held on September 14, 1998, respecting the tendering of signboards presently located on former Metropolitan Toronto properties.

Contact people who forwarded communications requesting an opportunity to appear before the Committee re the Fair Wage Policy